Business Secretary #LuxuryRetail #NJH
3 weeks ago
Our client, a high end Watch Brand, urgently requires:
Business Operations Executive (Secretary)
Job Purpose:
1. To act as link between Switzerland and retail partners in the region.
2. To handle office administrative tasks.
3. To assist Marcomms with event related tasks
- Process and file invoices between Switzerland and Singapore office
- Process and file invoices between Singapore office and retailers.
- Monitor regular payments from retailers to Singapore office
- Coordinate shipments between Switzerland and the region
- Coordinate shipments and deliveries within Singapore.
- Assist with travel planning, hotel reservations, flight bookings for the management.
- Liaise with hotels for training preparations, assisting in negotations for preferred hotel room rates.
- Assist Marcomms department with event related tasks, this entails shipment, carnet application, VM assets.
- Coordinate and manage day-to-day operations at the office, this includes managing office supplies, contractors (cleaning, AC etc), food & beverages order and payments.
- Aid in correspondence for the managing director, such as emails, letters, packages, phone calls and appointments.
- Ensuring availability to help colleagues and employees where necessary.
Requirements:
- Minimum 3 years' experience in secretarial & business operation support with a retail / FMCG or services industry
- Degree / Diploma in any discipline
- Organizational skills to assist with various tasks.
- Proficiency in basic computer programs, Microsoft Office (Word, Excel, PowerPoint, Outlook), and basic typing abilities.
- Communication skills, a pleasant demeanor and the ability to work with various types of personalities within an office setting.
- Attention to detail to submit work or send communications without error.
- Possessing analytical and numerical skills with good command of written communication
- Excellent organizational and time-management skills.
- Able to resolve conflict timely and professionally
Interest applicants, pls email updated resume to jessie@recruitexpress.com.sg
Jessie Hoe Huey Miin
CEI Reg No. R1103861
EA Lic: 99C4599
Tell employers what skills you haveOutlook
Microsoft Office
Microsoft Excel
Data Analysis
VM
Invoicing
Administration
Accommodation & Travel arrangements
Written Communication
PowerPoint
Project Management
Attention to Detail
Communication Skills
Travel Planning
Customer Service
Google Analytics
Shipping
Conflict
Able To Work Independently
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