Executive Assistant

1 week ago


Singapur, Singapore Wellington Management Full time

About the Role

THE POSITION

The firm is seeking an Executive Assistant position in our Singapore office to support a team of Equity Investment Management Portfolio Managers/Analysts. The mandate of the role is to leverage the investors' time, and the ideal candidate would be an organized, proactive professional who enjoys multi-tasking in a busy team environment. The ideal candidate must be able to work effectively from within the office premises, or from home, as determined by the team’s schedule/rosterand in line with the firm’s hybrid / flexible work policies.

RESPONSIBILITIES

Duties will include, but are not limited to:

Proactive calendar management and extensive logistical coordination of meetings with various constituencies (e.g. setting up internal & external conference calls/meetings, logistical planning.

Diligent telephone coverage with gate-keeping expectations

International travel itineraries and arrangements

Organizing conference logistics

Completing expense reports, handling daily mail, file systems and coverage of phone lines

Helping to coordinate the production of presentation books, including collating and binding presentations

Arranging and executing client meetings, including preparation of materials, daily reports, market data information, meeting prep packets, research materials, etc.

Lunch-time reception coverage, rotated according to a roster schedule

Food & beverage arrangements for corporates/office, as the needs arise

Providing back-up for other department support positions as needed, according to a roster schedule

Assisting with ad-hoc projects or other duties as assigned from time to time

QUALIFICATIONS

We are looking for candidates that have the ability to demonstrate strong business and professional maturity and work proactively in a fast-paced corporate office environment. The ideal candidate would also possess:

Undergraduate degree strongly preferred; 5-10 years of experience. Investment management and/or Financial/ProfessionalServices background will be viewed favorably.

Intellectual curiosity and willingness / proven ability to learn

Advanced proficiency in MS Office (Teams, Word, Outlook, Excel, & PowerPoint). Knowledge of Bloomberg, Factset, and/or desk-top publishing tools will be an advantage

Effective interpersonal and communication skills

High level of reliability, professionalism and discretion

Ability to work independently and as part of a team

Outstanding service orientation and proactive problem-solving skills

Excellent organizational, multi-tasking, and prioritization abilities

Strong detail-orientation and work quality

Ability to work under pressure, tight deadlines and to accommodate last-minute changes

Positive, can-do attitude, flexibility

Not sure you meet 100% of our qualifications? That’s ok. If you believe that you could excel in this role, we encourage you to apply and welcome a chance to review your background. We are dedicated to building and maintaining a diversified workforce and considering a broad array of candidates with a variety of skill, workplace experiences, and backgrounds.

As an equal opportunity employer, Wellington Management ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, sex, sexual orientation, gender identity, gender expression, religion, creed, national origin, age, ancestry, disability (physical or mental), medical condition, citizenship, marital status, pregnancy, veteran or military status, genetic information or any other characteristic protected by applicable law. If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us at .


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