Executive Assistant

7 days ago

Novena, Singapore CELECTI PTE. LTD. Full time $40,000 - $60,000 per year

Responsibilities:

Calendar & Scheduling:


• Provide secretarial support to the Director, Clinical Research Unit (CRU).


• Manage and coordinate the Director's calendar and appointments.


• Assist with travel bookings and claims for the Director and CRU team.


• Handle clerical duties and process payments as required.

Administrative Support:


• Collect, sort, and distribute incoming mails, faxes, and circulars.


• Perform routine admin tasks: faxing, filing, photocopying, franking, and document retrieval.


• Organize CRU meetings: schedule dates, book rooms, prepare agendas, and circulate minutes.


• Prepare meeting logistics: attendance lists, handouts, and room setup.

Research-related Administration:


• Provide administrative and logistical support to the CRU Manager and team.


• Assist in grant administration and preparation of presentation materials.


• Coordinate research events (e.g. Journal Clubs, Forums, Didactics).


• Support planning of research and ethics training sessions.


• Offer secretariat support for research initiatives (e.g. NHGP Research Attachment, RA applications).


• Maintain research training records and track research outcomes.


• Manage course registrations and e-journal renewals.

General Administrative Tasks:


• Track staff leave and maintain the movement chart.


• Submit IT job requests as needed.


• Order and organize stationery supplies.


• Process purchase requisitions, e-payments, and other payments.


• Maintain organized physical and digital filing systems, including asset and IT equipment records.

Requirements:

  • Minimum Diploma in any field
  • Prefer candidates with administrative/secretarial experience

Interested candidates, please click apply or send your CV over to

Cherilyn Lim Min Hui (Ms.)

CEI Reg No:. R

Office Tel nos

  • Executive Assistant

    2 weeks ago

    Novena, Singapore Tan Tock Seng Full time

    Tan Tock Seng Hospital (TTSH) Executive Assistant (Emergency Department) Emergency Department **Job Description**: Provide support for administrative and clinical matters within the department. Attend to enquiries and perform liaison functions for internal and external customers. Assist in the coordination of accreditation for doctors and BCLS...

  • Assistant Marketing Executive

    4 days ago

    Novena, Singapore Talent-Merge Pte Ltd Full time

    **Responsibilities**: - Assist in the development and implementation of marketing plans and strategies. - Collaborate with the marketing team to execute marketing campaigns across various channels, including digital, social media, print, and events. - Conduct market research and analysis to identify trends, customer preferences, and competitor activities. -...

  • Executive Assistant

    2 weeks ago

    Novena, Singapore Tan Tock Seng Full time

    Tan Tock Seng Hospital (TTSH) Executive Assistant (Human Resource) Human Resource **Job Description**: You will assist the team in day-to-day Human Resource operations, providing support in the smooth delivery of the full-spectrum of Human Resource services to the organisation. Key Job Scope Scheduling and arranging of interviews On-boarding &...

  • Sr/executive Assistant, Medical Affairs

    2 days ago

    Novena, Singapore Tan Tock Seng Full time

    Tan Tock Seng Hospital (TTSH) Sr/Executive Assistant, Medical Affairs **Job Description**: As an Executive Assistant, you will provide secretarial and administrative support to senior clinical leaders and clinical division. The responsibilities include: - Provide secretarial support and manage the daily schedule, diary and appointments for the senior...

  • Assistant Social Media Marketing Executive

    4 days ago

    Novena, Singapore Talent-Merge Pte Ltd Full time

    **Responsibilities**: - Assist in the development and execution of social media strategies to achieve brand objectives and increase engagement and followership. - Create, curate, and schedule content across various social media platforms, including but not limited to Facebook, Instagram, Twitter, LinkedIn, and YouTube. - Monitor social media channels,...

  • Executive Assistant

    2 weeks ago

    Novena, Singapore Tan Tock Seng Hospital (TTSH) Full time

    Provide support for administrative and clinical matters within the department. - Attend to enquiries and perform liaison functions for internal and external customers. - Assist in the coordination of accreditation for doctors and BCLS certification. - Any other duties as assigned. **Job Family** - Administration **Working Location** - Novena...

  • Sr/executive Assistant, Medical Affairs

    2 days ago

    Novena, Singapore Tan Tock Seng Hospital (TTSH) Full time

    As an Executive Assistant, you will provide secretarial and administrative support to senior clinical leaders and clinical division. The responsibilities include: - Provide secretarial support and manage the daily schedule, diary and appointments for the senior clinical leaders - Provide administrative support and assist in the coordination for official...

  • Executive Assistant

    6 days ago

    Novena, Singapore Tan Tock Seng Full time

    Tan Tock Seng Hospital (TTSH) Executive Assistant (Operations, Allied Health & Pharmacy) Operations, Allied Health & Operations, Pharmacy **Job Description**: The Challenges You will assist 2 Departments, namely Operations (Allied Health) and Operations (Pharmacy) in administrative and operational work. These may include the following: Processing reports...

  • Executive Assistant

    6 days ago

    Novena, Singapore Tan Tock Seng Hospital (TTSH) Full time

    The Challenges - You will assist 2 Departments, namely Operations (Allied Health) and Operations (Pharmacy) in administrative and operational work. These may include the following: - Processing reports and maintaining documents; - Extracting & compiling statistics; - Upkeeping of department physical and electronic records & files; - Handling phone enquiries...

  • Executive Assistant

    2 weeks ago

    Novena, Singapore Ren Ci Hospital Full time $36,000 - $40,000 per year

    Location: NovenaJob Category: Ancillary SupportPosting Date: 3 Sept 2025Job ResponsibilitiesYou will be working closely with the Executive to perform day to day operations of Business Office. You will also attend promptly and efficiently to the daily queries/feedback in Business Office.A little about you and what we seek to accomplish together:Financial...