Senior Admin Associate

3 weeks ago

Singapore South Central Community Family Service Centre Limited Full time

About The Role:

We are growing our team, and we are looking for passionate individuals who identify with our mission and cause and are willing to commit to this journey with our community members.

KeyStart (Home Ownership Vertical) is a home ownership programme supporting families with children living in rental communities who aspire to own homes. We hope to transform the lives of

families with children through stable, adequate, and conducive housing by providing financial support, housing case work support, and transitional support to families as we journey with them

towards home ownership.

Good Livelihood is an employment and livelihood support programme established by SCC to support families who aspire to progress in their careers and enhance their employment income. We believe in

working with our community members to define what good jobs are for themselves, and we are committed to supporting them in their journey to find these jobs, be equipped with the mindsets, competencies and skills required for these jobs, to sustain in these jobs, and finally to progress their careers and enhance their income.

The Senior Admin Associate / Admin Executive plays a pivotal role in supporting the administrative functions of the programmes while actively engaging in data management tasks for informed decision making.

This multifaceted role requires excellent organizational skills and attention to detail. The Associate will collaborate with various teams within the agency, ensuring seamless administrative operations, and optimizing data-driven strategies to enhance social service programs.

Job Responsibilities:

Administrative, Operational, and Corporate Support Functions:

  • Support and assist the team in the daily administrative tasks of our programmes, including scheduling, filing, and correspondence.
  • Provide secretarial support (i.e. coordinate meetings, prepare agendas, filing, drafting correspondences, record meeting minutes, memos, presentations).
  • Assist the team in managing the child/family records. Manage filing and record keeping thorough proper maintenance of filing and archiving of documents in hardcopy and e-filing.
  • Attend to enquiries through calls/ walk-in and render assistance and support promptly.
  • Channel enquiries to relevant personnel/departments where required.
  • Assist in organizing agency events, workshops, and training sessions.

Financial, Procurement and Asset Management:

  • Assist the team with all matters related to procurement and logistics for all programmes.
  • Assist team with the purchase requisition process and management of purchase orders through timely submission of purchase requirements in procurement portal and assist the
  • Programme Lead with monitoring budget through regular expense tracking.
  • Support billing management in the areas of claims, invoicing and verifying staff claims in line with programme budget to ensure proper accuracy and accounting.

Data Management:

  • Collect, clean, and analyze data from various sources to ensure accuracy and reliability.
  • Develop and maintain databases, ensuring data integrity and security.
  • Generate regular and ad-hoc reports for internal and external stakeholders.
  • Collaborate with team members to streamline data collection processes.
  • Conduct regular quality checks on data and reports to maintain high standards of accuracy.
  • Assist in internal and external audits related to data management processes.

Pre-Requisites / Requirements

  • Passionate about the cause of transforming kids' families' life outcomes through education, employment and housing
  • 1-2 years' experience on events, programme and/or administrative support
  • Committed to working on 1-2 weekday evenings
  • Independent, self-directed, and reflexive worker and learner who is passionate about poverty, inequality, and personal growth.
  • Good intrapersonal skills with the communication abilities and confidence to be able to empathetically engage with people from all walks of life, with different personalities, backgrounds, and histories.
  • A keen and/or fast learner adept at picking up new tools in the pursuit of operational efficiency
  • Competent with Microsoft Office
  • Bonus if equipped with design skills to create collaterals and marketing materials

Only shortlisted applicants would be contacted.

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