![RANDSTAD PTE. LIMITED](https://media.trabajo.org/img/noimg.jpg)
Executive secretary
2 weeks ago
Roles & Responsibilities
1-year contract
Located near a downtown line station
Immediate opportunity with competitive compensation
About the company
Headquartered in Raffles Place, our client operates in the financial sector and is seeking a team admin to support the senior and junior members of the private capital team. Reporting directly to the Managing Director and the global team, this role offers the chance to engage with internal stakeholders from different countries.
About the role
The responsibilities of this position will include:
- Client Management
- Organizing and coordinating internal and external client events
- Managing yearly marketing campaigns for clients in Southeast Asia alongside the Marketing team in Hong Kong. Overseeing marketing expenses for the Southeast Asia platform
- Sourcing and coordinating annual orders for corporate clients of Sales teams (Chinese New Year, Mooncake Festival, Christmas, SG Diaries, Staff's Diaries, Reports). Supporting Marketing and Client Service teams in client communications
- Handling dining reservations for client entertainment
- Assisting in fulfilling bespoke client requests on a daily basis
- Supporting BMOs & Heads in the South Asia region
Managing diaries for desk Heads
Planning and arranging travel, including flights, hotels, airport pick-ups, and visa applications
Managing team expenses and processing invoices according to internal guidelines
Monitoring Travel approvals, particularly for restricted countries
Organizing meetings (video/audio conferences, client meetings, interviews, agendas for overseas visitors)
Handling incoming and outgoing mails
- Reporting & governance
- Overseeing office supplies and equipment
- Collaborating closely with BL managers and other PAs globally and in the region
Ensuring a consistent approach across different locations
- Control and supervision
Enforcing Front office policies (Travel, Gift, Meals & Events)
Offering guidance to Front office staff as needed
Conducting regular Permanent Supervision checks for compliance
Investigating and reporting policy violations
Skills and experience
The ideal candidate should have:
- Experience in a secretarial and administrative role in a corporate setting to thrive in our dynamic team
- Initiative, self-motivation, attention to detail, and meticulousness
- A proactive and responsible approach
- Strong multitasking abilities, effective under pressure, and excellent prioritization skills
- Professional demeanor, approachability, and outstanding written and verbal communication abilities
- Proficiency in Microsoft Outlook, Word, PowerPoint, and Excel
Show off your skills
Outlook, Front Office, Ability to Multitask, Microsoft Office, Microsoft Excel, Entertainment, Travel Arrangements, Business Travel, Approachable, PowerPoint, Attention to Detail, Managing Pressure, Administrative Support, Capital
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