Family Office Admin Manager
Found in: Talent SG 2A C2 - 2 weeks ago
Job Title: Family Office Administration Manager
Company: RAO Family Office
Location: CBD Singapore
Working Days: 4 office days + 1 day flexible working arrangement.
About Us:
RAO Family Office is dedicated to managing the personal and business affairs of a prominent family. Our team is committed to excellence, integrity, and discretion. We are currently seeking a Family Office Administration Manager to provide comprehensive support to our Managing Director and assist in the smooth operation of our family office, including the coordination of foundation activities.
Role Summary:
The Family Office Administration Manager will play a crucial role in ensuring the efficient administrative and operational support for both the personal and business interests of the family. This position encompasses a wide range of responsibilities, including managing daily office operations, providing personal assistance, coordinating foundation activities, and liaising with external service providers.
Key Responsibilities:
- Assist in the coordination and management of daily family office operations.
- Provide administrative support, including handling correspondence, managing schedules, and maintaining records.
- Support financial management tasks, such as processing invoices and tracking expenses.
- Assist with the management of the family's real estate and property holdings, including coordinating maintenance, lease agreements, and property inspections.
- Maintain and update family records, legal documents, and contracts in a secure and organized manner.
- Liaise with external service providers, including legal, accounting, insurance, and investment advisors, under the direction of the Managing Director of Family Office.
- Assist with the planning and organization of family events, medical arrangements, travel arrangements, and meetings.
- Support philanthropic activities, including coordinating foundation activities, tracking donations, and maintaining records for charitable foundations.
- Communicate with family members to address their requests and concerns in a timely and professional manner.
- Conduct research and stay informed about relevant laws, regulations, and industry best practices that may affect the family's interests.
- Ensure a high level of discretion, confidentiality, and trustworthiness when handling sensitive family matters.
Requirements:
- A bachelor's degree in business administration, finance, hospitality, or a related field.
- Excellent communication and interpersonal skills, strong organizational and time management abilities, and attention to detail.
- Willingness to help out whenever it's needed.
- Possessing both leadership potential and the ability to work well in a team.
- Capability to organize and monitor many time-sensitive initiatives.
- A high level of discretion and trustworthiness.
- Singapore Citizen or Permanent Resident (min. 5 years) is preferred.
How to Apply:
Interested applicants are invited to submit their latest CV/resume together with their expected remuneration and notice period to recruitment.1h24@raofamilyoffice.com.
We regret to inform that only selected applicants will be contacted. Thank you.
Tell employers what skills you have
Microsoft Office
Microsoft Excel
Financial Management
Travel Arrangements
Interpersonal Skills
Administration
Office Administration
Accounting
Attention to Detail
Time Management
Administrative Support
Team Player
Hospitality
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