Trade Documents Specialist

2 weeks ago

Singapore beBeeTrade Full time $350,000 - $450,000
About Trade Documentation Services Role

This is a key position in our organization, requiring strong organizational skills and excellent communication abilities to support the smooth processing of trade transactions. The successful candidate will handle shipping documentation, Letters of Credit (LCs), and other trade-related documents.

Key Responsibilities:
  • Documentation Management:
    • Prepare, review, and manage trade-related documentation including Bills of Lading, Certificates of Origin, Packing Lists, Certificate of Analysis and Invoices.
    • Ensure accuracy, completeness, and compliance of documents with international trade standards and regulatory requirements.
    • Manage full shipping documentations of shipments under LC and Collection terms.
  • Letter of Credit (LC) Handling:
    • Vetting Letter of Credit issued by buyer are in accordance with LC terms and conditions.
    • Prepare documentations according to LC requirement.
    • Ensure timely submission of compliant documents to banks and clients to facilitate trade settlements and follow up with banks on final dispatch stage.
  • Shipping and Logistics Coordination:
    • Liaise with shipping lines, freight forwarders, fourth party logistics and transport companies to arrange shipments and monitor delivery schedules.
    • Track shipments and maintain communication with internal and external stakeholders to ensure timely and efficient transport of goods.
    • Monitor shipment documentation processes ensuring accuracy and efficiency in all transactions.
  • Customer Service and Communication:
    • Act as a point of contact for clients to provide updates on shipping statuses and resolve documentation-related issues.
    • Build and maintain positive relationships with customers, vendors, and service providers.
  • Compliance and Risk Management:
    • Ensure adherence to international trade laws, shipping and customs regulations, and company policies.
    • Mitigate risks by identifying discrepancies and resolving issues in trade documents proactively.
  • Reporting and Record Maintenance:
    • Maintain accurate records of all trade documentation, transactions, and correspondence.
    • Generate regular reports on trade documentation activities and shipment statuses.
Qualifications and Skills:
  • Possess a Degree/GCE O/GCE N Level qualification.
  • Minimum 1-2 years of experience in shipping, logistics and customer service or trade documentation roles.
  • Knowledge of trade finance instruments, including Letters of Credit and URC collection.
  • Proficiency in Microsoft Office Suite and relevant trade documentation software.

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