Secretary to Director
2 months ago
Key Responsibilities:
- Assist Director in day-to-day administration work.
- Responsible for various HR operations, including preparation of HR letters, processing of work pass, conducting new staff orientation and providing support in HR.
- Responsible for extensive calendar / diary management, drafting and proofreading of Directors’ emails.
- Taking minutes, setting up of meeting agenda, and dictations.
- Organizes foreign travel arrangements, visas, itineraries, travel expense claims and maintenance of all travel records.
- Responsible for maintaining membership records and ensuring subscriptions and fees are up to date.
- Maintains and controls confidential files.
- Responsible for organizing logistics for participation in international conferences.
- Undertakes specific research projects as directed.
- Acts as the key point of contact for all matters concerning the Director.
- Handles miscellaneous errands and administrative tasks.
- Perform all other duties assigned by the Director.
Qualifications:
- Minimum 8 years of experience as an Executive Assistant / Secretary to Director
- Proficient in Microsoft Outlook, Word and Excel.
- The ability to multitask, prioritize, and thrive in a dynamic environment.
- A collaborative spirit, capable of working independently as well as part of a team.
- Exceptional organizational, critical thinking, analytical, and problem-solving skills.
- Able to start immediately.
Interested candidates are encouraged to send an application (with your expected salary). All applications will be treated with the strictest confidence.
Tell employers what skills you have
Customer Service Skills
Outlook
Ability to Multitask
Microsoft PowerPoint
Microsoft Office
Microsoft Excel
Travel Arrangements
Interpersonal Skills
Critical Thinking
Administration
Administrative Support
Excel
Microsoft Word
Proofreading
Able To Work Independently
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