Export Documentation Team Lead
3 days ago
Client: Manufacturing firm with global presence
Location: Central
Export Documentation Team Lead
The Export Documentation Team Lead is responsible for ensuring that all necessary documents and paperwork are prepared accurately and in a timely manner to facilitate the export of goods. They work closely with internal teams, such as shipping and logistics, as well as external parties, including customers and regulatory authorities, to ensure compliance with all applicable laws and regulations. Develop and implement process improvements to streamline document processing, enhance accuracy, speed, and cost-effectiveness
Key Responsibilities:
Document preparation and Compliance management:
· Knowledge & Handling of Pre & Post shipment document which include commercial invoices, packing list, L/C documents, Importing country certification, Customs/ Insurance declaration Certificate of Origin & many more document prepared as per customer requirements.
· Stay updated on changing regulations related to international trade and shipping documentation.
· Identify and address potential compliance risks associated with shipping documentation
· Identify and implement procedures to mitigate potential compliance issues and ensure accurate documentation
Coordination with stakeholders, Issue resolution:
· Coordinate with internal teams, such as shipping, logistics ICS, to ensure facilitate smooth export processes.
· Communicate with customers and external parties to gather necessary information and resolve any issues or discrepancies.
Data accuracy, Document recordkeeping and maintenance:
· Maintain accurate digital and physical records and files of all export documentation and related correspondence to prevent delays or customs issues, and periodic document vouching by external auditor.
Process Re-engineering & Optimization:
· Analyze current export documentation workflows and identify inefficiencies.
· Develop and implement process improvements to streamline document processing, enhance accuracy, speed, and cost-effectiveness.
· Collaborate with IT, logistics, ICS teams to enhance system integrations for export documentation.
· Establish key performance indicators (KPIs) to monitor and improve process effectiveness.
Team collaboration and training:
· Train and mentor other shipping staff on proper documentation procedures and compliance standards.
· Assist in the development and implementation of policies and procedures
Qualifications and Skills:
· Minimum higher diploma or professional certifications.
· At least 5 years of experience in export documentation or related field.
· In-depth knowledge of export regulations and compliance requirements.
· Proficiency in export documentation software and systems.
· Self-starter with problem-solving skills and high attention to details.
· Excellent communication and interpersonal skills.
· Ability to balance and manage varying tasks with different skill requirements in a productive and effective manner
Please submit your updated resume in Word format by using the Apply Now Button. We regret that only shortlisted candidates will be notified
People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705.
Tel: 6950 9741
http://www.peopleprofilers.com
EA License Number: 02C4944
Registration Number: R1106021
Posting Personnel: Sherry Yeoh Xianni
Tell employers what skills you haveTeam Collaboration
Microsoft Office
Microsoft Excel
Interpersonal Skills
Documentation
Supply Chain
Documentation Skills
Auditor
Attention to Detail
export documentation
Attention to Details
Team Lead
Supply Chain Management
Regulatory Requirements
Shipping
Checkpoint
International Trade
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