Executive/Senior Officer/Officer, Administration
3 days ago
[What the role is]
The National Library Board (NLB) nurtures Readers for Life, Learning Communities and a Knowledgeable Nation by promoting reading, learning and history through our network of 28 libraries across Singapore, the National Library and the National Archives of Singapore.
At NLB, you can look forward to a flexible, hybrid work environment with rewarding, impactful deliverables that improve the lives of the community. With caring colleagues, you will be in an ideal environment for professional development, innovation and impact.
We can offer you:
- A chance to Impact the Community, bridge gaps and empower everyone with the opportunity for learning and discovery.
- An opportunity to Innovate and Push Boundaries. We value ideas, curiosity and a passion for innovation to transform our libraries and archives.
- An organisation that Cares for your Growth and Wellbeing through investment in staff development and wellbeing in a supportive and collaborative environment.
Manage and provide administrative support for Archives and Libraries Group (ALG) in areas such as temp staff recruitment, vendors management, assets and records management, and buildings maintenance and facilities.
[What you will be working on]
Manage division's or branch's assets and official records
- Lead in the disposal of IT and non-IT items
- Manage and maintain division's or branch's assets
- Prepare asset condemnation request with all supporting documents for approval
- Conduct regular housekeeping of assets and official records, and ensure timely disposal of unwanted asset or outdated records
- Lead in the disposal of classified official records
- Manage and maintain division's or branch's physical and electronic official records, and prepare records disposal request with all supporting documents for approval
- Support other administrative activities such as update the branch map directory
Administer day-to-day finance function for the branch
- Prepare, verify, submit Daily Finance Settlement Report whilst maintaining records of all finance reports
Manage division's or branch's human resource matters and staff welfare
- Manage and update official items assigned to staff and handle other HR-related matters
- Manage and participate in staff welfare activities, including supporting arrangement of gift-in-kind under staff benefits scheme
- Conduct and manage staff induction for new and transferred staff on administrative, Finance, HR, and building matters
- Coordinate recruitment interviews for part-timer staff; arrange interview venue; prepare and verify candidates' documents and verify monthly billing reports
Administer the day-to-day building, facility and system matters
- Monitor building and facilities maintenance issues, assess system performance, and coordinate timely fault resolution
- Maintain records of building security and access such as manage key inventory control
- Manage and update crisis and emergency documentations such as fire drill reports
- Facilitate facility bookings for meetings and provide event support
- Conduct regular housekeeping activities and participate in scheduled audits
- Facilitate the relevant building and system access rights for new staff members
- Manage and update existing staff's building and system access rights
[What we are looking for]
- Strong process management, administrative, coordination and time management skills
- Ability to interpret user and client information needs effectively
- Meticulous and capability to multi-task efficiently
- Good command of English and communications skills in both writing and speaking
- Collaborative team player with good networking abilities
Work location will be at the Woodlands Regional Library.
Successful applicant will be appointed on an initial two-year contract.
-
Administrative Officer
5 days ago
Woodlands, Singapore LiteMax Pte. Ltd. Full time $13,200 - $72,000 per yearKey Responsibilities:Manage day‑to‑day office operations (filing, documentation, supplies, etc.)Handle incoming calls, emails, correspondenceCoordinate with internal teams and external vendorsMaintain records, databases, and filing systemsSupport HR with onboarding, interview, site safety course arrangment, etc.Perform ad hoc administrative tasks as...
-
Executive Assistant, Business Office
1 day ago
Woodlands, Singapore Ren Ci Hospital Full time $40,000 - $60,000 per yearProvide front desk functions such as assisting clients, coordinating admissions, billing and other administrative duties at the Business Office of Ren Ci @ Woodlands.RESPONSIBILITIESProvide front desk assistance to clients at the Business Office or via phone calls or emails.Perform financial counselling for new admissions.Coordinate admissions of residents /...
-
Senior Officer
2 weeks ago
Woodlands, Singapore Job Hunter Employment Agency Full time**Job Reference**: JH008626 **Position**: Senior Officer / Officer - Customer Care **Client**: A reputable group providing loyalty solutions and concierge services to premium members Perform customer service and front desk support for the smooth operation Handle guests’ enquiries & requests in a courteous and tactful manner Responsible for cross-level...
-
Senior Training Officer
3 days ago
Woodlands, Singapore St's Autism Centre Full time $60,000 - $90,000 per yearJob Description & RequirementsThe Enabled Living Programme (ELP) is a community living model which aims to enablePersons with Disabilities (PwDs) to achieve a better quality of life through supportedcommunity living. The Senior Training Officer will be responsible for the overall well-being,safety, and care of ELP clients, while developing a strong support...
-
Administrative Executive
2 weeks ago
Woodlands, Singapore COMMIT LEARNING SCHOOLHOUSE PRIVATE LIMITED Full timeFull Job Description: - Providing Administrative Support to ensure efficient operations of office - Carry out Administrative Duties such as filing, copying, data entry, documentations and ad hoc administrative duties - Support team by performing task related to organization and strong communication - Updating database and reports on a timely basis - Manage...
-
Project Support Officer
6 days ago
Woodlands, Singapore Starz Advise Management Pte Ltd Full time**About Our Client** Our client is a Service Solutions Provider (SSP) specialising in tailoring effective solutions for service-centric organisations to enhance their profitability, productivity, efficiency and control. They are dedicated to Empowering Solutions Through Services to help their clients to achieve their strategic business objectives. They...
-
Administrative Executive
1 day ago
Woodlands, Singapore CPG Facilities Management Pte Ltd Full time $30,000 - $60,000 per yearThe Administrative Executive will provide essential administrative and operational support to the Sustainability Management Department, assist in billing, documentation, financial and asset tracking, and other administrative functions including but not limited to the following duties:Key ResponsibilitiesHandle administrative tasks including filing,...
-
Finance & Administrative Officer
6 days ago
Woodlands, Singapore Easy Job Centre Full time**Responsibilities** - Handling various accounting input and reports with the support of supervisor (monthly biz reports, forex reports, reports to HQ, etc.) - Support for import & export transaction processing and checking - Prepare report of market risk for marketable products, such as LME transaction **Requirement** - DSE / Form 5 or abofe - At least 2 -...
-
Counseling Secretary
5 hours ago
Woodlands, Singapore Singapore American School Full timeThe Secretary assists the Dean of Student Life, Personal-Academic Counseling (PAC) Department Chair, and Deputy Principals with a range of matters regarding the welfare and discipline of students. She/He is responsible for maintaining all systems relating to student attendance and also supports the Dean of Student Life by providing assistance when needed...
-
Senior Human Resources Officer
2 weeks ago
Woodlands, Singapore Easy Job Centre Full timeResponsibilities- Perform administrative and coordination works on various human resources functions, including but not limited to staff training; compensation and benefits; recruitment etc. - Prepare regular human resources reports for management review, such as training summary report; leave and attendance report; overtime report; etc. - Assist in...