Executive Secretary

2 weeks ago


Singapore MULTI WEALTH (SINGAPORE) PTE. LTD. Full time

The Executive Secretary to the Managing Director plays a crucial role in providing high-level administrative support to ensure the efficient operation of the executive office.

This position requires a proactive and organized individual with strong communication skills, attention to detail, and the ability to handle confidential information.


Responsibilities:

  • Prioritize and manage the Managing Director's schedule, ensuring alignment with organizational priorities.
  • Coordinate and schedule internal and external meetings, including client appointment, team meetings, and industry events.
  • Anticipate scheduling conflicts and proactively resolve them.
  • Act as primary point of contact for the Managing Director, handling communications with professionalism and ensuring prompt responses.
  • Manage and filter incoming calls, providing relevant information or redirecting inquiries as necessary.
  • Prepare comprehensive meeting agendas, ensuring that all necessary materials are distributed in advance.
  • Coordinate travel arrangements, taking into consideration time zones, visa requirements, and travel preferences.
  • Handle confidential information with the utmost discretion and sensitivity.
  • Establish and maintain an efficient electronic and physical filing system, making information readily accessible.

Requirements:

  • At least a Diploma in Business Administration, Secretarial Studies, or a related field is preferred.
  • Minimum 5 years' experience as an executive secretary or similar role, preferably in the asset management industry.
  • Excellent written and verbal communication skills with the ability to interact professionally with diverse stakeholders.
  • Strong organizational and multitasking abilities to handle a variety of tasks simultaneously.

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