Executive Secretary

4 weeks ago


Singapur, Singapore MCI Career Services Pte Ltd Full time

Job Summary:

  • Salary: $3,300 - $4,000 
  • 5 working day- Hybrid (WFH most of the time)
  • AWS + VB

 

Job Responsibilities:

  • Provide full secretarial support to the Chief Regional Officer (CRO) in Asia & Oceania, Region/General Manager (GM) of Singapore Branch in his daily duties and affairs, in relation to managing the MC Branch Offices and subsidiaries in the Asia-Oceania region.
  • Maintain and update CRO/GM’s calendar to ensure good time management on scheduling of meetings, conferences and any other business/personal appointments.
  • Manage business travel support such as arrangement of flights and accommodation bookings, airport transfer, visa documentation and planning of travel itinerary in accordance with business meetings schedule etc.
  • Manage the accounting documentations for the Executive Management but not limited to, handling payment processing, expense calculation, preparing payment disbursements via the accounting system and record keeping of payment/receipt transactions.
  • Provide administrative and logistics support such as arrangement of transportation, accommodation, restaurant or office meeting room booking etc. for regional internal and external business functions/events.
  • Receive guests and arrange for business lunches/dinners or any other related event/logistics matters.
  • Maintain good relationship with internal/external stakeholders at all levels for effective communications; including closely liaise with company drivers to coordinate for Management’s daily transportation matters.
  • Manage department assets and office miscellaneous items for the Management’s Office.
  • Maintenance of CRO/GM’s residence, including managing possible faults within the residential premise and all household related matters.
  • Maintain the administrative documentation system for the Management such as record keeping of confidential/important documents etc., handle any sensitive and confidential information with utmost professionalism and discretion.
  •  Any other ad-hoc administrative tasks to be assigned.

 Job Requirement:

  • Prior working experience in secretarial/Executive Assistant role to the Executive Management is preferred.
  • Proficient in spoken and written Japanese (JLPT N1)
  • Attention to detail and good organizational skills
  • Excellent communication and interpersonal skills

 

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON

Alternatively, you may send your application and resume in MS Words format to

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified.

Nancsi Goh Pek Cheng
Registration Number: R24123939
EA Licence No: 06C2859 (MCI Career Services Pte Ltd)

 





  • Singapur, Singapore Parkway Pantai Limited Full time

    The Role To provide secretarial support to CEO and Director of Operations, and manage administrative and logistical affairs of the Administrative Office. Key accountabilities To manage the calendars of CEO and Director of Operations and to coordinate meetings. To manage communications from the Administrative Office. To manage Administrative...

  • Executive Secretary

    7 months ago


    Singapur, Singapore Aurex Group Full time

    Job description The secretary is responsible for providing strong secretarial support to the Singapore office. Responsibilities  Provide secretarial and general administration support services to the office. Support the Traders in the preparation and submission of tenders. Handle complex travel arrangement. Prepare and submit expense claims...


  • Singapur, Singapore TMF Group Full time

    We never ask for payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be fraudulent. Please check to see whether the role you are interested in is posted here, on our website. About TMF Group TMF Group is a leading provider of...


  • Singapur, Singapore Commenda Full time

    About CommendaCommenda empowers cross-border companies to incorporate new entities, keep them compliant, and streamline their global tax workflows. From incorporation to indirect and direct tax automation, transfer pricing, inter-company agreements, and business licensing, we simplify every aspect of international operations.About the RoleWe are looking for...

  • Executive Secretary

    7 months ago


    Singapur, Singapore Far East Organization Full time

    Responsibilities We are seeking a dedicated and highly organized Executive Secretary to the Director / Executive Director to provide comprehensive administrative support.  The ideal candidate will excel in multitasking, possess excellent communication skills, and have a strong attention to detail. This role requires discretion, professionalism,...

  • Legal Secretary

    7 months ago


    Singapur, Singapore Kennedys Full time

    Job Title: Legal Secretary Team: Aviation Location: Singapore Role The Legal Secretary will support the Aviation team and will help to contribute to the effectiveness of the teams by providing a comprehensive and efficient service to clients in order that the business objectives of the Firm and team are achieved, to maintain the high standard of...

  • Admin Assistant

    2 months ago


    Singapur, Singapore Singapore Airlines Full time

    Job DescriptionThe successful candidate will be supporting secretarial duties for 2 Divisional Vice Presidents (DVPs) in our Flight Operations Division.  Key Responsibilities 1. Calendar Management: Manage calendars of 2 Divisional Vice Presidents (DVPs), to ensure effective time management for their appointments. Coordinate with internal and external...


  • Singapur, Singapore Talent Trader Group Full time

    Responsibilities: Provide secretarial and administrative support to the office. Manage and maintain executives' calendars, schedules, and appointments. Coordinate and arrange travel arrangements and accommodations. Prepare and draft correspondence, reports, and presentations. Handle and prioritize incoming emails and phone calls. Maintain and update office...

  • Corporate Secretary

    7 months ago


    Singapur, Singapore Axiom Full time

    Responsibilities: Monitor and ensure compliance with corporate governance policies, regulations, and laws. Support the board of directors and executive management in matters related to corporate governance, including the implementation of best practices and adherence to corporate policies. Qualifications: Law degree holder. 3+ years of...

  • Executive Secretary

    4 weeks ago


    Singapur, Singapore MCI Career Services Pte Ltd Full time

    Job DescriptionJob Summary:Salary: $3,300 - $4,000 5 working day- Hybrid (WFH most of the time)AWS + VB  Job Responsibilities:Provide full secretarial support to the Chief Regional Officer (CRO) in Asia & Oceania, Region/General Manager (GM) of Singapore Branch in his daily duties and affairs, in relation to managing the MC Branch Offices and subsidiaries...

  • Company Secretary

    7 months ago


    Singapur, Singapore Aon Full time

    Company Secretary  Aon is in the business of better decisions At Aon, we shape decisions for the better to protect and enrich the lives of people around the world. As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed. What the day will look like ...


  • Singapur, Singapore ib vogt GmbH Full time

    Job DescriptionJob SummaryWe are seeking a meticulous and proactive Corporate Secretarial Assistant cum Document Controller to support our administrative, document management and corporate governance functions. This role involves managing critical documents, coordinating with directors for wet ink and electronic signatures, and ensuring compliance with...


  • Singapur, Singapore HSBC Full time

    Some careers open more doors than others. If you’re looking for a career that will unlock new opportunities, join HSBC and experience the possibilities. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further. HSBC Life in...


  • Singapur, Singapore ib vogt Full time

    Your Job Job SummaryWe are seeking a meticulous and proactive Corporate Secretarial Assistant cum Document Controller to support our administrative, document management and corporate governance functions. This role involves managing critical documents, coordinating with directors for wet ink and electronic signatures, and ensuring compliance with regulatory...


  • Singapur, Singapore Vantage Data Centers Full time

    About Vantage Data Centers Vantage is committed to being a workplace of inclusion, equity, respect and acceptance. We celebrate diversity and intentionally seek out opportunities to learn from one another’s experience. Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud...

  • Executive, IT

    4 months ago


    Singapur, Singapore ST Engineering Full time

    Title: Executive, IT Job ID: Location: Aero - Airport Road, SG Description: IT Project Coordinator/ Executive, IT Overview The IT Project Coordinator/Executive, IT, provides coordination and administrative support services to the Department, including secretarial support to the VP IT. Job Description: Perform project coordination...

  • Executive Secretary

    8 months ago


    Singapur, Singapore Prudential plc Full time

    Prudential’s purpose is to be partners for every life and protectors for every future. Our purpose encourages everything we do by creating a culture in which diversity is celebrated and inclusion assured, for our people, customers, and partners. We provide a platform for our people to do their best work and make an impact to the business, and we support...

  • Executive Assistant

    7 months ago


    Singapur, Singapore FWD Life Insurance Corporation Full time

    FWD Group is a pan-Asian life insurance business with more than 11 million customers across 10 markets, including some of the fastest-growing insurance markets in the world. FWD reached its 10-year anniversary in 2023. The company is focused on making the insurance journey simpler, faster and smoother, with innovative propositions and easy-to-understand...


  • Singapur, Singapore RSP Full time

    Administrative Executive Singapore Responsibilities: Support the team on full scope of administrative functions such as data entry, scanning, emailing, filing, maintain and tracking of data and documents Preparation of tenders & other business documents and checking to ensure consistency. Support ISO docummentation upkept Basic...

  • Executive Assistant

    7 months ago


    Singapur, Singapore Lidl in Deutschland Full time

    Summary Provide a full spectrum of secretarial and administrative support and ensuring business operations runs smoothly. . What you'll do Manage priorities and support critical initiatives Analyse internal and external data, to support and recommend new ideas and solutions to executive leadership in decision making and problem solving Draft...