Administrative Support Professional for CEO
3 days ago
About Thinking Machines Data Science
We are a technology consultancy that builds AI & data platforms to solve high impact problems for our clients. Our vision is for Southeast Asia to become a global hub for data science, and we aim to create data cultures, one organization at a time.
We are looking for an experienced Executive Assistant to join our team in Singapore. The successful candidate will provide high-level administrative support to our CEO, creating organization and ensuring consistent follow-through on all her commitments.
The ideal candidate will have a proven track record of providing exceptional administrative support, possessing strong organizational skills, and being able to multitask effectively. They will also have a high degree of discretion and confidentiality when handling sensitive information.
In this role, you will work closely with the Chief of Staff to optimize the CEO's schedule, coordinate training sessions, and implement reliable tracking systems to prevent anything from being overlooked.
- Provide high-level administrative support to the CEO
- Optimize the CEO's schedule
- Coordinate training sessions for anchor clients
- Implement reliable tracking systems
Responsibilities
Your key responsibilities will include:
- Calendar Management: Partner with the Chief of Staff to optimize the CEO's schedule, balancing competing demands while ensuring her time allocation reflects company priorities and maintains essential flexibility.
- Information Processing: Use AI tools to capture important insights from meetings, turn conversations into clear next steps, and maintain accountability by tracking action items across teams.
- Communication Handling: Be the friendly first point of contact for the CEO, handle calls and emails with care, and make smart decisions about triaging inbound and outbound CEO communications.
- Task Coordination: Stay on top of the CEO's to-do list, arrange hassle-free travel or meeting logistics, research on leads, and create simple systems so nothing slips through the cracks.
Requirements
To succeed in this role, you will need to possess the following skills and qualifications:
- Singaporean Nationality or Permanent Residence
- 2+ years of relevant work experience supporting executives in an administrative capacity
- High proficiency in Google Suite and Microsoft Office
- Exceptional organizational skills
- Relentless follow-through
- Thoughtful clarity seeking
- Proactive problem prevention
- Effective Business English communication
- Detail-orientation
- Adaptability
- Trustworthiness
Benefits and Perks
We offer a competitive salary, hybrid set-up, individual professional development budget, full health benefits, and apprenticeship and yearly performance reviews with the leadership team.
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