HR & Admin Assistant

Found in: Talent SG 2A C2 - 3 weeks ago


Singapore OFFICE SECRETARIES PTE. LTD. Full time
Roles & Responsibilities

Our Client is seeking for a highly organised and proactive HR & Admin Assistant. The successful candidate will be responsible for providing administrative support to the Office Manager, including HR tasks, event coordination, vendor liaison, and office management. He/She is expected to accomplish/complete a task independently while demonstrating a thorough concern for all the areas involved, no matter how small. He/She will possess excellent communication skills and is able to multi-task effectively.


Administrative Duties:

  • Corporate mobile line renewals, etc.
  • Handling administrative request and queries
  • Prepare files for archiving and manage return and retrieval of files following firm guidelines
  • Provide timely and accurate support to Office Manager, with administrative support needs
  • Perform other related duties as required

HR Support:

  • Assist in the recruitment process by job posting, scheduling interviews, coordinating candidate assessments, and preparing interview materials
  • Maintain employee records, including personnel files, attendance records, and performance evaluations
  • Support onboarding and offboarding processes for new hires and leaving employees, including conducting orientation sessions and exit interviews. Maintaining alumni list on InterAction
  • Assist with the implementation of HR policies and procedures
  • Assist with facilitating mid and year end reviews
  • Assist to coordinate employee training and development initiatives, including scheduling training sessions and tracking employee participation
  • Act as a point of contact for employee inquiries regarding HR policies, benefits, and other related matters
  • Compile data, information, reports and submit survey requests from Ministry of Manpower on a quarterly basis
  • Prepare government claims on childcare leave, maternity leave and national service leave for Office Manager's review and submission
  • Assist in the planning and execution of employee engagement activities, such as team-building events, recognition programs, and employee surveys
  • Assist in Singapore Law Practising Certificate renewals. Sending reminders and tracking
  • Assist with the internship and practice training programme
  • Participating in Career fairs and events
  • Collaborate with the wider alliance HR team on projects and initiatives to support the overall strategic goals of the firm

Office Management:

  • Submit invoices from vendors to the Accounts team and ensure timely payments
  • File and affix signatures on approval forms, distributing them to staff and organizing them in folders
  • Prepare offices for visiting overseas staff and manage stationery orders

Qualifications and Skills:

  • Degree or Diploma in Business Administration, Human Resources, or related field preferred
  • Previous experience in an administrative or HR role is advantageous
  • Strong organizational and multitasking abilities
  • Excellent communication and interpersonal skills
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Ability to work independently and collaboratively in a fast-paced environment
  • Attention to detail and a proactive approach to problem-solving

To apply, please send your updated resume in MS Word format including your current & expected salary and date of availability. We regret that only shortlisted candidates will be notified.


Tell employers what skills you have

Outlook
Childcare
advertise job postings
Able To Multitask
Microsoft Office
Archiving
Ability To Work Independently
Interpersonal Skills
Recruiting
EMPLOYEE PERFORMANCE REVIEW
leave management
Office Management
Employee Engagement
Employee Benefits
Employee Training
HR Policies
Administrative Support
Human Resources
Screening
Scheduling
  • HR Admin Assistant

    1 week ago


    Singapore Abraham International Process Engineering Corp. Pte. Ltd. Full time

    ResponsibilitiesResponsible for general HR, administrative and office managementSupport admin related documents purposesVerify staff claimsManage the sorting and organising process of paper documents and maintain good filing systemAssist full cycle of recruitment and selection, including interviews and on boarding procedures and record keeptingAssist for...

  • HR Admin Assistant

    Found in: Talent SG 2A C2 - 2 weeks ago


    Singapore ABRAHAM INTERNATIONAL PROCESS ENGINEERING CORP. PTE. LTD. Full time

    Roles & ResponsibilitiesResponsibilities Responsible for general HR, administrative and office management Support admin related documents purposes Verify staff claims Manage the sorting and organising process of paper documents and maintain good filing system Assist full cycle of recruitment and selection, including interviews and on boarding procedures...


  • Singapore Kstar Entertainment Pte. Ltd. Full time

    Admin Cum HR AssistantResponsibilities:. Handle recruitments such as posting of job advertisement, source for candidates and coordinate interview. Prepare and maintain the personal record of all work permit holders. Handle the onboarding/training/repatriation of employees. Responsible for payroll processing, administer leave & training records. Ensure...


  • Singapore Qian Shan Pte. Ltd. Full time

    As an Admin/HR personnel, you will be supporting the HR/Admin Department in the daily operation activities.Responsibilities:. Reporting to HR Shared Services Lead. Assist in the day-to-day efficient operation of the Human Resource (HR) department. Responsible for the up keeping of the administrative functions such as preparing confirmation letters and...


  • Singapore The Supreme Hr Advisory Pte. Ltd. Full time

    Admin & Accounts AssistantSalary: $2600-$2800Work Location: Near Tai Seng MRTWorking Days: Mondays to FridaysWorking Hours: 8.30am to 5.15pmJob ResponsibilitiesAccountsPost all supplier invoices in CRM system (daily) Issue and update payments to suppliers in CRM system Reconciliation of Supplier Statement of Accounts Ensure accuracy in the Account Payable...

  • HR Admin Assistant #HMST

    Found in: Talent SG 2A C2 - 3 weeks ago


    Singapore Recruit Express Pte Ltd Full time

    HR Admin Assistant3 months Temp to Perm Company: Consumer products distributorWorking Location: Clementiworking hours: 8:30am to 6pm, Monday to Friday.Monthly rated: S$2000 per month - Support in HR duties- Administrative duties- Key in payroll items- Updating payroll journal- Answering phone calls- FilingSome prior admin experience preferredMust be able...


  • Singapore Recruit Express Pte Ltd Full time

    HR Admin Assistant3 months Temp to Perm Company: Consumer products distributor Working Location: Clementiworking hours: 8:30am to 6pm, Monday to Friday.Monthly rated: S$2000 per month  - Support in HR duties- Administrative duties- Key in payroll items- Updating payroll journal- Answering phone calls- FilingSome prior admin experience preferredMust be able...


  • Singapore Landmark E&c Pte. Ltd. Full time

    Assist and Execute in full recruitment cycle.Preparing employment contracts, certification letters and other HR related matters.Create and maintain accurate employee leave records in HR System and filling.Prepare salary and Payroll ProcessingFiling Employee Income Tax and FilingMonitor and update Staff & Worker Leave records Follow up of Top management...


  • Singapore Aftk Pte. Ltd. Full time

    Admin/Hr & Book-keeping Assistant-Roles & Responsibilities1. Perform full spectrum of HR duties2. Full set of accounts for 1-2 small companies3. Carry out general office administrative duties-Job requirement1. Minimum A' levels / local Polytechnic Diploma2. Good O' levels results3. 1-2 years' experience in Admin or Hr or Accounting4. Mon-Fri (in office) at...

  • 7506 - HR Assistant

    2 weeks ago


    Singapore The Supreme Hr Advisory Pte. Ltd. Full time

    Salary: $2,300 - $2,800Working Timing: 8.30am - 5.30pm (Mon - Fri).Working Location: Tuas South - company transport provided at Boon Lay MRT StationJob Description:Assist HR Manager on a full spectrum of Human Resource and Admin function including recruitment, compensation & benefits, performance managementOrientate new staff of all levels and...


  • Singapore T.k.h Deco Pte. Ltd. Full time

    Provide Admin Support:Issue Delivery Orders, Invoices, Quotations, and other paperworkBasic office tasks such as filing, data entry, answering phone callsAd hoc duties as assignedProvide HR Support:Assist HR Manager with all HR-related dutiesRecruitment and selectionPreparation of HR documents such as employment contracts, letters, memos, policies, payslip...

  • HR Cum Payroll Admin Assistant

    Found in: Talent SG 2A C2 - 1 week ago


    Singapore ST Recruitment Centre Lic no. 02c4416 Full time

    Redhill MRT / Full-Time / HR & PayrollPosition:                  HR Cum Admin Assistant**     Business :                Audit & Accounting ServicesCompany :               SME / Singapore Established Small Co.Employee :              10-15Working Hours :   9-6 pm, (5 Days / MON-FRI) **Salaries &...

  • HR/Admin Assistant

    Found in: beBee S SG - 4 weeks ago


    Singapore APP SYSTEMS SERVICES PTE. LTD. Full time

    Opening Job Opportunity:As the HR/Admin Executive, you will be an HR Generalist, including payroll responsibilities. You will play a crucial role in managing various aspects of Human Resources.What You Will DoProvide day-to-day HR support to the team and the business to achieve operational and strategic objectives.Administer employee payroll, taxes,...

  • HR cum Admin Assistant

    Found in: Talent SG 2A C2 - 3 weeks ago


    Singapore LANDMARK E&C PTE. LTD. Full time

    Roles & Responsibilities Assist and Execute in full recruitment cycle. Preparing employment contracts, certification letters and other HR related matters. Create and maintain accurate employee leave records in HR System and filling. Prepare salary and Payroll Processing Filing Employee Income Tax and Filing Monitor and update Staff & Worker Leave...

  • HR cum Admin Assistant

    Found in: Talent SG 2A C2 - 2 weeks ago


    Singapore SUPER BEND PTE. LTD. Full time

    Roles & ResponsibilitiesJob Description:Industry Type: ConstructionPosition Title: HR cum Admin AssistantWorking Location: Benoi CrescentWorking Hours: 5.5 days (Monday to Friday, 8:30AM-5.30 PM)/ (Saturday, 8:30AM - 12:30PM)Duration: PermanentKey Responsibilities Perform work pass administration such as applications, renewals, cancellations and issuance. ...


  • Singapore Mg Solution Engineering And Container Pte. Ltd. Full time

    Duties/Responsibilities:1. Generate Quotation, Delivery Orders, and Invoices for completed sales orders.2. Liaise with suppliers on payment issues. Verify invoices and reconcile with supplier's Statement of Accounts.3. Provide customer service and sales support to customers.4. Handle HR administrative duties, such staff claim, salary and worker related...

  • Office Manager

    Found in: beBee jobs SG - 1 week ago


    Singapore Office Admin cum HR Full time

    Key Responsibilities:Manage and maintain a clean, organized, and well-stocked office environment.Greet visitors, answer phone calls, and handle incoming/outgoing mail and packages.Coordinate office supplies procurement and monitor inventory levels.Schedule and coordinate meetings, conferences, and appointments.Assist with travel arrangements for team...

  • HR & Admin Assistant

    Found in: Talent SG 2A C2 - 3 weeks ago


    Singapore MG SOLUTION ENGINEERING AND CONTAINER PTE. LTD. Full time

    Roles & ResponsibilitiesDuties/Responsibilities:1. Generate Quotation, Delivery Orders, and Invoices for completed sales orders.2. Liaise with suppliers on payment issues. Verify invoices and reconcile with supplier’s Statement of Accounts.3. Provide customer service and sales support to customers.4. Handle HR administrative duties, such staff claim,...


  • Singapore Ats Pte. Ltd. Full time

    HR & Admin Executive Job Description:Performing HR full spectrum of HR functions such as recruitment, onboarding and exit process, orientation etcResponsible for Employment Pass and other work passes application/renewal/cancellationAssess training needs and coordinate learning and development initiatives for all employeesCoordinate staff activities and team...


  • Singapore The Supreme Hr Advisory Pte. Ltd. Full time

    HR Admin | Receptionist Support | Training Provided | UbiWorking Hour : Mon-Fri 8.30am-5.30pm Salary : $2500-$3100 Location : Ubi CrescentTo maintain a neat and organised reception area.Perform general receptionist duties and support such as answering all incoming calls and attend to visitors,Ensure upkeep and maintenance of all meeting rooms such as...