Personal Assistant to Managing Director

2 days ago

Sembawang, Singapore Sin Hwa Dee Foodstuff Industries Pte Ltd Full time

**Main responsibilities**
- Manage Director’s daily arrangement, assessing the priority of appointments and reallocation as necessary (Maintain accurate calendars with an understanding of prioritizing important deliverables)
- Manage Director’s travel arrangements (including trip itinerary, flight, train, and accommodation).
- Process Director's correspondence, ensuring that incoming correspondence is handled by the Director/or on behalf of the Director, or other personnel as necessary.
- Screen calls, inquiries, and requests and respond as necessary.
- Assist the Director in researching and pursuing action on matters within the Director's purview - pursuing responses and initiating follow-up action.
- Meet and greet all customers/partners at all levels of seniority.
- Create documents, briefing papers, presentations, and reports for the Director.
- Participate in highly confidential meetings and provide accurate records, transcribe and distribute minutes of meetings.
- Draft high-level presentations, communications, and documents using Word, Excel, and PowerPoint
- Collaborate with other team members to organize various corporate events. Manage and maintain executives' schedules, appointments, and travel arrangements.
- Conduct research, collect, and analyze data to prepare reports and documents for the Managing Director
- Prepare monthly expense reports for the Managing Director

**Competencies and Experiences**
- Minimum 1 year in administrative/executive support roles with increasing responsibilities.
- A Bachelor's degree with a concentration in Finance, Accounting, or Human Resources Management would be a plus.
- Strong organizational abilities, attention to detail, and a very high level of precision, with a focus on meeting deadlines
- Superior writing, proofreading, and editing abilities
- Capability to maintain confidentiality regarding company-related materials and data.
- Superior English communication, reasoning, and decision-making skills
- Expertise with MS Office Suite and Outlook (particularly Excel analysis, Word, and PowerPoint).
- A personality that is willing to travel (moderately), has a good comprehension of local and international travel and has both local and international travel experience.

**Salary**: $2,500.00 - $2,800.00 per month

Schedule:

- Monday to Friday
- Weekend availability

Work Location: In person

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