Office Admin
4 weeks ago
Office Administrator
Involves providing financial, administrative and clerical support to the company. The role consists of but is not limited to office management, assisting in Finance and HR duties, and receptionist work.
** This is a contract role for 5 months Maternity Cover.
Responsibilities:
- Receiving inbound calls on the companies' main line and ensuring answered rate remains optimal
- Telephone system – adding and removing employees and managing the extensions[HQ1]
- Sending birthday wishes to remote and local employees
- Biometrics – adding new hires and removing exiting employees
- Ordering monitors / chairs and other new hires equipment’s as and when requested by CEO / HR
- Data entry and clean-up in company's asset inventory system(s)
- Arranging for building pass for new hires
- Birthday cake arrangements for the monthly birthday celebration
- Manage PO's and other partner billing / invoices; order services as require
- Managing the smooth operations of office equipment’s and month/ quarterly checking.
- Arranging cleaning of office / pantry facilities as per schedule – coffee machines, printers, fire extinguishers, shredders, etc.
- Ordering pantry items in the office. Checking the fridge and dry goods for expired or perishing goods.
- Ensure office cupboards are neat and organised.
- Collecting mails/ MOM documents as and when required.
- Receiving guests at reception and liaising with relevant stakeholders to arrange physical meeting rooms.
- Set up laptop for new joiners including M365 and connect to printer, offering support for any minor issues that may arise with existing laptops. Additionally, connecting to the IT helpdesk for assistance with software usage problems and arranging for laptop repairs if hardware issues occur.
- Coordinating the logistics of courier services.
- Renewing LEW licenses and fire extinguishers yearly. Tracking electricity and water usage. Managing the existing cleaners.
- Maintaining office fixed assets and ensuring proper tracking of laptops, which involves conducting monthly stocktaking.
- Updating the monthly financial invoices in the Xero ledger and ensuring that all expenses are captured in the system with great attention to detail, requiring some background knowledge in accounts payable and understanding of ledger accounts. This includes attaching all expense receipts and preparing them for payment processing.
Requirements:
· Diploma in accounting or equivalent professional qualification preferred
· 1 year of relevant working experience preferred (Ex-hospitality and FNB are welcome)
· Experience in XERO will be an added advantage
· Proficient in Microsoft Office and Excel
· Knowledge of GST and withholding tax is advantageous
· Meticulous, good time management and communication skills
· Positive attitude and willing to learn
· Able to work independently with minimum supervision
Why us:
We want Singapore’s top talent and recognise that means paying them accordingly. Our office environment is a great space to inspire creativity, as well as being close to cafes and public transport. You'll be amongst a highly engaged team of the country's most talented digital marketers and growth experts, with solid prospects for upward mobility.
Please attach your CV and we'll be in touch for a confidential chat. Let's do great things together
Looking for more reasons?
· Referral Bonus
· Guaranteed yearly salary increment
· Flexible work arrangement
· Structured & rapid career progression
· Sponsorship opportunities for professional development
· Unlimited Dental benefits
· Medical benefits
· ClassPass gym access or wellness sessions
· Annual leaves, birthday leave, graduation leave, study leave, and others
· Birthday cakes and celebrations
· Weekly in-house company-wide training
· Monthly team building events
· Annual retreat
· New joiner buddy meals
Tell employers what skills you have
Sponsorship
Accounts Payable
Microsoft Office
Laptops
Tax
Inventory
Arranging
Office Management
Cakes
Data Entry
Public Transport
Accounting
Xero
Team Building
Maternity
Able To Work Independently
-
Office Admin
4 weeks ago
Singapore WSH EXPERTS PTE. LTD. Full timeRoles & ResponsibilitiesJob DescriptionPrinting of exam papers, worksheets ,circulars, notes and other materials required by school staff for school/students' useMaintain the cleanliness of printing roomStocktake papers,ink cartridges,master rolls in printing roomContact vendors to service/repair office equipmentAny other relevant duties as may be required...
-
Admin Officer
1 week ago
Singapore RECRUIT EXPRESS PTE LTD Full timeRoles & ResponsibilitiesSchedule meetings, prepare materials, and handle logistics. Take notes, track tasks, and update documents. Coordinate vendors, suppliers, and procurement processes. Assist with invoices, expenses, and financial documentation. Support events: invites, speakers, registration, and feedback.Requirements:Minimum Dip/Deg in Business or...
-
Office Admin
1 week ago
Singapore MAC FRIENDS PTE. LTD. Full timeRoles & ResponsibilitiesJob DescriptionCommunicate with supplier, prepare PO, Tax invoice and shipment document. Prepare documents using the company system. Prepare reports based on the brand requirement. Process order & report from E-commerce platforms. Manage phone calls and correspondence (e-mail, letters, packages, etc.) Must have knowledge of MS...
-
Admin Officer
1 week ago
Singapore VELTISTON GROUP Full timeRoles & ResponsibilitiesTitle: Admin OfficerJobscope; Set out appointments Organize work between admin and sales servicesRequirement;Highly independent and disciplined Confident and highly motivated in liasing with clients Fast learner and have good communication skillsAll are welcome to applyTell employers what skills you haveMicrosoft...
-
Admin Officer
4 weeks ago
Singapore KIM YEW INTEGRATED PTE. LTD. Full timeRoles & ResponsibilitiesResponsibilities for Admin Executive (Central Location):To provide administrative support and proper documentations necessary for site operations. File documentation, maintain and update database. Data entry, basic Admin duties and Office maintenance. Provide support and ensure smooth daily running operation of the team To raise...
-
Admin & Office Manager
2 weeks ago
Singapore RELATIONSHIP STUDIO PTE. LTD. Full timeRoles & ResponsibilitiesAbout UsWe are a Training Provider that goes beyond the books and traditional theories to discover your strengths, blind spots and needs, coach you on managing the sensitivity in every relationship, and recommend what works best – helping you achieve a high self-mastery level of self-awareness and personality integration. We also...
-
Temp HR Admin Officer
2 weeks ago
Singapore BUSINESS EDGE PERSONNEL SERVICES PTE LTD Full timeRoles & ResponsibilitiesJob Description:Casual HiringThe officer will handle the full spectrum of casual officer hiring. Duties include:Liaison between hiring divisions and manpower agencies Keeping track of hiring requests Facilitate onboarding and outboarding of casual officers Monitor the contract expiry of casual officers Verification of monthly...
-
HR & Admin Officer
2 weeks ago
Singapore VELTISTON GROUP Full timeRoles & ResponsibilitiesTitle: HR & Admin OfficerJobscope: Handling recruitment admin such as creating and updating job postings such as job boards, career page and other media Screening candidates and set appointment to interview candidates Admin support such as data entry and documentation Set a date arrangement for training and course for the...
-
Admin Officer
4 weeks ago
Singapore LIVINGCARE PTE. LTD. Full timeRoles & ResponsibilitiesGenerate invoice and relevant documents Follow up on the completeness of all delivery orders Arrange and manage daily works for technicians Answer customer phone calls and attend customer inquires Responsible for data entry and update information system Able to start work immediately Other ad-hoc admin dutiesTell employers...
-
Office Admin Executive
3 weeks ago
Singapore GAIA LIFESTYLE HOLDINGS PTE. LTD. Full timeRoles & ResponsibilitiesEstablished in 2019, Gaia Lifestyle Holdings Pte. Ltd. is a Food and Beverage (F&B) and Shared Services Company managing F&B Operations as well as providing support services to a rapidly growing Group of Companies in multiple industries comprising concert/live shows management and promotions, F&B, hospitality, and real estate...
-
HR Cum Admin Officer
4 weeks ago
Singapore VELTISTON GROUP Full timeRoles & ResponsibilitiesTitle : HR cum Admin OfficerJob Description:Handling recruitment admin such as creating and updating job postings. Screening candidates and set appointment to interview candidates Admin support such as data-entry, documentation. Set date arrangement for training and course for the staffWith every successful placement, there will be...
-
Hiring: Officer, admin – Developer #HMS
4 weeks ago
Singapore RECRUIT EXPRESS PTE LTD Full timeRoles & Responsibilities Hiring: Officer, admin – Developer Location: Republic Plaza, Raffles Place Working Hours: Monday – Friday, 8:45 AM – 6:00 PM Duration: Mid-February 2025 – 31 December 2025 Salary: 2500Job Responsibilities: Assist the Asset Support Team with arrears management Follow up on overdue rent payments Perform ad-hoc duties...
-
HR Cum Admin Officer
4 weeks ago
Singapore VELTISTON GROUP Full timeRoles & ResponsibilitiesTitle : HR cum Admin OfficerJob Description: Handling recruitment admin such as creating and updating job postings. Screening candidates and set appointment to interview candidates Admin support such as data-entry, documentation. Set date arrangement for training and course for the staffWith every successful placement, there will...
-
HR Cum Admin Officer
3 weeks ago
Singapore VELTISTON GROUP Full timeRoles & ResponsibilitiesTitle : HR Cum AdminJobscope:- Handling recruitment admin such as creating and updating job posting via job boards, career page and other sources- Admin support such as data entry, documentation, printing and filling-Set a date arrangement for training and course for staffWith every successful placement, there will be high incentives...
-
Office Admin
6 days ago
Singapore JointHire Singapore Pte Ltd Full timeJob Title: Admin cum Customer ServiceIndustry: Electrical & Electronics Our client specializes in the design and manufacture of high-quality power distribution and control systems for global customers. With a fully integrated in-house facility, they cover all aspects from design, production, testing, and servicing. Key Responsibilities: Generate delivery...
-
Office Admin
2 weeks ago
Singapore SHOW PRODUCTION PTE. LTD. Full timeRoles & ResponsibilitiesJob ResponsibiilitiesTo keep record all admin related document works Setup payments and invoices Follow up on overdue invoices Keep track of leave / off Sign for deliveries to the officeJob Requirements:• High school diploma or equivalent.• Degree in business administration or a relevant field is preferred.• At 1 year's...
-
office admin
4 weeks ago
Singapore GATES PCM CONSTRUCTION LTD. Full timeRoles & ResponsibilitiesLocation : walking distance from Taiseng MRTJob responsibilities:-Answer phone calls, route callers, and respond to inquiries Greet visitors and provide routine information to walk-ins Sort and distribute incoming mail Receive goods delivered to the office Schedule servicing and maintenance of aircon/ water dispenser/ office...
-
Admin Officer Buangkok
4 weeks ago
Singapore WOLA RECRUITMENT PTE. LTD. Full timeRoles & Responsibilitiesob Responsibilities:Perform general administrative tasks, including managing schedules, documents, and databases for residents. Oversee meal arrangements for residents and shift staff. Handle correspondence, including emails and phone calls, and respond to inquiries promptly. Schedule and coordinate meetings, appointments, and...
-
Admin Officer
3 weeks ago
Singapore MAESTRO HUMAN RESOURCE PTE. LTD. Full timeRoles & ResponsibilitiesJob Description / Responsibilities· To assist the managers and team to ensure the team's performance is in line with company's requirements.· Ensure all admin records are accurate and up to date.· To work with the team to ensure process workflows are kept relevant and enforced. To review the work processes when required.· To...
-
Office Admin Executive
4 weeks ago
Singapore WORKLE PTE. LTD. Full timeRoles & ResponsibilitiesMon to Fri 9am - 6pmLocation: Tai Seng (Walking distance from MRT 10mins away)Salary: up to $3,500 (depending on experience)Job Duties:Reports to Assistant Office Manager and is part of the Admin team In charge of day-to-day admin duties for office management and ensuring smooth operations of the office. Prepare and process the...