PSA International | Secretary to Director
15 hours ago
Administrative Assistant to Director
Job Summary:
The Administrative Assistant to the Director will provide high-level administrative support to the Director, handling various tasks and responsibilities with a focus on organization, efficiency, and confidentiality. This role requires excellent organizational skills, attention to detail, and the ability to multitask in a dynamic environment.
Key Responsibilities:
Assist the Director in day-to-day administration work, including managing calendars, drafting emails, and taking minutes.
Manage HR operations, such as preparing letters, processing work passes, conducting new staff orientation, and providing support in HR.
Organize foreign travel arrangements, visas, itineraries, travel expense claims, and maintain all travel records.
Maintain membership records, ensuring subscriptions and fees are up to date.
Control confidential files and maintain the Director's calendar.
Organize logistics for international conferences and undertake specific research projects as directed.
Act as the key point of contact for all matters concerning the Director and handle miscellaneous errands and administrative tasks.
Perform all other duties assigned by the Director.
Requirements:
Minimum 8 years of experience as an Executive Assistant/Secretary to a Director.
Proficient in Microsoft Outlook, Word, and Excel.
Able to multitask, prioritize, and thrive in a dynamic environment.
A collaborative spirit, capable of working independently as well as part of a team.
Exceptional organizational, critical thinking, analytical, and problem-solving skills.
Able to start immediately.
Salary:
We offer a competitive salary of $80,000 - $100,000 per year, depending on experience.
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