Executive Assistant

2 weeks ago

Novena, Singapore CELECTI PTE. LTD. Full time $40,000 - $60,000 per year

Responsibilities:

Calendar & Scheduling:


• Provide secretarial support to the Director, Clinical Research Unit (CRU).


• Manage and coordinate the Director's calendar and appointments.


• Assist with travel bookings and claims for the Director and CRU team.


• Handle clerical duties and process payments as required.

Administrative Support:


• Collect, sort, and distribute incoming mails, faxes, and circulars.


• Perform routine admin tasks: faxing, filing, photocopying, franking, and document retrieval.


• Organize CRU meetings: schedule dates, book rooms, prepare agendas, and circulate minutes.


• Prepare meeting logistics: attendance lists, handouts, and room setup.

Research-related Administration:


• Provide administrative and logistical support to the CRU Manager and team.


• Assist in grant administration and preparation of presentation materials.


• Coordinate research events (e.g. Journal Clubs, Forums, Didactics).


• Support planning of research and ethics training sessions.


• Offer secretariat support for research initiatives (e.g. NHGP Research Attachment, RA applications).


• Maintain research training records and track research outcomes.


• Manage course registrations and e-journal renewals.

General Administrative Tasks:


• Track staff leave and maintain the movement chart.


• Submit IT job requests as needed.


• Order and organize stationery supplies.


• Process purchase requisitions, e-payments, and other payments.


• Maintain organized physical and digital filing systems, including asset and IT equipment records.

Requirements:

  • Minimum Diploma in any field
  • Prefer candidates with administrative/secretarial experience

Interested candidates, please click apply or send your CV over to

Cherilyn Lim Min Hui (Ms.)

CEI Reg No:. R

Office Tel nos

  • Executive Assistant, Iga

    5 days ago

    Novena, Singapore Tan Tock Seng Full time

    Tan Tock Seng Hospital (TTSH) Executive Assistant, IGA **Job Description**: The Institute of Geriatrics and Active Ageing (IGA) was officially established in 2013, to be at the forefront of Tan Tock Seng Hospital's expansion of research and training initiatives to serve our rapidly ageing population. **Job Description**: The Executive Assistant will...

  • Executive Assistant, Iga

    5 days ago

    Novena, Singapore Tan Tock Seng Hospital (TTSH) Full time

    The Institute of Geriatrics and Active Ageing (IGA) was officially established in 2013, to be at the forefront of Tan Tock Seng Hospital's expansion of research and training initiatives to serve our rapidly ageing population.The Executive Assistant will support the day-to-day operations and maintain an efficient and seamless running of IGA's administrative...

  • Executive Assistant

    2 weeks ago

    Novena, Singapore Tan Tock Seng Full time

    Tan Tock Seng Hospital (TTSH) Executive Assistant (Part-time) Diagnostic Radiology **Job Description**: Job Duties You would be required to perform clerical and administrative duties in support of the department's functions. You would be in charge of the department's stationary, responsible for internal and external dispatches, oversee the smooth running of...

  • Sr/executive Assistant, Medical Affairs

    3 days ago

    Novena, Singapore Tan Tock Seng Full time

    Tan Tock Seng Hospital (TTSH) Sr/Executive Assistant, Medical Affairs **Job Description**: As an Executive Assistant, you will provide secretarial and administrative support to senior clinical leaders and clinical division. The responsibilities include: - Provide secretarial support and manage the daily schedule, diary and appointments for the senior...

  • Sr/executive Assistant, Medical Affairs

    3 days ago

    Novena, Singapore Tan Tock Seng Hospital (TTSH) Full time

    As an Executive Assistant, you will provide secretarial and administrative support to senior clinical leaders and clinical division. The responsibilities include: - Provide secretarial support and manage the daily schedule, diary and appointments for the senior clinical leaders - Provide administrative support and assist in the coordination for official...

  • Executive Assistant

    7 days ago

    Novena, Singapore Tan Tock Seng Full time

    Tan Tock Seng Hospital (TTSH) Executive Assistant (Operations, Allied Health & Pharmacy) Operations, Allied Health & Operations, Pharmacy **Job Description**: The Challenges You will assist 2 Departments, namely Operations (Allied Health) and Operations (Pharmacy) in administrative and operational work. These may include the following: Processing reports...

  • Executive Assistant, Population Health Office

    5 days ago

    Novena, Singapore Tan Tock Seng Full time

    Tan Tock Seng Hospital (TTSH) Executive Assistant, Population Health Office (Functional Screening) Population Health Office **Job Description**: **Scope**: Arranging internal & external events & other coordination work related to community-based activities for residents Coordination of follow-ups for participants of community-based activities and screenings...

  • Senior Executive/assistant Manager, Tariph

    2 weeks ago

    Novena, Singapore Nanyang Technological University Full time

    **Senior Executive/Assistant Manager **in “The Academic Respiratory Initiative for Pulmonary Health” (“TARIPH”) at LKCMedicine** We are currently recruiting a **Senior Executive/Assistant Manager **to join the TARIPH secretariat office based at the Clinical Sciences Building in Novena Campus. “ **T **he **A **cademic **R **espiratory **I...

  • Assistant Executive, Finance

    2 weeks ago

    Novena, Singapore QUESS SINGAPORE Full time $40,000 - $80,000 per year

    Assistant Executive (Finance)You will be responsible for managing the financial matters and maintaining the accounts for our one of our investment properties. Your key responsibilities will include:Accounts Management: You will be in charge of keeping a partial set of accounts, ensuring accuracy and compliance with relevant accounting standards.Financial...

  • Executive Assistant

    7 days ago

    Novena, Singapore Tan Tock Seng Hospital (TTSH) Full time

    The Challenges - You will assist 2 Departments, namely Operations (Allied Health) and Operations (Pharmacy) in administrative and operational work. These may include the following: - Processing reports and maintaining documents; - Extracting & compiling statistics; - Upkeeping of department physical and electronic records & files; - Handling phone enquiries...