Administrative Coordinator

14 hours ago

Woodlands, Singapore Illumina Full time

What if the work you did every day could impact the lives of people you know? Or all of humanity?

At Illumina, we are expanding access to genomic technology to realize health equity for billions of people around the world. Our efforts enable life-changing discoveries that are transforming human health through the early detection and diagnosis of diseases and new treatment options for patients.

Working at Illumina means being part of something bigger than yourself. Every person, in every role, has the opportunity to make a difference. Surrounded by extraordinary people, inspiring leaders, and world changing projects, you will do more and become more than you ever thought possible.

Position Summary:
Provides analytical and specialized administrative support to relieve executive, administrative, and line and staff managers of complex details and advanced administrative duties. Executes special or continuous research and data analysis tasks. Analyzes problems, determines approach, compiles and analyzes data, and prepares reports/recommendations. Coordinates activities between departments and outside parties. Contacts company personnel at all organizational levels to gather information and prepare reports. Work is generally of a critical or confidential nature. Assignments may be found in various functional areas.

**Responsibilities**:
- Provides general administrative support to APAC HR Shared Services Team.- Prepares employment verification letters for employees.-
- Assists in employment contract renewals.- Sets up and maintains personnel files ensuring compliance with legal requirements for records retention and storage.- Performs HR data entry relating to employee’s information, training records, etc.- Assist in administrative work during employee onboarding and terminations.- Processes invoice payment via SAP/Ariba to vendors.- Maintains and updates HR Policy and Procedures.- Prepares dashboards and reports.- Handle ad-hoc assignments such as coordination of training logistics, employee briefing sessions, any other ad hoc events, etc.- Performs any other ad hoc projects and duties assigned from time to time.

Listed responsibilities are an essential, but not exhaustive list, of the usual duties associated with the position. Changes to individual responsibilities may occur due to business needs.

**Requirements**:
- Minimum Higher Nitec in HR & Administration/ Nitec in Business Services or equivalent certificates.- Minimum 2 - 3 years of HR administrative experience.-
- Possess good communication, interpersonal and writing skills.- Able to communicate in Mandarin to our Chinese speaking employees.-
- A team player, resourceful, meticulous, able to multitask and work independently.

All listed requirements are deemed as essential functions to this position; however, business conditions may require reasonable accommodations for additional task and responsibilities.

IndeedHireForIlluminaAPAC

Illumina believes that everyone has the ability to make an impact, and we are proud to be an equal opportunity employer committed to providing employment opportunity regardless of sex, race, creed, color, gender, religion, marital status, domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, sexual orientation, pregnancy, military or veteran status, citizenship status, and genetic information.

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