Accounts & Admin Executive

10 hours ago

Outram, Singapore PAVO HOUSE PTE LTD Full time

**Job Overview**
The **Account and Admin Executive** plays a key supporting role within PAVO’s management and operations. This position provides comprehensive administrative, bookkeeping, and executive assistance support to the CEO and wider team, ensuring smooth day-to-day operations across PAVO’s residences, F&B, concierge, and event divisions.

**Key Responsibilities**

**Executive & Administrative Support**
- Provide direct administrative and coordination support to the CEO in daily business activities and confidential matters.
- Prepare presentations, meeting notes, reports, and correspondence as required.
- Follow up on pending matters, ensuring timely completion of assigned tasks and action items.
- Liaise with internal departments, vendors, and external partners on behalf of the CEO.

**Office & Operations Administration**
- Handle day-to-day administrative duties, filing, and record management.
- Coordinate procurement, supplier management, and office logistics.
- Assist in coordinating schedules and communication across PAVO properties and operational teams.

**Bookkeeping & Financial Support**
- Maintain accurate records of expenses, invoices, petty cash, and reimbursements.
- Prepare simple financial summaries, payment schedules, and monthly reconciliation reports.
- Liaise with the company’s accountant for month-end reporting and financial submissions.
- Ensure compliance with proper documentation and approval procedures.

**Project, Event & Hospitality Support**
- Assist in administrative preparation and coordination for PAVO’s hospitality events and projects.
- Support logistics, vendor sourcing, and scheduling for residences, private events, and activations.
- Provide on-site coordination and follow-up support when required.

**Requirements**:

- Diploma/Degree in Business Administration, Accounting, or Hospitality Management.
- 2-4 years of experience in administrative, bookkeeping, or executive assistant roles (hospitality/lifestyle environment preferred).
- Strong organisational and multitasking abilities with meticulous attention to detail.
- Professional, discreet, and capable of handling confidential information.
- Excellent communication and interpersonal skills.
- Proficient in Microsoft Office and Google Workspace; accounting or CRM software knowledge is an advantage.
- Flexible to support evenings or weekends when operational or event needs arise.

Pay: $3,000.00 - $3,500.00 per month

Work Location: In person

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