Administrative Support Professional for CEO

3 days ago


Singapore Thinking Machines Data Science Full time

About Thinking Machines Data Science

We are a technology consultancy that builds AI & data platforms to solve high impact problems for our clients. Our vision is for Southeast Asia to become a global hub for data science, and we aim to create data cultures, one organization at a time.

We are looking for an experienced Executive Assistant to join our team in Singapore. The successful candidate will provide high-level administrative support to our CEO, creating organization and ensuring consistent follow-through on all her commitments.

The ideal candidate will have a proven track record of providing exceptional administrative support, possessing strong organizational skills, and being able to multitask effectively. They will also have a high degree of discretion and confidentiality when handling sensitive information.

In this role, you will work closely with the Chief of Staff to optimize the CEO's schedule, coordinate training sessions, and implement reliable tracking systems to prevent anything from being overlooked.

  • Provide high-level administrative support to the CEO
  • Optimize the CEO's schedule
  • Coordinate training sessions for anchor clients
  • Implement reliable tracking systems

Responsibilities

Your key responsibilities will include:

  1. Calendar Management: Partner with the Chief of Staff to optimize the CEO's schedule, balancing competing demands while ensuring her time allocation reflects company priorities and maintains essential flexibility.
  2. Information Processing: Use AI tools to capture important insights from meetings, turn conversations into clear next steps, and maintain accountability by tracking action items across teams.
  3. Communication Handling: Be the friendly first point of contact for the CEO, handle calls and emails with care, and make smart decisions about triaging inbound and outbound CEO communications.
  4. Task Coordination: Stay on top of the CEO's to-do list, arrange hassle-free travel or meeting logistics, research on leads, and create simple systems so nothing slips through the cracks.

Requirements

To succeed in this role, you will need to possess the following skills and qualifications:

  • Singaporean Nationality or Permanent Residence
  • 2+ years of relevant work experience supporting executives in an administrative capacity
  • High proficiency in Google Suite and Microsoft Office
  • Exceptional organizational skills
  • Relentless follow-through
  • Thoughtful clarity seeking
  • Proactive problem prevention
  • Effective Business English communication
  • Detail-orientation
  • Adaptability
  • Trustworthiness

Benefits and Perks

We offer a competitive salary, hybrid set-up, individual professional development budget, full health benefits, and apprenticeship and yearly performance reviews with the leadership team.



  • Singapore HOIDI INTERNATIONAL PTE. LTD. Full time

    Roles & ResponsibilitiesJob Description & Requirements· Act as the first point of contact for the CEO· Screen and deal with incoming mails, faxes; and post/generate/draft correspondence/letter on behalf of CEO and setting appointments as required· Providing a bridge to smooth communication between CEO and internal departments and support the Top...


  • Singapore ISTIO CAPITAL PTE. LTD. Full time

    Roles & ResponsibilitiesJob Scope: Personal Assistant to CEO Location: Office-Based ( Raffles Place MRT ) Working Hours: Monday – Friday, 9:00 AM – 6:00 PM Salary: $5,000Job Overview:We are seeking a highly organized and proactive Male Personal Assistant to provide full-spectrum administrative and personal support to the CEO.The ideal candidate must...


  • Singapore ROYAL T GROUP PTE. LTD. Full time

    Roles & ResponsibilitiesReports directly to CEOSummaryThe Business Executive, CEO Office, plays a pivotal role in supporting the Chief Executive Officer (CEO) by managing high-impact projects, facilitating strategic initiatives, and ensuring the efficient operation of the CEO's office. This role requires a dynamic professional with strong business acumen,...


  • Singapore CONFIRM GOOD PTE. LTD. Full time

    Roles & ResponsibilitiesThe Personal Assistant to the CEO plays a vital role in providing comprehensive administrative and organizational support, ensuring smooth day-to-day operations within the CEO's office.Roles & Responsibilities:Serve as the primary point of contact for the CEO. Manage and organize the CEO's calendar, scheduling and prioritizing...


  • Singapore Thinking Machines Data Science Full time

    Job DescriptionWe are seeking an experienced Executive Assistant to join our team in Singapore. The successful candidate will provide high-level administrative support to our CEO, creating organization and ensuring consistent follow-through on all her commitments.The ideal candidate will have a proven track record of providing exceptional administrative...


  • Singapore EMPOWER PARTNERS SEARCH PTE. LTD. Full time

    Roles & ResponsibilitiesOur client, a prominent family office is seeking a dynamic and versatile Personal Assistant to support the CEO. This role extends beyond traditional administrative duties, incorporating financial research and corporate development responsibilities. The ideal candidate will act as a trusted liaison between the CEO, the Board of...


  • Singapore ROSEONLY (SINGAPORE) PTE. LTD. Full time

    Roles & ResponsibilitiesJob OverviewThe PersonalAssistant (PA) to the CEO provides high-level administrative support, ensures the smooth operation of daily activities, and acts as a trusted liaison. The ideal candidate will exhibit exceptional organizational skills, discretion, and the ability to manage multiple tasks efficiently in a fast-paced...


  • Singapore ROSEONLY (SINGAPORE) PTE. LTD. Full time

    Roles & ResponsibilitiesJob OverviewThe PersonalAssistant (PA) to the CEO provides high-level administrative support, ensures the smooth operation of daily activities, and acts as a trusted liaison. The ideal candidate will exhibit exceptional organizational skills, discretion, and the ability to manage multiple tasks efficiently in a fast-paced...


  • Singapore GYMNASTICS SINGAPORE PTE. LTD. Full time

    Roles & ResponsibilitiesExecutive Personal Assistant to CEOPosition: Executive Personal AssistantWork Schedule: 4 working hours per weekday + 1-hour meal break (Daily working period is between 10 AM – 5 PM)Compensation: $25 per working hour + CPF benefitsAbout the RoleWe are seeking a highly competent Executive Personal Assistant (PA) to support the CEO in...


  • Singapore Thinking Machines Data Science Full time

    About UsWe are a data science consultancy that aims to build a global hub for data science in Southeast Asia. Our vision is to create data cultures, one organization at a time, and we believe that great data science products are built with care for people.We are looking for an experienced Executive Assistant to join our team in Singapore. The successful...


  • Singapore DP ARCHITECTS PTE LTD. Full time

    Roles & ResponsibilitiesResponsibilitiesSupport CEO's speaking and writing engagements, including research and preparation of presentation materials; Support CEO's internal communication, including drafting messages and ensuring that messages are suitably timed and aligned with organisational goals; Support CEO's external communication, including serving...


  • Singapore Canon Singapore Pte Ltd Full time

    About the RoleAs a key member of the President Office at Canon Singapore Pte Ltd, you will play a vital role in providing high-level administrative support to the President & CEO. Your primary responsibilities will include managing the President's calendar and schedules, coordinating meetings and travel arrangements, as well as drafting and proofreading...


  • Singapore FCS CAREERS PTE. LTD. Full time

    Roles & ResponsibilitiesAbout the CompanyOur Client is a private investment firm specializing in asset management and financial growth strategies.ResponsibilitiesWe are looking for a professional and resourceful Executive Assistant to provide strategic and administrative support to the CEO.Manage and optimise the CEO's calendar, ensuring seamless...


  • Singapore PERSOLKELLY Singapore Pte Ltd (Formerly Kelly Services Singapore Pte Ltd) Full time

    Job SummaryWe are seeking an experienced Administrative Support Professional to provide secretariat support to the Group Chief Human Resource Officer (GCHRO). The ideal candidate will have a strong background in administration, excellent organizational skills, and the ability to work independently as part of a team.


  • Singapore ITS SCIENCE & MEDICAL PTE LTD Full time

    Roles & ResponsibilitiesThe Executive Assistant, reporting directly to the CEO, offers tailored executive support and serves as the primary contact for internal and external stakeholders concerning all matters related to the CEO's Office. This role involves liaising with senior management teams and country managers, organizing and coordinating executive...


  • Singapore MVGX TECH PTE. LTD. Full time

    Roles & ResponsibilitiesWe are looking for a highly professional and organised individual as Executive Assistant to CEO. The ideal candidate will be someone with a background in secretarial studies, effective bilingual communication, organizational and time management skills, excellent writing skills (PPT, etc.), and is hardworking and detail oriented.Roles...


  • Singapore ALLIED SEARCH PTE. LTD. Full time

    At ALLIED SEARCH PTE. LTD., we are seeking a skilled Administrative Support Professional to join our team. This role will provide comprehensive administrative support to the Senior Management Team, including scheduling, prioritization, and preparation for engagements.The ideal candidate will possess a strong understanding of business principles and be able...

  • CEO/ Deputy CEO

    1 week ago


    Singapore HIGHLAND SUMMIT HOLDINGS PTE LTD Full time

    JOB SUMMARY The CEO (or Deputy CEO)will be responsible for the overall leadership, strategic direction, and operational management of the real estate company . This role involves driving the growth of the company’s real estate portfolio, overseeing project developments, managing key stakeholder relationships, and ensuring operational excellence. The...


  • Singapore GNAME PTE. LTD. Full time

    Roles & ResponsibilitiesCompany Background:Gname.com is a leading technology company specializing in domain name registration, management, and related internet services. Known for its innovative solutions and customer-centric approach, Gname.com is a trusted name in the global domain industry.Position: Personal AssistantLocation: SingaporeKey...


  • Singapore ALLIED SEARCH PTE. LTD. Full time

    Job Summary:We are seeking an experienced Executive Assistant to join our team at ALLIED SEARCH PTE. LTD. As an Executive Assistant, you will provide administrative support to the Senior Management Team, including managing scheduling, coordinating travel arrangements, and preparing reports.Key Responsibilities:- Manage scheduling and prioritization for all...