Administrative Coordinator
4 weeks ago
Job Summary:
The Administrative Coordinator will assist the Audit Team with daily administrative tasks and act as a backup for reception duties. This role helps ensure the office runs smoothly and provides good support for both staff and visitors.
Key Responsibilties:
1. Office Aministration (70%)
- Answer and manage the main telephone line and attend to walk-in clients.
- Handle mail, couriers, and document scanning.
- Organize and process RBA letters, including scanning and forwarding them to the correct teams.
- Help with preparing and printing documents for auditors.
- Process bank confirmation requests by working with clients, banks and auditors.
- Occasionally supervise cleaning teams at clients' premises.
2. Reception Backup (30%)
- Keep meeting rooms tidy and ensure pantry supplies are stocked.
- Answer calls and manage incoming/outgoing mail and couriers.
- Help with office maintenance and coordinate with service providers.
Requirements:
- Minimum GCE 'O' Levels.
- Basic knowledge of Microsoft Office (Word, Excel, etc.)
- Good organisational and time-management skills.
- Friendly and helpful attitude.
- Able to start work immediately.
- Retirees are welcome to apply.
Qualities:
- Positive and approachable personality.
- Willing to learn new things.
- Able to work well with others and also independently.
- Can handle multiple tasks and finish work on time.
- Clear and simple communication skills.
Microsoft Office
Microsoft Excel
Inventory
Arranging
Working With Clients
Administration
Data Entry
Approachable
Office Administration
Finish
Communication Skills
Administrative Support
Excel
Disposition
Scheduling
Shipping
Audit
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