Asst Company Secretary(Singapore, Uk)

**JOB SUMMARY**
- To assist the Company Secretary, SC Ventures in providing full corporate secretarial services and governance advisory to support the activities of SC Ventures entities within your portfolio.

**RESPONSIBILITIES**

**Strategy**
- Supporting the SC Ventures Company Secretary in all matters to ensure compliance by SC Ventures and venture companies and directors with (i) local regulatory requirements and (ii) Group policies/standards/guidelines.
- Support provision of company secretarial advice and transactional support for projects and transactions within SC Ventures.
- Promote a culture and practice of good conduct of business and adherence to all corporate secretariat Policies and Standards.
- Corporate Governance advisory role for the SC Ventures shareholder and venture entities in your portfolio including compliance with the Venture Governance Policy and Standard and Corporate Action Approval Standard.
- Corporate Action advisory across SC Ventures Platform and within the venture companies.

**Business**
- Board Support
- Assist SC Ventures Company Secretary and/or the dedicated venture Company Secretary (where in place) in arranging and conducting board meetings for the SC Ventures shareholding entity and entities in your portfolio including all aspects of board logistics to ensure a smooth running, including but not limited to arranging off-sites, meetings out of Singapore and audio/ video conference facilities and running meeting formalities.
- Collate, prepare and publish board packs utilising Board Intelligence for the entities in your portfolio and ensure compliance with the Board Rolling Agenda.
- Coordinate and follow through the execution of all board resolution and minutes, including any underlying documents approved to be signed.
- On behalf of venture entities, coordinate and obtain approvals and document sign offs from shareholder(s) of venture entities.
- Assisting the SC Ventures Company Secretary in the on-boarding and induction of INEDs and NEDs for SCV entities.
- Maintain a systematic database of all venture entities board meeting details (which should include, attendance, agenda, board papers, minutes and resolutions).

**Processes**
- Documentation
- Together with SC Ventures Company Secretary, engage and oversee corporate secretarial out-sourced service providers on behalf of venture companies.
- Draft minutes of meetings with or without the assistance of corporate secretarial out-sourced service providers.
- Coordinating signing of transaction and statutory documentation in accordance with local requirements.Prepare board and shareholder resolutions including ensuring all relevant documents and filings pursuant to the resolutions are made.
- Maintain soft copies of all final and executed/signed documents in shared server.
- Maintain and safe keep physical documents and registers (where necessary), ensuring files are up to date.
- Ensure all corporate secretarial information is updated into Blueprint.
- Provide input into CAAFs
- Support SC Appointees and Responsible Persons in updating Blueprint and acting as RP for local subsidiaries and the SC Ventures shareholder, as required.

**People & Talent**
- Risk Management
- Responsible Person
- Act as Responsible Person (RP) for certain venture entities incorporated under SC Ventures.
- Act as RP for the SC Ventures shareholding entity.
- Maintain contact with Operating Member or his/her designated key member of all associated/ joint venture entities to be informed of any change or update to corporate information of these underlying associated/ joint venture entities and to update Blueprint accordingly.
- Act as a point of contact in SC Ventures in relation to corporate information that may be required by members of SC Ventures or other stakeholders in the Group.

**Regulatory & Business Conduct**
- Display exemplary conduct and live by the Group’s Values and Code of Conduct.
- Take personal responsibility for embedding the highest standards of ethics, including regulatory and business conduct, across Standard Chartered Bank. This includes understanding and ensuring compliance with, in letter and spirit, all applicable laws, regulations, guidelines and the Group Code of Conduct.
- Effectively and collaboratively identify, escalate, mitigate and resolve risk, conduct and compliance matters.

**Key Stakeholders**
- SC Ventures Company Secretary
- SC Ventures CFO
- Group Company Secretarial
- Venture entities CEO/ Lead and their key management team
- UK Holding Company and Venture Boards
- Operating Members
- SC Ventures COO

**Other Responsibilities**
- Assist SC Ventures and venture entities on arranging necessary certify true copy or notarisation or legalisation where required.
- Submitting and processing invoices related to corporate secretarial out-sourced service providers, including legal fees where it relates to work done for corporate secretarial matters.
- Venture entities’ and the Innovation Investment Funds’ po