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Receptionist and Administrative Officer
4 months ago
AYASA Globo Financial Services is a "one-stop" platform which provides comprehensive and total solutions to hedge funds, private equities, family offices and financial institutions. We are also a pioneer in crypto fund setup and administration with actual hands-on experience. To cope with the operation expansion in Singapore, we are seeking a high calibre professional to join our Singapore Team.
Job Responsibilities:
- Receives and greet clients, visitors and guests while providing a welcoming atmosphere with excellent customer service
- Managing calls, relaying messages promptly to respective personnel to prevent miscommunication and delay
- Enhances security by monitoring access to the premises, ensuring the safety of employees and visitors.
- Liaise with office cleaner to maintain cleanliness of the overall office
- Supports daytoday office operations
Ie:
managing and ordering office supplies and unpacking. Coordinate pickup and delivery of mail services. Providing workplace support such as facilities and equipment management.
- Maintaining administrative files in an organised manner
- Manage schedules, appointments and travel arrangements for colleagues.
- Assist in the planning and executing of events or projects for company and employees
- Assist in the onboarding process of new employees including preparing paperwork and ensuring smooth transition into the organisation
- Support the offboarding of staff by processing paperwork, conducting exit interview and coordinating the return of company property.
- Recruitment support including posting of jobs, applicant tracking and coordination of interviews
Job Requirements:
-
Immediate availability is preferred
- At least GCE 'O' Level or equivalent, minimum 2 years working experience.
- Positive, be proactive, detail oriented and collaborative with good organizational skills.
- Possess good working attitude, reliable, enthusiastic, helpful and selfmotivated.
- Pleasant with exceptional analytical skills, good verbal and written communication skills, able to communicate clearly and concisely, both in written and verbal formats.
- Excellent command in spoken and written English and Mandarin. Ability to communicate in Cantonese will be an advantage.
- Excellent attention to detail and ability to work in a fastpaced environment.
- Ability to work independently as well as a good team player.
- Able to multitask and prioritize work load
Benefits:
5-day work
Bank holidays
Medical insurance
Discretionary bonus and commission scheme are available
