Project Administrator

1 month ago

Singapur, Singapore NTT Full time
JOB DESCRIPTION

Make an impact with NTT DATA
Join a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion – it’s a place where you can grow, belong and thrive.

Your day at NTT DATA

The Project Administrator provides supervised general administrative assistance to project management teams regarding project support activities.

This role ultimately plays a crucial role in the smooth execution of projects.

What you'll be doing

Key Responsibilities:

Provides project administrative support to project teams, including but not limited to handling project meetings such minute-taking, arranging meeting rooms. Keeps track of budget and project expenditures. Creates and maintains all project portals and folders. Compiles and updates the active project list on a weekly basis for the relevant stakeholders. Coordinates project activities, ensuring that tasks are completed on time and within budget. Provides documentation to relevant stakeholders as required. Prepares resource utilization reports on a weekly basis and assists with the allocation of project resources if required. Assists with project planning and maintaining the project calendar. Assists with queries and cost monitoring by reconciling invoices with payments and ensuring required purchase orders are processed. Ensures that closure checklists are maintained for projects that are requested to be closed and archived. Performs any other related project administration activity as required.


Knowledge and Attributes:

Ability to work with diverse personalities and demonstrates a high level of teamwork. Proactive in approach and meticulous attention to detail. Effective communication is essential for coordinating with team members and stakeholders. Service-oriented aptitude. Fundamental understanding of business and project processes, structure and control requirements. Well organized with the ability to manage various tasks efficiently. Ability to keep projects on track and meet deadlines. Ability to address any challenges that arise during project execution.


Academic Qualifications and Certifications:

A bachelor’s degree in a relevant field such as Business Administration, Project Management, or a related discipline is often preferred. Relevant project management qualification or certification preferred.


Required Experience:

5+ years of experience in project administration or coordination, preferably in complex projects or industries such as construction, IT, or engineering. Experience in participating in project meetings, documenting minutes, and tracking action items. Excellent written and verbal communication skills, showcasing the ability to interact with diverse stakeholders effectively. Experience with document management systems and collaborative tools (e.g., SharePoint).

Skills Required:

Proficient in project management software (e.g., Microsoft Project, Asana, Trello) and office applications (Microsoft Office Suite).

Workplace type:

About NTT DATA
NTT DATA is a $30+ billion trusted global innovator of business and technology services. We serve 75% of the Fortune Global 100 and are committed to helping clients innovate, optimize and transform for long-term success. We invest over $3.6 billion each year in R&D to help organizations and society move confidently and sustainably into the digital future. As a Global Top Employer, we have diverse experts in more than 50 countries and a robust partner ecosystem of established and start-up companies. Our services include business and technology consulting, data and artificial intelligence, industry solutions, as well as the development, implementation and management of applications, infrastructure, and connectivity. We are also one of the leading providers of digital and AI infrastructure in the world. NTT DATA is part of NTT Group and headquartered in Tokyo.

Equal Opportunity Employer
NTT DATA is proud to be an Equal Opportunity Employer with a global culture that embraces diversity. We are committed to providing an environment free of unfair discrimination and harassment. We do not discriminate based on age, race, colour, gender, sexual orientation, religion, nationality, disability, pregnancy, marital status, veteran status, or any other protected category. Join our growing global team and accelerate your career with us. Apply today.

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