Executive Assistant

1 week ago

Novena, Singapore CELECTI PTE. LTD. Full time $40,000 - $60,000 per year

Responsibilities:

Calendar & Scheduling:


• Provide secretarial support to the Director, Clinical Research Unit (CRU).


• Manage and coordinate the Director's calendar and appointments.


• Assist with travel bookings and claims for the Director and CRU team.


• Handle clerical duties and process payments as required.

Administrative Support:


• Collect, sort, and distribute incoming mails, faxes, and circulars.


• Perform routine admin tasks: faxing, filing, photocopying, franking, and document retrieval.


• Organize CRU meetings: schedule dates, book rooms, prepare agendas, and circulate minutes.


• Prepare meeting logistics: attendance lists, handouts, and room setup.

Research-related Administration:


• Provide administrative and logistical support to the CRU Manager and team.


• Assist in grant administration and preparation of presentation materials.


• Coordinate research events (e.g. Journal Clubs, Forums, Didactics).


• Support planning of research and ethics training sessions.


• Offer secretariat support for research initiatives (e.g. NHGP Research Attachment, RA applications).


• Maintain research training records and track research outcomes.


• Manage course registrations and e-journal renewals.

General Administrative Tasks:


• Track staff leave and maintain the movement chart.


• Submit IT job requests as needed.


• Order and organize stationery supplies.


• Process purchase requisitions, e-payments, and other payments.


• Maintain organized physical and digital filing systems, including asset and IT equipment records.

Requirements:

  • Minimum Diploma in any field
  • Prefer candidates with administrative/secretarial experience

Interested candidates, please click apply or send your CV over to

Cherilyn Lim Min Hui (Ms.)

CEI Reg No:. R

Office Tel nos

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