General Office Assistant
2 weeks ago
Job Responsibilities:
- Provide general administrative support such as managing phone calls, handling correspondence, and maintaining office supplies
- Accurately enter and update data in spreadsheets, databases, and other digital systems
- Organize, maintain, and file physical and digital documents, ensuring easy retrieval when needed
- Assist with scheduling appointments, meetings, and travel arrangements for employees
- Ensure the office is wellorganized and tidy, including coordinating maintenance and repairs when necessary
- Welcome and direct visitors, answer inquiries, and ensure a professional and friendly reception
- Assist in planning and organizing company events and meetings
- Assist employees with various requests and tasks to help improve their efficiency
- Perform any other duties as assigned to ensure the smooth operation of the office
- Provide highlevel administrative support to the company's executives, including managing their calendars, scheduling appointments, and coordinating meetings
- Arrange complex travel itineraries, accommodations, and transportation for executives, ensuring smooth and efficient travel
- Prepare and edit documents, reports, and presentations for executive use, maintaining a high standard of professionalism and friendly reception
- Organize and coordinate meetings, conferences, and events, including handling logistics, preparing materials, and taking meeting minutes when required
- Handle sensitive and confidential information with discretion and maintain confidentiality at all times
Job Requirements:
- High school diploma or equivalent. Postsecondary education is a plus
- Prior experience in an office assistant or administrative role is preferred but not mandatory
- Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint)
- Reliable, punctual, and able to maintain confidentiality
- Strong organizational and multitasking skills
- Excellent written and verbal communication skills
- Attention to detail and a proactive approach to problemsolving
- Familiarity with office equipment, such as photocopiers and printers
- Training is provided
TSTAR Recruit Pte Ltd| EA
Licence No:22C1039| Co
RegNo Z| EA Registration No:
R SIA KAI SING)
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