Office Admin Contract
4 weeks ago
Office Administrator
Involves providing financial, administrative and clerical support to the company. The role consists of but is not limited to office management, assisting in Finance and HR duties, and receptionist work.
** This is a contract role for 5 months Maternity Cover.
Responsibilities:
- Receiving inbound calls on the companies' main line and ensuring answered rate remains optimal
- Telephone system – adding and removing employees and managing the extensions[HQ1]
- Sending birthday wishes to remote and local employees
- Biometrics – adding new hires and removing exiting employees
- Ordering monitors / chairs and other new hires equipment's as and when requested by CEO / HR
- Data entry and clean-up in company's asset inventory system(s)
- Arranging for building pass for new hires
- Birthday cake arrangements for the monthly birthday celebration
- Manage PO's and other partner billing / invoices; order services as require
- Managing the smooth operations of office equipment's and month/ quarterly checking.
- Arranging cleaning of office / pantry facilities as per schedule – coffee machines, printers, fire extinguishers, shredders, etc.
- Ordering pantry items in the office. Checking the fridge and dry goods for expired or perishing goods.
- Ensure office cupboards are neat and organised.
- Collecting mails/ MOM documents as and when required.
- Receiving guests at reception and liaising with relevant stakeholders to arrange physical meeting rooms.
- Set up laptop for new joiners including M365 and connect to printer, offering support for any minor issues that may arise with existing laptops. Additionally, connecting to the IT helpdesk for assistance with software usage problems and arranging for laptop repairs if hardware issues occur.
- Coordinating the logistics of courier services.
- Renewing LEW licenses and fire extinguishers yearly. Tracking electricity and water usage. Managing the existing cleaners.
- Maintaining office fixed assets and ensuring proper tracking of laptops, which involves conducting monthly stocktaking.
- Updating the monthly financial invoices in the Xero ledger and ensuring that all expenses are captured in the system with great attention to detail, requiring some background knowledge in accounts payable and understanding of ledger accounts. This includes attaching all expense receipts and preparing them for payment processing.
Requirements:
· Diploma in accounting or equivalent professional qualification preferred
· 1 year of relevant working experience preferred (Ex-hospitality and FNB are welcome)
· Experience in XERO will be an added advantage
· Proficient in Microsoft Office and Excel
· Knowledge of GST and withholding tax is advantageous
· Meticulous, good time management and communication skills
· Positive attitude and willing to learn
· Able to work independently with minimum supervision
Why us:
We want Singapore's top talent and recognise that means paying them accordingly. Our office environment is a great space to inspire creativity, as well as being close to cafes and public transport. You'll be amongst a highly engaged team of the country's most talented digital marketers and growth experts, with solid prospects for upward mobility.
Please attach your CV and we'll be in touch for a confidential chat. Let's do great things together
Looking for more reasons?
· Referral Bonus
· Guaranteed yearly salary increment
· Flexible work arrangement
· Structured & rapid career progression
· Sponsorship opportunities for professional development
· Unlimited Dental benefits
· Medical benefits
· ClassPass gym access or wellness sessions
· Annual leaves, birthday leave, graduation leave, study leave, and others
· Birthday cakes and celebrations
· Weekly in-house company-wide training
· Monthly team building events
· Annual retreat
· New joiner buddy meals
Tell employers what skills you haveSponsorship
Accounts Payable
Microsoft Office
Laptops
Tax
Inventory
Arranging
Office Management
Cakes
Data Entry
Public Transport
Accounting
Xero
Team Building
Maternity
Able To Work Independently
-
Temp HR Admin Officer
2 weeks ago
Singapore BUSINESS EDGE PERSONNEL SERVICES PTE LTD Full timeRoles & ResponsibilitiesJob Description:Casual HiringThe officer will handle the full spectrum of casual officer hiring. Duties include:Liaison between hiring divisions and manpower agencies Keeping track of hiring requests Facilitate onboarding and outboarding of casual officers Monitor the contract expiry of casual officers Verification of monthly...
-
HR Admin Executive
1 week ago
Singapore ALLBEST CONTRACT SERVICES PTE. LTD. Full timeRoles & ResponsibilitiesManage work pass, salary and accomodation for foreign worker.Manage worker medical and insurance issue.Manage office stuff.Able to handle dormitory issue.Able to work independently and confidence.Able to manage admin task, issue invoice and PO as well.Willing to Learn.Fresh graduates will be welcome.Tell employers what skills you...
-
Hiring: Officer, admin – Developer #HMS
4 weeks ago
Singapore RECRUIT EXPRESS PTE LTD Full timeRoles & Responsibilities Hiring: Officer, admin – Developer Location: Republic Plaza, Raffles Place Working Hours: Monday – Friday, 8:45 AM – 6:00 PM Duration: Mid-February 2025 – 31 December 2025 Salary: 2500Job Responsibilities: Assist the Asset Support Team with arrears management Follow up on overdue rent payments Perform ad-hoc duties...
-
Admin cum Receptionist
4 weeks ago
Singapore PROPELL INTEGRATED PTE LTD Full timeRoles & ResponsibilitiesJob Description: Provide administrative supports. Receptionist duties. Perform accurate data entry / invoicing. Create and manage all documents in an organized, complete, and categorized manner to facilitate easy access to specific records and projects. Other general site administrative duties that may be assigned to you...
-
contract staff
4 weeks ago
Singapore PROTEMPS EMPLOYMENT SERVICES PTE LTD Full timeRoles & ResponsibilitiesTemporary Staff for Post Graduate Coursework | Contract 3 months(3 Mar – 31 May 2025)Job Description & RequirementsContract Duration: Mar 2025 to May 2025 (3 months) Working Hours (Mon to Fri) – 8.30am to 5.45pm (inclusive of 45min lunch) Location : Pioneer (University)Job Description:Assist with admission and application...
-
Admin Assistant, 6-Month Contract
1 week ago
Singapore Celecti Pte Ltd Full timeTemporary Admin Assistant Job Description Job Type: Temporary, 6-Month Contract Location: Harbourfront The company is seeking a highly organized and detail-oriented Temporary Admin Assistant to join their team. Key Responsibilities: Update databases and manage personnel files for accurate crew information Arrange flights, process travel invoices, and...
-
Admin Officer
1 week ago
Singapore AXISOFT (SINGAPORE) PTE. LTD. Full timeRoles & ResponsibilitiesResponsibilities: To handle day-to-day general admin and office matters independently; Maintain and handle various company matters, including communication with colleagues in China; Track stocks of office supplies and place orders when necessary; Maintain office equipment, manage the office cleaners, supplies and facilities; ...
-
Office Admin
4 weeks ago
Singapore WSH EXPERTS PTE. LTD. Full timeRoles & ResponsibilitiesJob DescriptionPrinting of exam papers, worksheets ,circulars, notes and other materials required by school staff for school/students' useMaintain the cleanliness of printing roomStocktake papers,ink cartridges,master rolls in printing roomContact vendors to service/repair office equipmentAny other relevant duties as may be required...
-
Admin Officer
1 week ago
Singapore RECRUIT EXPRESS PTE LTD Full timeRoles & ResponsibilitiesSchedule meetings, prepare materials, and handle logistics. Take notes, track tasks, and update documents. Coordinate vendors, suppliers, and procurement processes. Assist with invoices, expenses, and financial documentation. Support events: invites, speakers, registration, and feedback.Requirements:Minimum Dip/Deg in Business or...
-
Office Admin
1 week ago
Singapore MAC FRIENDS PTE. LTD. Full timeRoles & ResponsibilitiesJob DescriptionCommunicate with supplier, prepare PO, Tax invoice and shipment document. Prepare documents using the company system. Prepare reports based on the brand requirement. Process order & report from E-commerce platforms. Manage phone calls and correspondence (e-mail, letters, packages, etc.) Must have knowledge of MS...
-
Office Admin Executive
4 weeks ago
Singapore WORKLE PTE. LTD. Full timeRoles & ResponsibilitiesMon to Fri 9am - 6pmLocation: Tai Seng (Walking distance from MRT 10mins away)Salary: up to $3,500 (depending on experience)Job Duties:Reports to Assistant Office Manager and is part of the Admin team In charge of day-to-day admin duties for office management and ensuring smooth operations of the office. Prepare and process the...
-
Admin Officer
1 week ago
Singapore VELTISTON GROUP Full timeRoles & ResponsibilitiesTitle: Admin OfficerJobscope; Set out appointments Organize work between admin and sales servicesRequirement;Highly independent and disciplined Confident and highly motivated in liasing with clients Fast learner and have good communication skillsAll are welcome to applyTell employers what skills you haveMicrosoft...
-
Contracts Admin Executive
4 weeks ago
Singapore BNL SERVICES PTE LTD Full timeRoles & ResponsibilitiesJob OverviewThe Contracts Admin will be responsible for managing the tendering process for various contracts, ensuring compliance with company policies and legal requirements. This role involves coordinating with multiple departments to develop and submit competitive and comprehensive tenders, negotiating terms and conditions, and...
-
Contract Admin/Support
4 weeks ago
Singapore SEARCH PERSONNEL PRIVATE LIMITED Full timeRoles & ResponsibilitiesPosition : Contract Admin/Support (SAP) - Aeronautical/Mechanical Engineering Location : Seletar Aerospace Working hours : Monday - Friday Office Hours Salary (commensurate with experience) : Up to $5000 + Performance Bonus + 14 Days Annual Leave Duration : 10 - 12 Months Contract ...
-
Admin Assistant
4 weeks ago
Singapore ALIGN RECRUITMENT PTE. LTD. Full timeRoles & ResponsibilitiesAdmin Assistant •Industry: Import & Export Trading •Remuneration: Up to $2800 (Depending on experience) •Working Hours: 5 days, Monday – Friday / 9am – 6pm •Location: Tanjong Pagar (5 mins from MRT) Job Responsibilities: •Coordinate with traders on contract and commodity trading matters.•Prepare and manage sales &...
-
Temp Admin Assistant
4 weeks ago
Singapore BUSINESS EDGE PERSONNEL SERVICES PTE LTD Full timeRoles & ResponsibilitiesJob DescriptionManning client's Helpline for Migrant Domestic Workers (MDWs) in distress to call and seek help for employment-related or well-being issues. Adhere to the SOP for handling of calls to the helpline, i.e. triaging of cases, escalate calls to relevant departments/parties, follow-up on escalated cases. Update daily...
-
Admin Officer
4 weeks ago
Singapore KIM YEW INTEGRATED PTE. LTD. Full timeRoles & ResponsibilitiesResponsibilities for Admin Executive (Central Location):To provide administrative support and proper documentations necessary for site operations. File documentation, maintain and update database. Data entry, basic Admin duties and Office maintenance. Provide support and ensure smooth daily running operation of the team To raise...
-
Singapore RECRUIT EXPRESS PTE LTD Full timeRoles & ResponsibilitiesJobs Responsibilities Administrative support for secretary Assisting the secretary on miscellaneous logistics Daily office errands, assisting with office events, sales customer events and facilitating signatoriesJob Requirements Min. 2-4 years of office admin/secretarial support experienceApplication ProceduresInterested...
-
Admin & Office Manager
2 weeks ago
Singapore RELATIONSHIP STUDIO PTE. LTD. Full timeRoles & ResponsibilitiesAbout UsWe are a Training Provider that goes beyond the books and traditional theories to discover your strengths, blind spots and needs, coach you on managing the sensitivity in every relationship, and recommend what works best – helping you achieve a high self-mastery level of self-awareness and personality integration. We also...
-
Office Admin
4 weeks ago
Singapore FIRST PAGE DIGITAL PTE. LTD. Full timeRoles & ResponsibilitiesOffice AdministratorInvolves providing financial, administrative and clerical support to the company. The role consists of but is not limited to office management, assisting in Finance and HR duties, and receptionist work.** This is a contract role for 5 months Maternity Cover.Responsibilities: Receiving inbound calls on the...