Management Assistant

3 weeks ago


Singapore EQUE PTE. LTD. Full time
Roles & Responsibilities

Working hours: 10am to 6pm (Monday to Friday)

Working location: Woods Square


Key Responsibilities:

  • Provide comprehensive administrative assistance to senior management, including managing calendars, scheduling meetings, and organizing travel arrangements
  • Prepare, format, and file important documents such as reports, memos, presentations, and correspondence, ensuring confidentiality and accuracy
  • Organize and coordinate internal and external meetings, prepare agendas, take minutes, and follow up on action items to ensure smooth operations
  • Act as a liaison between management and employees, clients, and stakeholders, handling communications efficiently and professionally
  • Support ongoing projects by tracking timelines, coordinating resources, and ensuring deadlines are met, while assisting in preparing project-related reports
  • Maintain accurate records and databases, performing data entry tasks and updating information as needed for easy retrieval and reporting
  • Assist in planning and organizing company events, meetings, and conferences, managing logistics, vendors, and accommodations
  • Support the preparation and tracking of budgets, invoices, expense reports, and other financial documents, ensuring accuracy and compliance
  • Conduct research and provide information to assist management in decision-making processes, including gathering relevant data and preparing summaries
  • Oversee office supplies, facilities, and equipment maintenance to ensure a well-functioning workplace environment

Requirements:

  • Minimum Diploma and above
  • Strong organizational abilities with attention to detail, capable of managing calendars, meetings, and deadlines efficiently
  • Excellent written and verbal communication skills, with the ability to interact professionally with staff, clients, and stakeholders
  • Proactive and self-motivated with a positive attitude towards personal and professional growth

EA Reg. Number: R21100629

EA License Number: 22C1278


Tell employers what skills you have

Microsoft Office
Ability To Work Independently
Travel Arrangements
Interpersonal Skills
Critical Thinking
Administration
Data Entry
Attention to Detail
Administrative Support
Customer Service
Scheduling
People Management
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