Office Manager

Found in: beBee jobs SG - 1 week ago

Singapore Office Admin cum HR Full time

Key Responsibilities:

  • Manage and maintain a clean, organized, and well-stocked office environment.
  • Greet visitors, answer phone calls, and handle incoming/outgoing mail and packages.
  • Coordinate office supplies procurement and monitor inventory levels.
  • Schedule and coordinate meetings, conferences, and appointments.
  • Assist with travel arrangements for team members, as needed.
  • Handle general administrative tasks such as data entry, filing, and record keeping.
  • Ensure office equipment and systems are functioning properly, arranging for repairs or maintenance when necessary.
  • Maintain accurate financial records, including accounts payable and accounts receivable.
  • Prepare and process invoices, receipts, and payments.
  • Reconcile bank statements and credit card transactions.
  • Assist in preparing financial reports, including profit and loss statements and balance sheets.
  • Handle payroll processing, ensuring accurate and timely payment to employees.
  • Assist in budgeting and expense tracking to help manage the company's finances effectively.
  • Work closely with external accountants or auditors during tax seasons or financial audits.
  • Assist in the onboarding process for new employees, including paperwork and orientation.
  • Maintain employee records, ensuring confidentiality and compliance with regulations.
  • Track and manage employee leave requests and attendance records.
  • Maintain organized and secure records of financial and administrative documents.
  • Assist in digitizing and automating processes for increased efficiency.
  • Keep up-to-date with accounting and administrative software tools.
  • Ensure compliance with local tax regulations, labor laws, and other applicable laws.
  • Assist in preparing and submitting required reports and filings.
  • Provide general support to the management team as needed.
  • Contribute to a positive office culture and foster a collaborative working environment.
  • Oversee the entire employee lifecycle, including recruitment, onboarding, performance management, training and development, and offboarding.
  • Maintain accurate and up-to-date employee records, including attendance, leave, and performance evaluations.
  • Provide guidance and support to employees on HR-related matters, including compensation and benefits, employee relations, and conflict resolution.
  • Ensure compliance with all applicable labor laws and regulations.
  • Collaborate with department managers to identify staffing needs and develop effective recruitment strategies.
  • Manage the end-to-end recruitment process, including job posting, resume screening, interviewing, and candidate selection.
  • Conduct orientation programs for new hires and ensure a smooth onboarding experience.
  • Implement employee recognition and engagement programs to foster a positive work environment.

Qualifications:

  • Bachelor's degree in accounting, HR, finance, business administration, or a related field is preferred.
  • 2year+ related working experience
  • Proven experience in office administration and accounting roles, preferably in a startup or small business setting.
  • Proficiency in CRM(Bitrix24) and Accounting software(quickbook), Microsoft Office Suite (Excel, Word, PowerPoint).
  • Strong organizational, time management, and multitasking skills.
  • Excellent attention to detail and problem-solving abilities.
  • Strong communication skills, both written and verbal.
  • Ability to adapt to a fast-paced and evolving startup environment.
  • Working experience for regional company is a big plus

  • Office Manager

    Found in: Talent SG 2A C2 - 2 weeks ago

    Singapore OFFICE SECRETARIES PTE. LTD. Full time

    Roles & ResponsibilitiesThe successful candidate will lead a team, manage office facilities, oversee budgeting, and implement efficient office systems. This is an excellent opportunity for someone who thrives in a fast-paced, inclusive and supportive work environment where diversity is valued.Key Responsibilities:• Responsible for the smooth and...

  • Office Manager

    2 weeks ago

    Singapore Office Secretaries Pte. Ltd. Full time

    The successful candidate will lead a team, manage office facilities, oversee budgeting, and implement efficient office systems. This is an excellent opportunity for someone who thrives in a fast-paced, inclusive and supportive work environment where diversity is valued.Key Responsibilities:. Responsible for the smooth and efficient running and delivery of...

  • Office Manager

    Found in: beBee S SG - 3 weeks ago

    Singapore Office Admin cum HR Full time

    Key Responsibilities:   Manage and maintain a clean, organized, and well-stocked office environment. Greet visitors, answer phone calls, and handle incoming/outgoing mail and packages. Coordinate office supplies procurement and monitor inventory levels. Schedule and coordinate meetings, conferences, and appointments. Assist with travel arrangements for...

  • Office Manager

    Found in: beBee S SG - 2 weeks ago

    Singapore Office Admin cum HR Full time

    Key Responsibilities:   Manage and maintain a clean, organized, and well-stocked office environment. Greet visitors, answer phone calls, and handle incoming/outgoing mail and packages. Coordinate office supplies procurement and monitor inventory levels. Schedule and coordinate meetings, conferences, and appointments. Assist with travel arrangements for...

  • Purchasing Executive

    Found in: Talent SG 2A C2 - 2 days ago

    Singapore CAPITOL HOTEL MANAGER PTE. LTD. Full time

    Roles & ResponsibilitiesSCOPEReporting to the Purchasing Manager, the incumbent in this position is responsible to procure quality food, beverages, materials, equipment, supplies and services for the hotel while minimizing cost.OVERALL OBJECTIVES To insure the lowest cost consistent with required quality standards on a timely basis by procuring foods,...

  • Project Officer

    1 week ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    Dr. Xi Zou, at Nanyang Business School, Singapore is recruiting a Project Officer for a project on organizational cultures and future of work.The Project Officer would have the opportunity to work on additional research ideas with Dr. Zou and her current two Ph.D. students on topics of mutual interest. There is no teaching responsibilities involved. The...

  • Senior Assistant Manager, Registrar's Office

    1 week ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    The Registrar's Office, within the Student and Academic Services Department (SASD), requires an independent and experienced Senior Assistant Manager to support the Team Lead, Ceremonial Events Unit in the planning and organisation of the University's ceremonial events, which include the NTU on-campus Convocation, NTU Convocation in China, and other related...

  • Administration Officer

    2 weeks ago

    Singapore E-office Synergy Management Pte. Ltd. Full time

    Job Description & Requirements1. Manage Payroll System2. Handle Office administration works3. Manage Secretarial filing system4. Manage in-house AR and AP system5. Handle Accounting and tax filing system

  • Assistant Manager, Graduate Programmes Office

    6 days ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    The S. Rajaratnam School of International Studies (RSIS), a Graduate School of Nanyang Technological University (NTU), is a leading research and teaching institution in strategic and international affairs and a policy-oriented think tank in the AsiaPacific region. RSIS invites suitably qualified individuals to apply for the following position:-Assistant...

  • Assistant Manager, Office of International Engagement

    6 days ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    As a world-class and comprehensive university Nanyang Technological University (NTU) engages with hundreds of global partners across the education, research and innovation domains. The Office of International Engagement is dedicated to fostering international relations through diverse activities. ResponsibilitiesSupporting the Vice President (International...

  • Manager, NTU Sustainability Office

    1 week ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    The NTU Sustainability Office aims to provide strategic advice and track the sustainability performance of various NTU initiatives. It will also promote sustainability awareness and plan, organize and track sustainability initiatives and programmes to integrate into our education, research, and community engagement efforts. This role relates to efforts in...

  • Junior Investment Analyst

    Found in: Talent SG 2A C2 - 7 days ago

    Singapore LAYOR FAMILY OFFICE PTE. LTD. Full time

    Roles & ResponsibilitiesWe are looking for a junior Investment Research Analyst to join the family office based in Singapore. As an Investment Research Analyst, you will assist the senior investment professionals in by performing market research, financial analysis, and due diligence on target investments. You will work closely with the team to provide...

  • Junior Investment Analyst

    5 days ago

    Singapore Layor Family Office Pte. Ltd. Full time

    We are looking for a junior Investment Research Analyst to join the family office based in Singapore. As an Investment Research Analyst, you will assist the senior investment professionals in by performing market research, financial analysis, and due diligence on target investments. You will work closely with the team to provide investments recommendations...

  • Senior Assistant Manager

    1 week ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    The Nanyang Business School (NBS) Graduate Studies strategy is grounded on boosting NBS's visibility in the area of innovation, technology, and leadership. The position holder will be a key component of the department's (Graduate Studies Career Development Office, GSCDO) mission, which is the ability to provide world-class career services to post-graduate...

  • Project Officer

    1 week ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    NTI-NTU Corporate Laboratory is a collaboration between Nanofilm Technologies International Limited ("Nanofilm", "NTI"), Nanyang Technological University ("NTU") and supported by Singapore under RIE2025. The Laboratory's objective is to propel Innovation and Technologies commercialisation through NTU's innovation and NTI's deep technology. NTI-NTU Corporate...

  • Resident Technical Officer

    1 week ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    The Resident Technical Officer (RTO) reports to the Engineering Service Division Mechanical and Air-conditioning & Mechanical Ventilation section and he is responsible for the supervision of upgrading and modernization projects undertaken by ODFM, and to support the growth of NTU to create excellent facilities with green university environment, conducive for...

  • Executive, Chair's Office

    1 week ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    Responsibilities:1. Administrative support for facilities matters:Apply security access card for staff and attend to card reader requestsUpdate and maintain floor plansManage the school's general phone lineSet up telephone lines including migration and taggingAssign keys and maintain master keys spreadsheetConduct routine facilities checks and ensure regular...

  • Project Officer

    1 week ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    The Earth Observatory of Singapore (EOS) seeks a Project Officer in the areas of community engagement and event management.The successful candidate will be part of the EOS Community Engagement Office, and will collaborate with researchers from the 'Integrating Volcano and Earthquake Science and Technology (InVEST) in Southeast Asia' project, a 5-year project...

  • Director, Registrar's Office

    1 week ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    The Director, Registrar's Office, provides leadership, oversight and operational guidance for academic planning and governance, student services and strategic planning for the Student Academic and Services Department (SASD), to support the achievement of NTU's educational goals.ResponsibilitiesPlan, implement and review the undergraduate and postgraduate...

  • Executive Assistant, President's Office

    1 week ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    At NTU, our commitment to research excellence and positive societal impact is led by the Vice President Research Office (VPRO). As we push the boundaries of knowledge and address Singapore's national priorities, we're on the lookout for individuals who embody drive, tenacity, and resourcefulness.We seek a passionate team player who will serve as executive...