Document Controller cum Site Administrator

3 weeks ago

Singapore KOH BROTHERS BUILDING & CIVIL ENGINEERING CONTRACTOR (PTE.) LTD. Full time
Roles & Responsibilities

A motivated Document Controller with relevant site experience and to be based on project site.

Role Responsibilities:

  • To conduct document management system (DMS) briefing / trainings to site personnel
  • To establish all project folders, document log and project central document server
  • To manage all the incoming project documents.
  • To register into master list of documents.
  • To verify if documents received is in accordance to transmittal received.
  • To circulate to relevant site personnel and subcontractors.
  • To archive files into project document server
  • To prepare transmittal for all outgoing documents to Clients, including technical submissions.
  • To register into master list of site files and documents.
  • To manage handover of project documents to head office.
  • To attend to external and internal audits. To close out any findings, if there's any.
  • Provide administrative support to the office and various departments in the site office.
  • Assist in employee onboarding administration activities.
  • Assist in foreign workers HR matters including accommodation & transportation arrangement, work injury cases and etc.
  • Assist in HR payroll processing together with the HR team.
  • Handle incoming calls, emails, and other correspondences.
  • Assist in scheduling and coordinating meetings and appointments.
  • Prepare and maintain documents, reports, and presentations.
  • Manage office supplies and equipment.
  • Assist in organizing company events and activities.
  • Handle travel arrangements and accommodation bookings.
  • Maintain and update databases and filing systems.
  • Perform general administrative and clerical tasks.
  • Ad hoc duties as assigned.

Role Requirements:

  • Diploma/High Grade or a related field
  • Minimum two (2) years of working experience in administrative work at construction site.
  • Good interpersonal skills to communicate with people of all levels.
  • Proficiency in MS Word, Excel AutoCAD and Revit will be advantageous
  • Ability to work independently and as part of a team.
  • Willing to work at Changi airport area.
Tell employers what skills you have

Document Management
Revit
Microsoft Office
Microsoft Excel
Construction
Archiving
Ability To Work Independently
Interpersonal Skills
ISO
Adobe Acrobat
Audits
AutoCAD
Civil Engineering
Functional Training

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