Office Administrator

19 hours ago

Hougang, Singapore Unilode Full time

**About Unilode**

**Position Overview**

The Office Administrator is a key partner in managing the day to day business within the office(s) and ensure smooth and efficient office processes.

**General Responsibilities**
- Perform general clerical, administrative and office duties.
- Prepare payroll timesheets for both contractors and employees.
- Assist employees with general concerns including benefits and payroll matters.
- Process any new hire documentation requested and forward to HR department.
- Coordinate and track training activities for new hires and current employees.
- Sort and distribute incoming mail.
- Responsible for ordering and maintaining office and maintenance supplies, safety supplies and placing other orders as needed.
- Devise and maintain office filing system.
- Maintain the office in a clean and tidy manner.
- Act as the point of contact between the manager and internal/external clients.
- Screen and direct phone calls and distribute correspondence.
- Coordinate on and off-site meetings, assist with schedule managements; arrange appointments, travel, meetings and conference calls along with interview scheduling for the station managers.
- Handle expense claims.
- Assist with raising work orders, posting Inbound, outbound, service line, and completed.
- Attend customer calls when required.
- Establish, organize and maintain documents and initiate follow up as needed.
- Assist with communication new policies and procedure to employees and coordinate gathering information as requested.
- Ensure all invoices received are accurate and sent to AP for processing.
- Advise finance of hours worked for each month for temporary vendors.
- Monthly reports such as stock take/movement for assigned stations.
- Create Purchase orders, actioned and monitored promptly through ACTIS or SAP for all type of orders. Assist with Good Receipts processing.
- Communicate with vendors to resolve any shipment issues (i.e. tracing, shortages, pricing, overages, etc.).
- Assist with special projects and assume responsibility for the development, administration, and promotion of specific projects, as required (i.e. facility’s annual compliance license).
- Additional duties as assigned.

**You**:
You will add to our quality culture if you can bring:

- Experience as Team Assistant, Personal Assistant or Office Manager.
- Excellent computer skills (MS Office).
- Ability to multitask and prioritize daily workload.
- Excellent verbal and written communications skills.
- Discretion and confidentiality.
- Customer service focus.
- Excellent interpersonal skills.

**Why Unilode?**
- 14 days of Annual Leave.
- Pension Contribution.
- Medical Insurance.

  • Administrative Assistant

    2 days ago

    Hougang, Singapore AWWA LTD Full time $30,000 - $60,000 per year

    The primary responsibilities of this role will focus on maintaining and organizing administrative documents, handling means test processing, assisting with case enrolment, and supporting various ad-hoc administrative processes as needed.Key Responsibilities:• Means Test Processing: Assist in processing means tests accurately and in a timely manner, and...

  • Office Admin Executive

    4 days ago

    Hougang, Singapore FRIENDS GROUP PTE. LTD. Full time

    1 year exp **Roles & Responsibilities** Manage Office Administration duties which include: 1. Full spectrum if accounting scope - Record all expenses and daily income for all businesses under the group of companies (AP/AR duties) - Prepare monthly P&L, balance sheet for directors - To work with consultant for tax filing purposes on a yearly basis - To...

  • Ambulance Operator Officer

    4 days ago

    Hougang, Singapore SUNLIGHT AMBULANCE SERVICES Full time

    **Position Overview**: Sunlight Ambulance Services LLP is looking for a proactive and organized **Ambulance Operator Officer** to support the smooth execution of our ambulance services. The officer will play a crucial role in managing bookings, handling customer calls, scheduling and dispatching of cases to ensure operational efficiency. This position is...

  • Shipping Officer #64685

    4 days ago

    Hougang, Singapore Anradus Pte Ltd Full time

    Industry/ Organization Type: Logistics/ Wholesale & Distribution (FMCG) - Position Title**:Shipping Officer/ Shipping Assistant**: - Working Location: Tai Seng - Working Hours: 5 days, Monday - Friday (8.30 am - 5.45 pm) - Salary Package**:Basic**: - Duration: 6 months contract **Responsibilities** - Coordinating with clients, carriers, and other...

  • Full Time Customer Service Officer

    2 weeks ago

    Hougang, Singapore AGrader Learning Centre (Hougang) Full time

    We are looking for Part-time Customer Service Officers to work together with us in a great & positive working environment at our tuition centre at **Hougang Central & Kovan City**. **### Your responsibilities as a Customer Service Officer: ###** - Work closely in an administration team and be responsible for the daily operations of the tuition centre -...

  • Full Time Customer Service Officer

    4 days ago

    Hougang, Singapore AGrader Learning Centre (Hougang) Full time

    We are looking for Customer Service Officers to work together with us in a great & positive working environment at our tuition centre at **Hougang Central & Kovan City**. **### Your responsibilities as a Customer Service Officer: ###** - Work closely in an administration team and be responsible for the daily operations of the tuition centre - Create a...

  • Full Time Customer Service Officer

    4 days ago

    Hougang, Singapore AGrader Learning Centre (Hougang) Full time

    We are looking for Part-time Customer Service Officers to work together with us in a great & positive working environment at our tuition centre at **Hougang Central & Kovan City**. **### Your responsibilities as a Customer Service Officer: ###** - Work closely in an administration team and be responsible for the daily operations of the tuition centre -...

  • Training Officer

    4 days ago

    Hougang, Singapore MINDSG LTD Full time

    COMPANY DESCRIPTION MINDS has been caring for Persons with Intellectual Disabilities (PWIDs) and their families since 1962. Grounded in the belief that all PWIDs have innate abilities and talents, MINDS is committed to empowering them and enhancing their quality of life, while advocating for greater inclusivity for PWIDs as a nation. MINDS is today one of...

  • Customer Service Officer

    19 hours ago

    Hougang, Singapore AGrader Learning Centre (Hougang) Full time

    We are looking for Part-time Customer Service Officers to work together with us in a great & positive working environment at our tuition centre at **Hougang Central and Kovan City**. **Looking for individuals who can commit at least 1 year, 15 hours a week.** **Contract full-time/part-time position with possibility to convert to permanent staff.** **###...

  • Customer Service Officer

    4 days ago

    Hougang, Singapore AGrader Learning Centre (Hougang) Full time

    We are looking for Part-time Customer Service Officers to work together with us in a great & positive working environment at our tuition centre at **Hougang Central & Kovan City**. **Looking for individuals who can commit at least 1 year, 2 days a week.** **Contract full-time/part-time position with possibility to convert to permanent staff.** - **Only...