HR and Admin Assistant/Executive/Officer

2 weeks ago


Singapore Ats Pte. Ltd. Full time

HR & Admin Executive Job Description:

  • Performing HR full spectrum of HR functions such as recruitment, onboarding and exit process, orientation etc
  • Responsible for Employment Pass and other work passes application/renewal/cancellation
  • Assess training needs and coordinate learning and development initiatives for all employees
  • Coordinate staff activities and team building, events
  • Periodically review labour legislation
  • Develop and periodically review HR policies and ensure employees understand and comply with them
  • Keep track of staff attendance and update leave records
  • Assist in yearly performance appraisal
  • Assist in staff insurance claims and handle general enquires from staff
  • Assist in daily operations of the HR function and any other ad-hoc duties as assigned by the Superior/ Management.
  • Assist in ISO audit for HR Function.

B) Admin:

  • Preliminary drafting of correspondences on the manager's behalf, writing emails, memos and letters
  • Assist in arranging the meeting, agendas of meetings, keeping records and/or taking minutes of Management meetings including translating such minutes into English or Chinese (as the case may be)
  • Pantry and office supplies management
  • Coordination and follow up on the progress of the tasks assigned by the leader, and report to the leader/supervisor
  • Keep track of office fixed assets and contracts, manage general files and records, and maintain a logical organisation system so they can easily access and send information when requested
  • Responsible for any other ad-hoc tasks assigned by the leader/supervisor and making timely reporting.

Requirements

  • Familiarity with Ms Office software (Word, Excel, PPT)
  • Nitec/Diploma/ Degree or above in secretarial, management, administration or Human Resources
  • At least 3 years of working experience in the related field is required for this position
  • Must be meticulous and good working attitude, proactive, team player, thoughtful, calm response to emergencies and have a strong learning ability.

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