Administrative Executive

**An Amazing Career Opportunity for a Administrative Executive**

**Location: Singapore**

**Job ID: 41136**

**Who are we?**

HID powers the trusted identities of the world’s people, places, and things, allowing people to transact safely, work productively and travel freely.

**Secure Issuance (SI)**:
Secure Issuance, part of HID Global, offers the world’s broadest and most sophisticated portfolio of card printers, laser engravers, encoders and software. For more than 25 years, organizations across a variety of industries — from enterprise corporations and government agencies to financial institutions and universities — have relied on HID Global Secure Issuance for the custom personalization and issuance of secure identity credentials and financial cards. With a history of pioneering patented technologies and expertise, business integrity and long-standing customer confidence, HID Global is a global leader in secure card issuance innovation.

**Summary**

We are seeking a detail-oriented, well-organized and proactive individual to support our operations team and oversee daily operations, managing resources and ensuring a smooth workflow.

Besides taking initiative in work and embrace new challenges, you enjoy being part of an international team and possess good communication and interpersonal skills.

**As our**Administrative Executive**, you’ll support HID’s success by**:

- Support for Teams
- Assist HR, Finance, and other departments with administrative tasks and coordination.
- Office Procurement
- Manage office supplies and vendor relationships.
- Order processing, Shipping and Inventory
- Enter incoming orders into the ERP system and issue order confirmations, delivery notes and invoices to customers.
- Coordinate shipments, including scheduling deliveries and tracking orders.
- Liaison with third party forwarding and shipping agents.
- Shipment organisation and paperwork + sending tracking numbers to customers.
- Coordinate courier services, delivery of mail to post office and collection of mail.
- Record incoming shipments and update inventory.
- RMA & Credit Notes
- Reception and recording of incoming shipments for repair and/or warranty purposes.
- Correspond with Sales Administration and Channel Marketing Departments in Singapore for the necessary paper works and credit notes

**Your Experience and Background include**:

- Relevant work experience will be a plus.
- Experience in the use of Microsoft Office and ERP systems (e.g. M3) will be highly valued.
- Communication: Excellent verbal and written communication skills.
- Organization: Strong organizational and time management skills.
- Problem-Solving: Ability to identify and resolve administrative issues efficiently.

**Language Skills**
- Good written and spoken communication skills.
- Fluency in English & Mandarin (other languages will be valued).

**Computer Skills**
- Familiar with operating systems, such as Windows, etc.

**Work Requirements**
- Compliance to all relevant HID Global policies and procedures related to Quality, Security, Safety, Business Continuity, and Environmental systems.
- Travel and fieldwork, including international travel may be required. Therefore, employee must possess or be able to acquire a valid passport.
- Must be legally eligible to work in the country in which you are hired.

**What we can offer you**:

- Competitive salary and rewards package.
- Competitive benefits and annual leave offering, allowing for work-life balance.
- A vibrant, welcoming & inclusive culture.
- Extensive career development opportunities and resources to maximize your potential.
- To be a part of a global organization that is pioneering the hardware, software and services that allow people to confidently navigate the physical and digital worlds.

**Why apply?**
- **Empowerment**: You’ll work as part of a global team in a flexible work environment, learning and enhancing your expertise. We welcome an opportunity to meet you and learn about your unique talents, skills, and experiences. You don’t need to check all the boxes. If you have most of the skills and experience, we want you to apply.
- **Innovation**: You embrace challenges and want to drive change. We are open to ideas, including flexible work arrangements, job sharing or part-time job seekers.
- **Integrity**: You are results-orientated, reliable, and straightforward and value being treated accordingly. We want all our employees to be themselves, to feel appreciated and accepted.

HID does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services. We are not responsible for any fees related to unsolicited resumes.

**We make it easier for people to get where they want to go**
On an average day, think of how many times you tap, twist, tag, push or swipe to get access, find information, connect with others or track something. HID technology is behind billions of interactions, in more than 100 countries. We help you create a ve