Office Manager

3 weeks ago

Singapore Office Admin cum HR Full time

Key Responsibilities:

  • Manage and maintain a clean, organized, and well-stocked office environment.
  • Greet visitors, answer phone calls, and handle incoming/outgoing mail and packages.
  • Coordinate office supplies procurement and monitor inventory levels.
  • Schedule and coordinate meetings, conferences, and appointments.
  • Assist with travel arrangements for team members, as needed.
  • Handle general administrative tasks such as data entry, filing, and record keeping.
  • Ensure office equipment and systems are functioning properly, arranging for repairs or maintenance when necessary.
  • Maintain accurate financial records, including accounts payable and accounts receivable.
  • Prepare and process invoices, receipts, and payments.
  • Reconcile bank statements and credit card transactions.
  • Assist in preparing financial reports, including profit and loss statements and balance sheets.
  • Handle payroll processing, ensuring accurate and timely payment to employees.
  • Assist in budgeting and expense tracking to help manage the company's finances effectively.
  • Work closely with external accountants or auditors during tax seasons or financial audits.
  • Assist in the onboarding process for new employees, including paperwork and orientation.
  • Maintain employee records, ensuring confidentiality and compliance with regulations.
  • Track and manage employee leave requests and attendance records.
  • Maintain organized and secure records of financial and administrative documents.
  • Assist in digitizing and automating processes for increased efficiency.
  • Keep up-to-date with accounting and administrative software tools.
  • Ensure compliance with local tax regulations, labor laws, and other applicable laws.
  • Assist in preparing and submitting required reports and filings.
  • Provide general support to the management team as needed.
  • Contribute to a positive office culture and foster a collaborative working environment.
  • Oversee the entire employee lifecycle, including recruitment, onboarding, performance management, training and development, and offboarding.
  • Maintain accurate and up-to-date employee records, including attendance, leave, and performance evaluations.
  • Provide guidance and support to employees on HR-related matters, including compensation and benefits, employee relations, and conflict resolution.
  • Ensure compliance with all applicable labor laws and regulations.
  • Collaborate with department managers to identify staffing needs and develop effective recruitment strategies.
  • Manage the end-to-end recruitment process, including job posting, resume screening, interviewing, and candidate selection.
  • Conduct orientation programs for new hires and ensure a smooth onboarding experience.
  • Implement employee recognition and engagement programs to foster a positive work environment.

Qualifications:

  • Bachelor's degree in accounting, HR, finance, business administration, or a related field is preferred.
  • 2year+ related working experience
  • Proven experience in office administration and accounting roles, preferably in a startup or small business setting.
  • Proficiency in CRM(Bitrix24) and Accounting software(quickbook), Microsoft Office Suite (Excel, Word, PowerPoint).
  • Strong organizational, time management, and multitasking skills.
  • Excellent attention to detail and problem-solving abilities.
  • Strong communication skills, both written and verbal.
  • Ability to adapt to a fast-paced and evolving startup environment.
  • Working experience for regional company is a big plus

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