Assistant Manager(Billing
2 weeks ago
Key Responsibilities
Invoicing and Billing:
· Generate and send accurate invoices to customers or clients.
· Ensure that billing is done according to the company's policies, client agreements, and payment terms.
· Review client accounts and billing histories to ensure accuracy and completeness.
· Correct billing errors and discrepancies promptly.
Data Entry and Record Keeping:
· Input billing data into the company's accounting or billing system.
· Maintain detailed records of transactions, invoices, and payment histories.
· Ensure that client and payment information is up to date in the system.
Payment Processing:
· Track and monitor client payments, ensuring timely collection.
· Follow up on overdue payments by contacting clients via phone, email, or letter.
· Apply payments to the correct accounts and resolve any payment issues.
Customer Service:
· Address and resolve client billing inquiries and disputes.
· Provide support to clients regarding billing and payment concerns.
· Assist clients with setting up payment plans or resolving issues related to their invoices.
Reporting:
· Prepare and generate regular reports on billing and payment statuses for management.
· Assist in reconciling accounts receivable balances.
· Maintain accurate records to assist in the preparation of financial reports.
Compliance and Auditing:
· Ensure that billing practices comply with financial regulations, company policies, and industry standards.
· Assist in audits by providing necessary documentation and supporting information.
Requirements- Minimum 5 years of working experience in export/import billing within the freight forwarding or logistics industry
- Minimum Diploma in Business, Logistics, Supply Chain Management, Accounting, or a related field
- Strong knowledge of international shipping documentation, freight charges, and billing procedures
- Familiar with Incoterms, customs documentation, and handling of export/import billing discrepancies
- Proficient in using billing and freight management systems (e.g., CargoWise, SAP, or similar platforms)
- Strong analytical skills with high attention to detail and accuracy in invoicing
- Ability to lead billing processes, coordinate with operations and finance teams, and ensure timely invoicing
- Good communication and problem-solving skills for dealing with clients and internal stakeholders
- Capable of working independently and managing a small team or supporting junior staff if required
HOW TO APPLY:
Interested applicants, please click on "Apply Now".
We regret only shortlisted candidates will be notified.
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Trust Recruit Pte Ltd
EA License No: 19C9950
EA Personnel: Chan Mun Yi(Jaysie)
EA Personnel Reg No: R25128444
Tell employers what skills you haveAnalytical Skills
Invoicing
Auditing
Data Entry
Accounts Receivable
SAP
Accounting
Compliance
Attention to Detail
Freight
Audits
Supply Chain Management
Customer Service
Shipping
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