Senior Document Administrator
1 day ago
Document Controller and Site Administrator Role
A dynamic and organized individual is required to work on a project site as a Document Controller cum Site Administrator.
- Provide document management system briefings and trainings to site personnel.
- Establish all project folders, document logs, and project central document servers.
- Manage incoming project documents, verify their accuracy, and circulate them to relevant site personnel and subcontractors.
- Archive files into the project document server.
- Prepare transmittals for outgoing documents to clients and register them in the master list of site files and documents.
- Manage handovers of project documents to head office and attend external and internal audits.
- Offer administrative support to the office and various departments in the site office.
- Assist in employee onboarding administration activities, foreign workers' HR matters, and payroll processing.
- Handle incoming calls, emails, and correspondences, schedule meetings, and coordinate appointments.
- Prepare and maintain documents, reports, and presentations, manage office supplies, and equipment.
- Assist in organizing company events and activities, handle travel arrangements, and accommodation bookings.
Key Requirements:
- Degree or equivalent in a related field.
- At least two years of experience in administrative work at construction sites.
- Excellent interpersonal skills to communicate with people at all levels.
- Proficiency in MS Word, Excel, AutoCAD, and Revit advantageous.
- Able to work independently and as part of a team.
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