Senior Executive Assistant

1 month ago


Singapur, Singapore CADMUS RESOURCES Full time

Senior Executive Assistant

  • Central Location
  • Dynamic & Stable company
  • Attractive Salary Package

Assistant to Executive Director providing dedicated and efficient secretarial & administrative support and shall be responsible for overseeing and managing various support-based functions

Job Description:

  • Organizing and maintaining calendar appointments, day to day schedules and meetings
  • Arrangement and management of frequent domestic and international travel including liaising with internal and external contacts for all bookings, reservations, meetings and all such ancillary items. This will also include ensuring preparation of detailed itineraries during such travel
  • Tracking of commitments, actionable items, agendas and responsibilities and updating the same on a timely basis to ensure that all deadlines are met
  • Maintenance of records of correspondences and business dealings for present and future references (which includes maintenance and filing/archiving of all kinds of information)
  • Transcribing and maintaining records from dictation, correspondences, reports or other such material, which is of critical or sensitive or confidential nature
  • Management of documentation, reports and presentations; collection and preparation of information for meetings; maintaining contact lists etc.
  • Serving as the primary point of contact for internal and external communication and coordination on all matters including those of a highly confidential and critical nature.
  • Providing support towards checking, screening and routing emails and calls; responding on actionable items as required and ensuring receiving and delivery of accurate and detailed communication
  • Processing and tracking of all expenses, financial information, credit card statements and such ancillary items as required by internal processes
  • Organizing & coordinating with concerned stakeholders regarding appointments, bookings & reservations
  • Assistance with personal logistics

Requirements

  • Prior experience in communication and interaction with senior management positions like Chief Executive Officer, Managing Director, President/Vice President of companies
  • Excellent verbal and written communication skills
  • Demonstrating leadership to maintain credibility, trust and support
  • Exceptional attention to detail
  • At least 10 years' experience as an Executive/Personal Assistant to top level management officials
  • Proficient in Outlook, PowerPoint, Word and Excel and comfortable using online tools.
  • Ability to work quickly and accurately
  • Being proactive and able to take initiative
  • Experience in understanding board level information for capturing and maintenance of such information.
  • Ability to take ownership of tasks and projects and ensure smooth completion of the same.
  • Organizational and multi-tasking skills ability to prioritize and effectively manage a variety of tasks.
  • Highly resilient, organized and able to cope in a fast-paced environment, being both flexible and able to work across a range of issues.
  • Excellent interpersonal and team skills.
  • Ability to maintain discretion and judgment in handling highly confidential/critical information.
  • Able to start immediately

Working Location: Circular Rd

To apply, please submit your detailed CV with the following details for faster processing:

  • Reason for leaving
  • Expected salary
  • Earliest availability date

We regret that only short-listed candidates will be contacted shortly.


  • Executive Assistant

    4 weeks ago


    Singapur, Singapore Edelman Full time

    Edelman is a voice synonymous with trust, reimagining a future where the currency of communication is action. Our culture thrives on three promises: boldness is possibility, empathy is progress, and curiosity is momentum. At Edelman, we understand diversity, equity, inclusion and belonging (DEIB) transform our colleagues, our company, our clients, and our...

  • Executive Assistant

    3 months ago


    Singapur, Singapore Micron Full time

    Our vision is to transform how the world uses information to enrich life for all. Join an inclusive team passionate about one thing: using their expertise in the relentless pursuit of innovation for customers and partners. The solutions we build help make everything from virtual reality experiences to breakthroughs in neural networks possible. We do it...

  • Senior HR Executive

    1 month ago


    Singapur, Singapore Boskalis Full time

    Job DescriptionThe Senior HR Executive is responsible for performing HR-related duties at a professional level and will work closely with the Head of Human Resources. This position carries out responsibilities in the following functional areas: recruitment/employment, onboarding, policy proposals, benefits, employee relations, and employee law compliance.As...

  • Senior HR Executive

    1 month ago


    Singapur, Singapore Boskalis Full time

    Senior HR Executive Full-time Department: Human resources Level of experience: Professional What we promise 1: An international career Organisation: Central Business Support Region: Asia What we ask of you 3: A pro-active attitude What we ask of you 1: A good command of English Disciplines: Staff What we promise 2: Access to the Boskalis...

  • Senior HR Executive

    1 month ago


    Singapur, Singapore Boskalis Full time

    How you can make your markThe Senior HR Executive is responsible for performing HR-related duties at a professional level and will work closely with the Head of Human Resources. This position carries out responsibilities in the following functional areas: recruitment/employment, onboarding, policy proposals, benefits, employee relations, and employee law...


  • Singapur, Singapore Nanyang Technological University Full time

    Executive/Senior Executive, co11abAbout co11abco11ab is a BioMedtech incubator, established jointly between the Nanyang Technological University, Singapore (NTU Singapore), the Agency for Science, Technology, and Research (A*STAR), and the National Healthcare Group (NHG). Co11ab’s mission is to nurture and support the translational development of...


  • Singapur, Singapore CHUBB Full time

    Key Objective of this role: Provide support to a Senior Leader ensuring timely and accurate functioning of the reporting and administrative elements of this function. Responsibilities: Provide overall support to the Executive – full diary management and T&E, with some support to this roles direct reports with respect to T&E administration ...

  • Senior Executive

    2 months ago


    Singapur, Singapore Careers@Gov Full time

    [What the role is] Senior Executive / Assistant Manager, Student Finance [What you will be working on] •    Finance operations including billing, collections, month end account closing and related tasks; •    Liaise and work closely with internal and external stakeholders for the following: - Prepare and provide financial reports to internal...

  • Executive Assistant

    4 weeks ago


    Singapur, Singapore AECOM Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Administrative & Executive Assistant to join our team. This role is essential in managing the daily operations of our office, ensuring administrative efficiency, and providing comprehensive support to our senior leadership team. The ideal candidate is proactive, efficient, and capable of...


  • Singapur, Singapore The GMP Group Full time

    ResponsibilitiesPerform full spectrum of secretarial and administrative support to the CEO including but not limited to calendar management, travel management, organization of meetings, etcCommunicates directly and on behalf of CEO as and when requiredProvide a bridge for smooth communication between CEO's office and internal departments, board of directors...

  • Executive Assistant

    3 months ago


    Singapur, Singapore Bureau Veritas Group Full time

    Your career is about more than building a resume — it’s a chance to #LeaveYourMark. Guaranteeing quality, ensuring health and safety, mitigating risks and improving performance, as well as environmental protection and social responsibility… this is what Bureau Veritas is about. Join an inclusive, flexible and diverse company where you can thrive while...

  • Office of Finance

    2 weeks ago


    Singapur, Singapore Careers@Gov Full time

    [What the role is] Senior Executive/Assistant Manager [What you will be working on] 1. Oversee the financial aspects of Continuing Education Training (CET) programs, including billing, collections, processing financial schemes, and handling operational tasks. 2. Assist in grant management matters, including reviewing agreements, ensuring...


  • Singapur, Singapore Khoo Teck Puat Hospital (KTPH) Full time

    Job Description To trace and monitor contacts of infected individuals and provide information and guidance to reduce spread. RESPONSIBILITIES 1. Coordinate contact tracing efforts with the relevant parties and complete the case investigation in a timely manner. 2. Conduct interviews in a professional and empathetic manner to trace those in close...


  • Singapur, Singapore Keller Executive Search Full time

    Join our clients team as a Regional Sales Manager and take your sales career to new heights!As a Regional Sales Manager, you will play a vital role in driving business growth and expanding our client's customer base. You will be responsible for developing and maintaining strong relationships with key accounts, identifying new business opportunities, and...

  • Office of Finance

    3 months ago


    Singapur, Singapore Careers@Gov Full time

    [What the role is] Senior Executive/Assistant Manager (CET) [What you will be working on] 1. Oversee the financial aspects of Continuing Education Training (CET) programs, including billing, collections, processing financial schemes, and handling operational tasks. 2. Assist in grant management matters, including reviewing agreements, ensuring...

  • Senior Admin Assistant

    3 months ago


    Singapur, Singapore Nityo Infotech Full time

    Key ResponsibilitiesAssisting 1 ED & 7 Senior Managers1. Assist Executive Director with:-- Consolidate SOW and approved eMemos for L2's weekly signing (every Thursday)- Update Monthly Headcount (Perm/Temp/Vendor)- Assist in audit exercise in consolidating supporting documents such as CRF/SOW/memos ensuring audit compliant and not deviating with the standard...


  • Singapur, Singapore EBC Group Full time

    About Us:  ECB Financial Group is an award-winning financial institution dedicated to providing innovative and reliable trading and financial solutions while fostering sustainability and social responsibility. We are committed to enhancing our brand presence and promoting sustainable practices across all aspects of our operations.  Position Overview: We...


  • Singapur, Singapore Flintex Consulting Pte Ltd Full time

    Job DescriptionMon to Fri 8.30am - 5.30pm Key Job Objective and Job Responsibility:To properly discharge responsibilities in undertaking Singapore Office general office administration function in order to ensure the facilitation and provision of effective, efficient and reliable administrative logistical support for company with a view to achieving the...


  • Singapur, Singapore ECON Healthcare Group Full time

    Job Description The Executive/ Senior Executive is responsible for leading the community engagement efforts of ECON Healthcare Group (EHG) internal stakeholders (senior care services and supporting functions) to activate partners in the public, private and people sectors to enable seniors to live and live well. Together with the internal stakeholders...


  • Singapur, Singapore Nanyang Technological University Full time

    The Asian School of the Environment (ASE) at Nanyang Technological University is an interdisciplinary school that aims to be a world leader in environmental research focused on Asian environmental challenges. The ASE integrates earth and environmental life science, ecology, engineering and technology, human ecology, humanities, and the social sciences to...