Executive Assistant
3 weeks ago
Your career is about more than building a resume — it’s a chance to #LeaveYourMark. Guaranteeing quality, ensuring health and safety, mitigating risks and improving performance, as well as environmental protection and social responsibility… this is what Bureau Veritas is about. Join an inclusive, flexible and diverse company where you can thrive while contributing to positively transforming the world we live in.
Are you a highly organized, detail-oriented individual with exceptional communication skills? Do you excel in managing multiple tasks simultaneously? If so, we have the perfect opportunity for you We are seeking a talented Executive Assistant to support our Zone Vice President (ZVP) - Marine & Offshore division, in the daily operations. There is no gender preference for this role.
Role Overview:
As the Executive Assistant to the ZVP, you will play a pivotal role in ensuring the efficient functioning of the executive office. You will be responsible for managing the ZVP’s schedule, coordinating meetings and travel arrangements, handling correspondence, and providing administrative support as needed. This role requires impeccable organizational skills, strong attention to detail, and the ability to maintain confidentiality.
Key Responsibilities:
Extensive calendar management, including prioritizing and arranging meetings and appointments. Ensure regular schedule of recurring meetings with all ZVP's direct reports. Coordinate logistics for travel such as flight bookings, arranging accommodation, and meeting coordination. Make judgments regarding cancellations, reschedules, and other changes. Submit timely travel expense reports/reimbursement follow-ups for ZVP. Manage a wide range of administrative and executive and personal support related tasks, including drafting routine correspondence and organizing/maintaining files, etc. Prepare a variety of correspondence, agendas, reports and other materials, including presentations as required. Maintain systematic file systems for correspondence signed by the ZVP, and other relevant materials. Collects and compiles data and other information for inclusion in special and periodic reports. Ensure the ZVP is fully prepared and informed for all meetings, which may include pre-read materials relevant to each meeting. Maintain and manage confidential information which may be provided over email, letter, calls or in person. Coordinate with internal / external stakeholders as necessary to organize meeting events and office/site activities. Perform ad hoc administrative tasks and special projects as assigned by ZVPQualifications:
Relevant senior level Executive Assistant or equivalent experience. Bachelor’s degree or equivalent combination of education and experience Demonstrated professionalism as a member of a collaborative, respectful, and high-functioning team. Ability to manage high levels of confidentiality and act as a trusted confidante. Very well organized and on top of all relevant issues always. Ability to multi-task and work flexibly in a highly dynamic work environment. Self-directed and self-motivated; able to work independently with little or no supervision. Quick & efficient with exceptional organization & time management skills. Ability to work collaboratively, and to foster and promote a collaborative culture within BV. Focused, analytical and ability to think strategically and identify creative solutions. Ability to build positive internal and external relationships. Strong event planning skills. Demonstrated experience and proficiency in Office 365 and SharePoint and a willingness to be trained in new applications. Exceptional PowerPoint & Excel skills Tech savvy, confident, creative, and eager. Fluent in English.Why join us:
Opportunity to work closely with senior leadership and contribute to the success of a growing company. Competitive salary and benefits package, and opportunities for personal and career development. Dynamic and supportive work environment that values diversity, equity, open and inclusiveness. Career advancement opportunities for high-performing individuals who demonstrate initiative and dedication.Bureau Veritas is an equal opportunity employer and is committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
-
Accounts Executive
2 weeks ago
Singapur, Singapore THE EXECUTIVE CENTRE SINGAPORE PTE LTD Full timeRoles & ResponsibilitiesPosition: Accounts Executive (AP):Working in a dynamic and diversified team, the Accounts Executive will be reporting to Assistant Accountant. This role aims to assist and collaborate with Assistant Accountant in accounts payable tasks.What you are expected· Perform day to day verification and recording of expenditures and payments,...
-
Accounts Executive
1 month ago
Singapur, Singapore THE EXECUTIVE CENTRE SINGAPORE PTE LTD Full timeRoles & ResponsibilitiesPosition: Accounts Executive (AP):Working in a dynamic and diversified team, the Accounts Executive will be reporting to Assistant Accountant. This role aims to assist and collaborate with Assistant Accountant in accounts payable tasks.What you are expected· Perform day to day verification and recording of expenditures and payments,...
-
Accounts Executive
4 weeks ago
Singapur, Singapore THE EXECUTIVE CENTRE SINGAPORE PTE LTD Full timeRoles & ResponsibilitiesPosition: Accounts Executive (AP):Working in a dynamic and diversified team, the Accounts Executive will be reporting to Assistant Accountant. This role aims to assist and collaborate with Assistant Accountant in accounts payable tasks.What you are expected· Perform day to day verification and recording of expenditures and payments,...
-
Business Resources Specialist
4 weeks ago
Singapur, Singapore Deputy Assistant Secretary for Finance Full timeSummary This position is located in the Financial Services Center (FSC) in the Procurement Support Section in the Business Office. Incumbent serves as an Acquisition Manager overseeing highly complex enterprise level procurement projects, responsible for the analysis and evaluation of FC Procurement initiatives and the initiation, development, and...
-
Business Resources Specialist
3 months ago
Singapur, Singapore Deputy Assistant Secretary for Finance Full timeSummary This position is located in the Financial Services Center (FSC) in the Procurement Support Section in the Business Office. Incumbent serves as an Acquisition Manager overseeing highly complex enterprise level procurement projects, responsible for the analysis and evaluation of FC Procurement initiatives and the initiation, development, and...
-
Executive Assistant
2 months ago
Singapur, Singapore Aethir Full timeAethir, a leading decentralized cloud infrastructure company in the web3 industry, is looking for an experienced Executive Assistant to support our executive team. As an Executive Assistant at Aethir, you will play a critical role in managing administrative tasks, facilitating communication, and ensuring the smooth operation of our executive office.In this...
-
Executive Assistant
4 weeks ago
Singapur, Singapore Aethir Full timeAethir, a leading decentralized cloud infrastructure company in the web3 industry, is looking for an experienced Executive Assistant to support our executive team. As an Executive Assistant at Aethir, you will play a critical role in managing administrative tasks, facilitating communication, and ensuring the smooth operation of our executive office.In this...
-
Executive Assistant
1 month ago
Singapur, Singapore Micron Full timeOur vision is to transform how the world uses information to enrich life for all. Join an inclusive team passionate about one thing: using their expertise in the relentless pursuit of innovation for customers and partners. The solutions we build help make everything from virtual reality experiences to breakthroughs in neural networks possible. We do it...
-
Executive Assistant
4 weeks ago
Singapur, Singapore Micron Full timeOur vision is to transform how the world uses information to enrich life for all. Join an inclusive team passionate about one thing: using their expertise in the relentless pursuit of innovation for customers and partners. The solutions we build help make everything from virtual reality experiences to breakthroughs in neural networks possible. We do it...
-
Executive Assistant
2 months ago
Singapur, Singapore Siemens Pte Ltd Full timeTo create a better future, you need to think outside the box. That’s why we at Siemens need innovators who aren’t afraid to push boundaries to join our diverse team of tech gurus. Got what it takes? Then help us create lasting, positive impact! We are seeking a highly skilled and organized Executive Assistant. The ideal candidate will be proactive,...
-
Executive Assistant
4 weeks ago
Singapur, Singapore Siemens Pte Ltd Full timeTo create a better future, you need to think outside the box. That’s why we at Siemens need innovators who aren’t afraid to push boundaries to join our diverse team of tech gurus. Got what it takes? Then help us create lasting, positive impact! We are seeking a highly skilled and organized Executive Assistant. The ideal candidate will be proactive,...
-
Executive Assistant
2 weeks ago
Singapur, Singapore FWD Life Insurance Corporation Full timeFWD Group is a pan-Asian insurer serving over 11 million clients in 10 markets, including rapidly growing ones. Celebrating its 10th year in 2023, FWD is dedicated to simplifying and enhancing the insurance process with user-friendly products and digital innovation, aiming to revolutionize how people perceive insurance. If you want a career where you can...
-
Executive Assistant
2 weeks ago
Singapur, Singapore ServiceNow Full timeJob Description **Executive Assistant Position at ServiceNow** Schedule appointments, plan meetings, and maintain complex and changing calendars, while working through scheduling challenges. Draft and prepare routine and advanced correspondence such as emails, presentations, and reports. Review outgoing correspondence meticulously. Support leadership by...
-
Executive Assistant
1 month ago
Singapur, Singapore Vista Musical Instruments Full timeWe are seeking a dedicated and detail-oriented Executive Assistant to support the Office of the CEO. Reporting to the Chief of Staff, this role involves a variety of administrative and project management tasks, including managing daily calendars, organizing documents, assisting with external relations coordination, and contributing to special projects as...
-
Executive Assistant
2 weeks ago
Singapur, Singapore Vista Musical Instruments Full timeWe are seeking a dedicated and detail-oriented Executive Assistant to support the Office of the CEO. Reporting to the Chief of Staff, this role involves a variety of administrative and project management tasks, including managing daily calendars, organizing documents, assisting with external relations coordination, and contributing to special projects as...
-
Executive Assistant
4 weeks ago
Singapur, Singapore Vista Musical Instruments Full timeWe are seeking a dedicated and detail-oriented Executive Assistant to support the Office of the CEO. Reporting to the Chief of Staff, this role involves a variety of administrative and project management tasks, including managing daily calendars, organizing documents, assisting with external relations coordination, and contributing to special projects as...
-
Executive Assistant
1 month ago
Singapur, Singapore FWD Life Insurance Corporation Full timeFWD Group is a pan-Asian life insurance business with more than 11 million customers across 10 markets, including some of the fastest-growing insurance markets in the world. FWD reached its 10-year anniversary in 2023. The company is focused on making the insurance journey simpler, faster and smoother, with innovative propositions and easy-to-understand...
-
Executive Assistant
4 weeks ago
Singapur, Singapore FWD Life Insurance Corporation Full timeFWD Group is a pan-Asian life insurance business with more than 11 million customers across 10 markets, including some of the fastest-growing insurance markets in the world. FWD reached its 10-year anniversary in 2023. The company is focused on making the insurance journey simpler, faster and smoother, with innovative propositions and easy-to-understand...
-
Executive Assistant
2 weeks ago
Singapur, Singapore Company 512 - Manulife Financial (Singapore) Pte Ltd Full timeJob Position: Executive Assistant to Chief Experience OfficerCompany: Manulife Financial Corporation Description The job offer Join us as an Executive Assistant to support our Chief Experience Officer (CXO) based in Singapore. Responsibilities Manage the CXO's schedule and coordinate internal and external meetings efficiently. Act as a liaison for global...
-
Executive Assistant
2 weeks ago
Singapur, Singapore Vista Musical Instruments Full timeHeadquartered in Singapore, Caldecott Music Group is a global music industry investor, innovator, and operator spanning multiple sectors, including digital (BandLab Technologies), media (NME Networks), and manufacturing and retail (Vista Musical Instruments). By integrating the physical, digital, and social supply chain around music, CMG brings together...
