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Administrative Executive/Personal Assistant

4 weeks ago

Singapore ACCLAIM INSURANCE BROKERS PTE. LTD. Full time
Roles & Responsibilities

You are invited to join Acclaim, one of the largest national risk advisory, insurance and reinsurance brokers in Singapore. Acclaim is the 1st Corporate Risk and Insurance Consulting Firm to be a winner since inauguration of Enterprise 50 (E50). Acclaim services more than 2000 corporate customers ranging from SMEs to MNCs with reach extending to over 140 countries worldwideWe're seeking a highly motivated and detail-oriented individual to excel as a Personal Assistant, supporting both our team and senior leadership.


General Personal Assistant Duties:

  • Manage calendars and schedule appointments.
  • Arrange travel and accommodations.
  • Research and prepare presentations and documents.
  • Streamline communication by handling emails, phone calls, and inquiries.
  • Anticipate needs and proactively handle administrative tasks (e.g., office supplies, equipment maintenance).
  • Maintain a confidential and professional work environment.

Executive & Personal Support (Chairman & CEO):

  • Manage calendars, meticulously scheduling appointments, meetings, and travel.
  • Oversee communication: screen calls and emails, prioritize inquiries, and draft correspondence.
  • Prepare presentations, reports, minutes, and other documents with accuracy and efficiency.
  • Discreetly manage personal errands, appointments, and requests.
  • Anticipate needs and proactively arrange personal travel, reservations, and event tickets.
  • Maintain confidentiality and handle sensitive information with utmost discretion.

Administrative Support:

  • Ensure office pantries/stationery supplies are provided daily.
  • Handling of office equipment maintenances and renewal of contracts
  • Managing of renovation if required
  • Assist in onboarding/offboarding matters of team member
  • Assist and coordinate training courses registration and related matters

Event Management:

  • Assist in organizing company’s events and activities.

All the above is not an exhaustive list of job descriptions; other duties may be assigned as and when required.


Who You Are:

  • You possess impeccable organizational and time management skills.
  • You're a master communicator, both written and verbal, with a friendly and professional demeanor.
  • You have a proactive and resourceful approach to problem-solving.
  • You can prioritize effectively and manage multiple tasks simultaneously.
  • Discretion and confidentiality are paramount to you.
  • A tech-savvy individual proficient in office software (e.g., MS Office Suite)
  • A team player who thrives in a fast-paced environment and enjoys exceeding expectation
  • Possess Diploma in Business
  • Minimum 3 years of experience in Administrative/Personal Assistant role.

Tell employers what skills you have

Techsavvy
Event Management
MS Office
Equipment Maintenance
Office Software
Administrative Support
Team Player
Teamwork Skills
Scheduling
Eye for Details

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