Senior Executive/assistant Manager, HR Operations
2 weeks ago
This role supports the HRBP in managing all HR matters in the assigned business unit(s) and responsible for the implementation of HR initiatives to achieve the goals of the assigned business unit(s).
The incumbent will act as the first point of contact for all human resources inquiries, and serve as a resource to staff of unit(s) assigned, on all human resource policies, procedures, and practices, and contribute to the enhancement of the University's HR programmes and practices by incorporating the feedback and requirements from stakeholders.
Responsibilities:
HR Operational Excellence and Support- First point of contact to provide professional advice on the interpretation of HR policies and procedures, employment legislation and processes- Execute full spectrum of HR activities in relation to talent acquisition, management, retention and separation (recruitment, induction, performance appraisal, promotion, staff welfare, on/off-boarding etc.) for all staff schemes- Liaise with Shared Services on job postings, and with approved recruitment agencies for temporary hiring requests- Liaise with People Managers for manpower budget/costings to ensure available funding for hiring- Liaise with Shared Services and People managers, grant administrators to ensure timely staff contract renewals- Assist HRBP on faculty related HR activities including but not limited to faculty manpower planning, search, appointment, reappointment, promotion and tenure, performance management, mentorship programme- Assist HRBP in university-wide HR exercises and programme implementation- Support for HR activities may not be limited to one business unit
HR Policies, Processes and Systems- Communicate effectively with People Managers and employees on policy/ process/ system changes and implications, and escalate feedback/inputs to HRBP, if any- Initiate continuous improvements to internal HR processes, systems and communications to enhance service experience- Enhance operational efficiency and effectiveness (through use of technology)
HR Database and Reporting- Maintain, update and manage staff information databases for reporting and analysis- Coordinate EOM reports for billing, audit purpose- Collate and compile data when required
Requirements:
- Bachelor degree with at least 24 years of HR generalist experience, preferably in a large organization; Diploma holders will be considered based on merit of experience
- Proficient in MS Office Applications (Word, PowerPoint, Excel, Access etc.)
- Good knowledge of Employment Act and Labor Laws.
- Strong HR administration experience (in the academia or research sector would be advantageous)
- Experience in HR Information System Workday would be an advantage
- Excellent multitasking skills with sense of urgency
- Resourceful, strong problemsolving skills and ability to manage deliverables under tight timelines
- Outstanding attention to detail, followup and organizational skills
- Demonstrated ability to build and maintain effective interpersonal relationships at all levels
Hiring Institution:
NTU
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