Executive Secretary

2 weeks ago


Singapore CARRIER SINGAPORE (PTE) LIMITED Full time

About the role

Key Responsibilities:

As an Executive Secretary, you'll be responsible for:

  • Support company's C-level Executive in all aspects of daily work routine including calendars, scheduling meetings, appointments, conference calls and speaking engagements.
  • Manage global travel arrangements and expenses report.
  • Perform role as a focal point for company internal and external events including supporting clients, guests, and visitor's logístical arrangements as required.
  • Prepare team meeting agendas and follow up with key stakeholders on required action items as needed.
  • Prepare or coordinate team presentations, townhall meetings, reporting and the consolidation of documents as appropriate.
  • Support functional initiatives or assignment as needed.

Requirements:

We are looking for people who are proactive and experienced in supporting Senior Executives. If this is you, get in touch.

As a minimum you must have:

  • Minimum years prior Secretarial experience in supporting Senior Executives of multi-national organizations or equivalent, preferably in a fast-paced corporate environment.
  • Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • A meticulous selfstarter with excellent communication and interpersonal skills, with the ability to interact professionally with individuals at all levels.
  • Strong organizational and multitasking abilities, with a keen attention to detail.
  • Ability to prioritize tasks and manage time effectively with mínimal supervision.
  • Discretion and confidentiality in handling sensitive information.

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