Executive Secretary

3 days ago

Novena, Singapore Ren Ci Hospital Full time

Location: Novena
- Job Category: Administration
- Posting Date: 7 Aug 2025

**Responsibilities**:
**1. OBJECTIVE(S)**
- Provide secretarial and administrative support to COO.
- Provide support to the CEO’s and COO’s office in the areas of consolidation and maintaining MOUs and Service Agreements across the organization, and Special Projects assigned by CEO and/or COO.

**2.**ROLES AND RESPONSIBILITIES**
- Coordinate and schedule meetings, appointments and interviews for COO.
- Prepare and distribute meeting agendas related documents as well as write notes of meetings.
- Maintain the filing system and records and ensure timely retrieval of such files and records as and when required.
- Maintain private and confidential files for the CEO’s and COO’s Office.
- Assist in the organization’s events and projects as and when required.
- Cover the duties of CEO’s Executive Secretary during his/her absence.
- Consolidate and maintain depository of MOUs and Service Agreements across the organization.
- Assist the manager in charge for Business Continuity Planning related work and trainings.
- Perform any other duties as may be assigned by CEO and/or COO from time to time.

**Job Requirements**:

- Higher NITEC or ‘A’ Level or Diploma
- 3 to 5 years of relevant working experience in providing administrative support.
- Secretarial experience is an advantage.
- Possess good interpersonal, organizational and communication skills.

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