Document Controller cum Site Administrator
16 hours ago
Role Responsibilities:
- To conduct document management system (DMS) briefing / trainings to site personnel
- To establish all project folders, document log and project central document server
- To manage all the incoming project documents.
- To register into master list of documents.
- To verify if documents received is in accordance to transmittal received.
- To circulate to relevant site personnel and subcontractors.
- To archive files into project document server
- To prepare transmittal for all outgoing documents to Clients, including technical submissions.
- To register into master list of site files and documents.
- To manage handover of project documents to head office.
- To attend to external and internal audits. To close out any findings, if there's any.
- Provide administrative support to the office and various departments in the site office.
- Assist in employee onboarding administration activities.
- Assist in foreign workers HR matters including accommodation & transportation arrangement, work injury cases and etc.
- Assist in HR payroll processing together with the HR team.
- Handle incoming calls, emails, and other correspondences.
- Assist in scheduling and coordinating meetings and appointments.
- Prepare and maintain documents, reports, and presentations.
- Manage office supplies and equipment.
- Assist in organizing company events and activities.
- Handle travel arrangements and accommodation bookings.
- Maintain and update databases and filing systems.
- Perform general administrative and clerical tasks.
- Ad hoc duties as assigned.
Role Requirements:
- Diploma/High Grade or a related field
- Minimum two (2) years of working experience in administrative work at construction site.
- Good interpersonal skills to communicate with people of all levels.
- Proficiency in MS Word, Excel AutoCAD and Revit will be advantageous
- Ability to work independently and as part of a team.
- Willing to work at Changi airport area.
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