Building Senior Executive

18 hours ago

Singapore SALVEUR PTE. LTD. Full time

As a Building Senior Executive / Assistant Manager, you will be a key player in ensuring the optimal functioning and maintenance of assigned properties. Your responsibilities will encompass a range of tasks, from managing service providers and overseeing day-to-day operations to fostering positive tenant relationships and contributing to budgetary planning.

**Key Responsibilities**:
**1. **Contractor and Service Provider Management**

Efficiently manage service providers and contractors for maintenance, operations, and renovation projects, ensuring compliance with statutory requirements and codes of practice.

**2. **Operations and Maintenance Oversight**

Handle the day-to-day operations and maintenance of assigned buildings/properties, implementing maintenance programmes to guarantee their proper upkeep.

**3. **Procurement Management**
- Draft detailed work specifications and initiate procurement processes, including inviting quotations and tenders when necessary.
- Source, evaluate quotations, and obtain necessary approvals for repair, replacement, and improvement works.

**4. **Record Keeping and Documentation**

Maintain comprehensive and updated file records for term contracts, service reports, inspection reports, and other pertinent documentation.

**5. **Financial Collaboration**

Work closely with the Finance department on payment matters and actively contribute to the preparation of property annual budgets and forecasts.

**6. **Tenant Relations**
- Attend to tenants' feedback and requests promptly, cultivating a positive and responsive relationship.
- Promote and maintain strong relationships with tenants, vendors, and all stakeholders.

**7. **Reporting**

Prepare Monthly Management Reports that provide insights into property-related activities.

**8. **Team Management**

Manage and supervise technicians assigned to the building(s), ensuring a cohesive and efficient team.

**9. **Ad-hoc Responsibilities**

Undertake any other duties and responsibilities as assigned by the Management.

**Requirements**:

- Diploma in Facilities Management / Building Services / Mechanical / Electrical Engineering or relevant discipline.
- Minimum 3 years of relevant working experience.
- Knowledgeable in building operations, IT systems, and maintenance works, as well as familiar with relevant authorities’ requirements and current codes of practice.
- Strong team player with excellent interpersonal skills and effective communication abilities.
- Willingness to be hands-on and collaborative when resolving issues.
- Willing to travel to other off-site properties.
- Certification with ‘Fire Safety Manager’ will be considered an advantage.

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