Workplace Coordinator

2 weeks ago

Singapore JLL Full time
JLL supports the Whole You, personally and professionally.

Operations Support

Provide superior customer service to meet on-site client expectations

Provide vendor management support by ensure subcontractors perform to the required standards (including inspection of vendors' works)

Assist in the procurement of vendors and services as required

Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner

Provide support for conferences by coordinating conference room booking and preparing conference rooms for meetings, including ordering catering as required

Perform weekly consumables order; receive and store as required; and provide receipts to PFM for records

Oversee site cleanliness and provide direction to cleaning staff to ensure spaces are kept clean and tidy

Organise specialty cleaning as required

Assist with the coordination of MIMO and other relocations activities

Provide administrative support to Contract Administrator as required to ensure staff obtain and maintain security clearances

Health, Safety and Risk Management

Under direction of PFM, assist in conducting regular audits to ensure that safety procedures are being complied with

Assist in carrying out safety procedures when needed

Assist in the property risk management program

Participate in the disaster recovery and business continuity plans as required

Follow established escalation procedures and incident reporting procedures

Adhere to JLL's business conduct by ensuring compliance with the firm's guidelines, procedures and strategies

The Workplace Coordinator will demonstrate the following competencies:
Able to cooperate and work well with others to meet targets

Support the team effectively as and when needed

Proven ability to commit to flawless execution while complying with firm's procedures and standards

Demonstrate and ensure to instill a culture in the team that match our 'I am JLL' core behaviors and values of being an Safety, Expert, Proactive, Innovative, Team Player and valuing the Customer

Able to interact with the general client staff & vendors with ease

Ability to manage conflict and conflicting priorities

Demonstrates ability to work with vendors to deliver efficient services

Demonstrates proactive & professional approach to customer service

Has a customer-oriented attitude

Proven ability to manage multiple and complex operational matters on a daily basis

Demonstrates ability to prioritize and manage tasks in an efficient and timely manner

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL

  • We're JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.


Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.


Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future.

And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

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