receptionist cum admin assistant

3 weeks ago

Singapore SHENGTANG UNITED PTE. LTD. Full time
Roles & Responsibilities

Job Summary

We are seeking a well-presented, customer-oriented and efficient Receptionist cum Admin Assistant to be the first point of contact at our office. The ideal candidate will manage front desk operations and provide general administrative support to ensure smooth day-to-day office functions.

Key Responsibilities:

Reception Duties:

  • Greets and welcome visitors and clients in a warm and professional manner, ensuring proper registration in the system.
  • Handle inbound calls and email and direct them to the appropriate personnel.
  • Receive and sort daily mail, couriers, and deliveries.
  • Help maintain a clean and organized office environment by coordinating with cleaning service providers.
  • Manage meeting room bookings and assist in setting up meeting rooms when required.

Administrative Support:

  • Perform general clerical duties including data entry, filing, scanning, and photocopying.
  • Ensure timely replenishment of ordering and managing office supplies and pantry inventory.
  • Provide administrative support to HR and other departments as assigned.
  • Assist in coordination with building management and vendors on office maintenance and facilities works.
  • Participate in fire drills and assist with related safety procedures.
  • Support event logistics and office-related activities
  • Perform other ad-hoc duties as assigned.

Requirements:

  • Minimum GCE 'O' Level or equivalent; Diploma in Business Administration is an advantage.
  • At least 1 year of receptionist and administrative work experience is preferred.
  • Proficient in Microsoft Office (Word, Excel, Outlook)
  • Excellent communication and interpersonal skills.
  • Well-groomed, presentable, and customer-service oriented.
  • Able to multi-task and work independently.
  • Familiarity with office procedures and basic administrative tasks.
  • Must be able to communicate effectively in both English and Mandarin to liaise with Mandarin-speaking clients and vendors.
  • Immediate availability is a plus.
Tell employers what skills you have

Outlook
Front Office
Able To Multitask
Microsoft Excel
Newspapers
Administrative Work
Interpersonal Skills
Inventory
Purchasing
Data Entry
Administrative Support
Microsoft Word
Customer Service
Scheduling
Able To Work Independently

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