Receptionist/Admin Support Staff

3 weeks ago


Singapore FORBIS HUMAN CAPITAL PTE. LTD. Full time
Roles & Responsibilities

This advertisement is recruiting for the position of Receptionist/Admin Support Staff.

If successfully selected, you will be seconded to MOE secondary school located in Ang Mo Kio.

Contract Period: from 01 January 2026 to 31 December 2026.

Option to Extend: for a further period of 1 year.

Personnel to be deployed at the following hours :

  • Mondays to Thursdays: 7:30am to 5:00pm, inclusive of 1hr lunch break.
  • Fridays: 7:30am to 4:30pm, inclusive of 1hr lunch break.
  • Service not required on Saturdays, Sundays, gazetted public holidays, and school holidays.

The services required are set out as the follows:

Front desk duties:

  • Attend to telephone and walk-in inquiries from students, parents, vendors, visitors, customers etc and where appropriate, direct them to the relevant departments/staff-in-charge for follow-up.
  • Attend all incoming mail and distribute them to the relevant staff.
  • Issue keys to students and staff.
  • Organize and upkeep the updated copies of administrative documents, and distribute them to relevant teachers and/or students when necessary.
  • Issue relevant forms and documents to staff as and when requested.
  • Attend to students in the sick bay.
  • Maintain student injury logbook and follow up with staff and parents in accordance with safety SOPs.
  • Contact parents of students who are unwell or students who are dismissed early.
  • Retrieve and update daily staff attendance reports from the school system.
  • Maintain time-off logbook for all staff and check that time-off applications are duly approved.
  • Attend to loss-and-found cases and maintain proper records.

Administrative support duties:

  • File procurement and payment documents for all departments, and check that they are duly signed.
  • Upkeep payment record files and check that all payment vouchers are accounted for.
  • Check monthly ad hoc bus booking records and tally with the vendor's billing report. Follow up with vendor and school staff on discrepancies.
  • Assist with temperature taking exercise for staff and other ad hoc school exercises.

Personnel shall minimally have the following qualifications, skills and experience:

  • Basic computing skills (MS Office, Outlook)
  • Organized, meticulous and has good interpersonal skills.
  • Relevant experience in front desk and administration duties.
Tell employers what skills you have

Outlook
Microsoft PowerPoint
Microsoft Office
Microsoft Excel
Dispatching
Administrative Work
Interpersonal Skills
Inventory
Administration
Procurement
Office Administration
Administrative Support
Team Player
Customer Service
Directing

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