Accounts Specialist Office Administration Officer
1 week ago
**Roles & Responsibilities**:
**Accounts Receivable Management**:
- Generate and issue sales invoices and receipts accurately and in a timely manner.
- Maintain and organize sales and billing documents.
- Proactively manage collection, ensuring timely follow-ups on outstanding payments.
- Liaise with customers regarding payment matters, invoice discrepancies, and billing disputes.
- Handle customer billing inquiries and resolve disputes professionally.
- Liaise with customers, lawyers on cheque collection if any and promptly deposit into respective banks.
- Work closely with operations, service, and sales teams to support collections and resolve outstanding AR issues.
- Prepare and send reminder letters, final demand notices, and initiate legal proceedings where necessary.
- Preparation of bank payment requests for approval.
- Handle selected subsidiary accounting entries and monthly closings, and prepare monthly reports to Group Accountant for monthly consolidation.
- Other duties as assigned
**Office Administration**:
- Handle general admin tasks (correspondence, filing, scanning, reception).
- Assist with employee onboarding (equipment, software, welcome kits).
- Maintain office supplies and manage vendor coordination.
- Oversee office maintenance, cleanliness, and equipment upkeep.
**Requirements**:
- Minimum of 2 years of experience in accounts receivables and collection in Singapore.
- Strong proficiency in **Microsoft Office** (Excel, Word, Outlook, etc.).
- Accounting knowledge is required; a degree in Accounting, Finance, or a related field is a plus.
- Detail-oriented, proactive, and able to work independently with mínimal supervision.
- Excellent communication and negotiation skills. Proficiency in English is required.
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