Executive Assistant

4 weeks ago

Singapur, Singapore Siemens Pte Ltd Full time

To create a better future, you need to think outside the box. That’s why we at Siemens need innovators who aren’t afraid to push boundaries to join our diverse team of tech gurus. Got what it takes? Then help us create lasting, positive impact

We are seeking a highly skilled and organized Executive Assistant. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple tasks with efficiency and discretion.

You’ll make an impact through:

Calendar Management : Efficiently managing and overseeing meetings, calendar appointments, and travel arrangements. Communication Coordination : Prioritize and manage incoming requests, emails, and phone calls, ensuring timely responses and appropriate follow-up actions. Document Preparation : Prepare, compile, and analyze complex information for correspondence, reports, presentations, and other documents to ensure accuracy and professionalism. Research and Briefings : Conduct research, compile data, and prepare briefs or summaries for review and decision-making, providing valuable insights. Stakeholder Liaison : Act as a liaison between internal/external stakeholders (ie Facilities and IT), maintaining professional relationships with integrity, acting as an information resource on organization policies and procedures. Event Planning : Plan and coordinate executive-level meetings, events, and conferences, managing logistics, agenda preparation, and materials distribution to ensure successful outcomes. Special Projects Support: Assist in special projects and initiatives, offering support and coordination as needed to drive project success and organizational goals.

Your defining qualities:

Educational Background : Bachelor's degree in Business Administration, Communications, or related field preferred. Relevant Experience : Proven track record (5+ years) as an Executive Assistant or similar role supporting C-level executives. Organizational Skills : Exceptional organizational and time management skills, adept at prioritizing tasks and meeting deadlines in a fast-paced environment. Software Proficiency : Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. Communication Skills : Excellent verbal and written communication skills, demonstrating professionalism and diplomacy in all interactions. Confidentiality and Discretion : Ability to maintain confidentiality and handle sensitive information with discretion. Problem-Solving Abilities : Strong problem-solving abilities and attention to detail to effectively address challenges as they arise.

Create a better #TomorrowWithUsWe value your unique identity and perspective and are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society. Come bring your authentic self and create a better tomorrow with us.

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