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Assistant Vice President, Procurement
3 months ago
- Developing a comprehensive procurement system strategy aligned with the Central Procurement Team's goals and objectives.
- Establishing governance structures and policies to ensure effective system utilization, data integrity, and compliance.
- Collaborating with key stakeholders to define system requirements and priorities.
System Implementation and Integration
- Leading the implementation of the procurement system, including Workday New Features configuration and customization & Source to Contract applications.
- Coordinating with IT teams and external vendors to integrate the system with workday systems, such as IWF projects, budget check & any application interface with Workday.
- Overseeing system testing, user acceptance, and change management activities.
System Optimisation and Performance
- Continuously monitoring and evaluating the procurement system's performance, identifying areas for improvement.
- Conducting regular system audits to ensure data accuracy, system stability, and adherence to security protocols.
- Collaborating with IT teams to implement system upgrades, patches, and enhancements to optimise system functionality.
User Training and Support
- Providing comprehensive training and support to system users, ensuring their proficiency in system utilisation.
- Creating user manuals, documentation, and training materials to facilitate user adoption and knowledge transfer.
- Serving as a point of contact for user inquiries, troubleshooting, and issue resolution.
Data Management and Reporting
- Overseeing data management within the procurement system, ensuring data integrity, accuracy, and security.
- Developing and maintaining robust reporting capabilities to provide meaningful insights and analytics on procurement performance.
- Generating regular reports and key performance indicators (KPIs) to support decision-making and strategic planning.
Sourcing, Vendor and Contract Management
- Collaborating with vendors to address system-related issues, upgrades, and maintenance.
- Conducting sourcing, vendor evaluation and selection.
- Review and negotiate contracts to drive cost savings and optimisation.
- Managing vendor relationships and contracts related to the procurement system.
- Provide advisory and guidance to stakeholders on procurement framework, process and best practices.
Continuous Improvement and Innovation
- Staying up-to-date with industry trends, emerging technologies, and best practices in procurement systems.
- Identifying opportunities for process automation, optimisation, and innovation within the procurement system.
- Driving continuous improvement initiatives, seeking feedback from system users, and implementing enhancements based on user needs and evolving business requirements.
- Collaborate with cross-functional teams and contribute expertise to drive process improvements and achieve organizational objectives.
- Project Financial Management Lead is responsible for overseeing and managing the financial aspects of projects within the organization.
- Develop project budgets, financial forecasts, and cost control measures in collaboration with project teams.
- Monitor project financial performance, including tracking expenses and resource allocation, to ensure projects stay within budget.
- Conduct financial analysis and provide insights and recommendations to project managers and stakeholders.
- Collaborate with project teams to develop and review financial reports, including project financial statements, variance analysis, and financial projections.
Requirements:
- Bachelor's degree in a relevant field such as Business Administration, Finance, or Supply Chain Management.
- Proven experience in procurement system management and project financial management.
- Strong knowledge of procurement processes, supplier management, and contract negotiation.
- Solid understanding of financial management principles and practices.
- Excellent analytical and problem-solving skills.
- Strong communication and interpersonal skills.
- Ability to collaborate effectively with cross-functional teams.
- Proficient in using procurement and financial management software and tools.
- Attention to detail and ability to work in a fast-paced environment.
- Relevant certifications (e.g., Certified Professional in Supply Management, Project Management Professional) are a plus.
