Senior Office Coordinator

2 weeks ago

Singapore beBeeAdministrative Full time $4,000 - $6,000

Job Title: Senior Office Coordinator

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(An exciting opportunity has arisen for a highly skilled and experienced Senior Office Coordinator to join our team.)\
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Job Description:

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We are seeking a highly organized and efficient individual to provide administrative support to senior management. The successful candidate will be responsible for managing the front office operations, including reception, visitor management, and incoming/outgoing correspondence.

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Required Skills and Qualifications:

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  • Minimum 3 years of experience in an administrative role with a focus on front office operations;\
  • Strong organizational and communication skills, with the ability to work effectively with staff at all levels;\
  • Ability to manage multiple priorities and deadlines;\
  • Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook);\
  • High school diploma or equivalent required, degree preferred.\
  • Business administration course beneficial\
  • Must possess strong interpersonal skills with an ability to build relationships with internal stakeholders.\
  • Excellent analytical and problem-solving skills.\
  • Demonstrated ability to maintain confidentiality when handling sensitive information.\
  • Proven track record of being proactive, flexible, and adaptable in a fast-paced environment.\
  • Knowledge of workplace safety and security procedures and protocols.\
  • Able to lift up to 25 lbs occasionally.\
  • Experience with office equipment and software applications (e.g., phone systems, fax machines, copiers).\
  • Flexibility to adapt to changing business needs and demands.\
  • Develops and implements administrative policies and procedures that enhance productivity and efficiency within the organization.\
  • Supports ongoing employee development by delivering training programs, workshops, or mentoring services.\
  • Ensure compliance with company’s HR policies and procedures as well as relevant laws and regulations.\
  • Project coordination tasks where cross-departmental administrative support is required.\
  • Assists department heads with creating budgets and expense reports.\
  • Accompany department heads on trips as required.\
  • Prepare regular administrative and facility management reports for management review.\
  • Support budgeting and expense monitoring for company administration and property management functions.\
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Benefits:

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This is a full-time position offering competitive salary and benefits package.

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Others:

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The selected candidate must have a valid passport and willing to travel internationally.

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