Admin Assistant

2 months ago


Singapur, Singapore Singapore Airlines Full time

Job Description

The successful candidate will be supporting secretarial duties for 2 Divisional Vice Presidents (DVPs) in our Flight Operations Division. 

Key Responsibilities

1. Calendar Management:

Manage calendars of 2 Divisional Vice Presidents (DVPs), to ensure effective time management for their appointments. Coordinate with internal and external stakeholders to arrange and confirm meeting details, including agendas, attendees.

2. Travel Arrangements:

Handle travel requests for DVPs, coordinating flight reservations and accommodations Ensure all travel arrangements are made efficiently and in compliance with company policies and procedures. Prepare travel itineraries and relevant documentation for the DVPs.

3. Departmental Procedures Manual Administration:

Maintain and update the Departmental Procedures Manual ensuring accuracy. Collaborate with relevant stakeholders to gather and incorporate changes or updates to departmental procedures.

4. Circular Publication:

Publish Flight Operations Technical crew circulars and ensure ensuring clear communication of important information.

5. Coverage and Support:

Provide coverage and support to the Secretary of Senior Vice President during their absence. Assist with calendar management, administrative tasks, document preparation, and other duties as required to ensure continuity of operations.

6. General Administrative Support:

Handle incoming and outgoing correspondence, including emails, letters, and memos, on behalf of the DVPs. Maintain organised filing systems and records for efficient document retrieval. Perform other administrative duties as assigned by the DVPs.

Requirements

Holds a diploma in any discipline. Experience as an executive secretary or in a similar administrative role, supporting senior-level executives will be advantageous Excellent organisational and time management skills, with the ability to prioritise and multitask effectively. Strong written and verbal communication skills, with a professional demeanour. Attention to detail and accuracy in handling confidential information. Adaptability and flexibility to manage changing priorities, handle last-minute requests, and remain composed under pressure in a dynamic work environment. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and familiarity with calendar management.
  • Driver/Admin Assistant

    7 months ago


    Singapur, Singapore Wärtsilä Full time

    Driver/Admin Assistant Wärtsilä is a world leader in marine technology and leading the industry's transformation towards a decarbonised and sustainable future. With the world’s widest portfolio and service network, we – Wärtsilians - deliver efficient, safe and sustainable integrated products and solutions to enhance the business of our...

  • Admin Assistant

    4 months ago


    Singapur, Singapore Snaphunt Full time

    The OfferOpening within a company with a solid track record of successJoin a market leader within FMCGAttractive compensation packageThe JobJob Responsibilities:Assist in office administration, documentation, and data entry of invoicesOffice administrative matters such as filing, copy/faxAttending to incoming calls and handling of mailsPerform Bank...

  • Admin Assistant

    4 months ago


    Singapur, Singapore Vault Personnel Pte. Ltd. Full time

    Vault Personnel Pte. Ltd. is a leading strategic Human Resource Advisory firm who assists her clients in achieving high performing workforce, building up HR capabilities, develop HR policies and frameworks and ensures compliance to local statutory guidelines and requirements.As a firm believer of leveraging on automation for higher productivity, we...


  • Singapur, Singapore PBA Group Full time

    Job SummaryThe Warehouse Admin Assistant supports in warehouse operations which include goods receiving, checking, packing as well as loading and unloading duties. He also supports on the admin and clerical duties within the warehouse. Job Responsibilities Handle data entry and filingChecking of stocksEnsure Inventory tally with systemChecking the Quality...

  • Admin Assistant

    2 months ago


    Singapur, Singapore Flintex Consulting Pte Ltd Full time

    Job DescriptionWorking hours: Mon to Fri, 8:30am to 6pm Responsibilities:- Create PO and process orders in system- Assist to procure office stationary, pantry items, Warehouse materials etc- Coordination with customer via email or phone correspondence- Raise access for security purpose- Monitor and keep records of maintenance cycleRequirements:- Good...

  • Admin Assistant

    4 months ago


    Singapur, Singapore Snaphunt Full time

    The OfferAttractive compensation packageGreat work cultureOpportunity to make a positive impactThe JobLooking for meticulous persons who wish to join us, in the death trade as an administrative assistant to help support us in serving bereaved families in times of need.Job DutiesData entryEditing of notice and photoPrinting of collateralsReplying to family...

  • Admin Assistant

    4 months ago


    Singapur, Singapore Harmony Funeral Care Full time

    Harmony Funeral Care is a third generational funeral service provider that is committed to providing affordable funeral care to all. Differing from other firms, when you enter into an agreement with us, you will receive a signed contract outlining a detailed breakdown of all items and their associated expenses. This means you can have confidence that there...


  • Singapur, Singapore ECON Healthcare Group Full time

    Job Description Admin support for Social Services Assist in MOH Portable Subsidy admissions Prepare bills, contracts, and administrative documents Monitor National Means Testing for subsidy residents Collect documents for financial assistance applications Prepare social memos for outpatient financial assistance Address phone/email inquiries on...


  • Singapur, Singapore Flintex Consulting Pte Ltd Full time

    Job DescriptionMon - Fri 8:30 a.m. - 5.30 p.m. Sat 8:30 a.m. - 12:30 p.m( Alternate Saturday )Job responsibilities• To be responsible for the preparation of report required by principal and internal stakeholders• Be responsible on minutes taking and timely submission.• To coordinate with internal stakeholders on related matters (e.g. Finance, Human...

  • Admin Officer

    5 months ago


    Singapur, Singapore Flintex Consulting Pte Ltd Full time

    Job DescriptionMon - Fri 8:30 a.m. - 5.30 p.m. Sat 8:30 a.m. - 12:30 p.m( Alternate Saturday )Performs administrative duties• Supports the Aftersales Manager / Service Manager with administrative activities and paperwork• Prepare documents for approval• Monitor leave application for approval• Monitor over time submission for approval• Assists with...


  • Singapur, Singapore Cummins Inc. Full time

    DESCRIPTION We are looking for a talented Receptionist/ Admin Assistant to join our team in Tuas South, Singapore. Receives visitors and supports individual, department or site staff by promptly, courteously and accurately addressing requests for assistance. Performs activities under limited supervision. Key Responsibilities: In this role, you...

  • Admin Assistant

    4 weeks ago


    Singapur, Singapore WGT EHR Pte Ltd Full time

    Responsibilities: Perform motor insurance / hire purchase financing duties;Documentation and reception duties. (e.g., Filing, Invoicing, Raising PO).Provide administrative and coordination support to the sales team on invoicing, daily payment collection, IU commissioning etc.Process LTA vehicle registration/vehicle ownership transfer, inspection...

  • Office Admin

    2 months ago


    Singapur, Singapore Validus Full time

    Job Description Founded in 2015 to address the unmet financing needs of SMEs, Validus is the leading all-in-one SME financing platform in Southeast Asia today, providing small businesses with faster and effortless one-stop financial solutions. Headquartered in Singapore, we’re present in 4 markets – Indonesia, Singapore, Thailand and Vietnam. ...

  • Admin Executive

    3 weeks ago


    Singapur, Singapore Careers@Gov Full time

    We are looking for a Corporate Admin Executive who is meticulous to join our team. This role is part of the Corporate Administration Department, which is responsible for ensuring the office facilities are run smoothly and efficiently and to carry out administrative role. Your meticulous attention to detail and organizational skills will be essential in...


  • Singapur, Singapore Flintex Consulting Pte Ltd Full time

    Job DescriptionMon - Fri 8:30 a.m. - 5.30 p.m. Sat 8:30 a.m. - 12:30 p.m( Alternate Saturday )Main Duties & Responsibilities• Be the front line for all visitors, prospects and customers in the showroom• Receive and forward queries and complaints via phone, email and general correspondence• Provision of drinks and snacks to visitors, prospects and...


  • Singapur, Singapore Vitol Full time

    Job DescriptionManage and maintain the trade capture system -  to ensure that all tanks/trucks movements are promptly and accurately reflectedManage the inventory system to keep track of oil stocks intank/petrol kiosks tanksProcess / issue invoices covering sales / purchasesTime permitting, hands on experience on back office / credit / operational...

  • Admin Executive

    6 months ago


    Singapur, Singapore ST Engineering Full time

    Title: Admin Executive Job ID: Location: Land - Jalan Boon Lay, SG Description: Job Description:  Perform administrative and general office support for Engineering outsourcing work. Maintains both physical and digital filing system. Assist with SAP requests, DO and invoice processing. Assist with updating dept budgets and expenses. ...

  • Admin Officer

    5 months ago


    Singapur, Singapore Flintex Consulting Pte Ltd Full time

    Mon - Fri 8:30 a.m. - 5.30 p.m. Sat 8:30 a.m. - 12:30 p.m( Alternate Saturday )Performs administrative duties• Supports the Aftersales Manager / Service Manager with administrative activities and paperwork• Prepare documents for approval• Monitor leave application for approval• Monitor over time submission for approval• Assists with all...


  • Singapur, Singapore Vitol Full time

    Company Description Vitol is a leader in the energy sector with a presence across the spectrum; from oil through to power, renewables and carbon. It trades over 7 million barrels per day of crude oil and products and, at any time, has 250 ships transporting its cargoes. Vitol’s clients include national oil companies, multinationals, leading...


  • Singapur, Singapore Teambuild Construction Group Full time

    Job Descriptions: Perform admin duties and provide administrative supports to Site Supervisors, Project Engineers and Project Managers at Site Office;Support in meeting arrangement and coordination between HQ office and Site office;Assist submission on all required documents;Coordinate with project coordination team members, vendors, and...